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This text refers to program version 8.5  

Introduction to Reports in the Hotel Module

As with all modules, to print a report in the Hotel module, click (Windows/macOS) or tap (iOS/Android) the [Reports] button in the Navigation Centre or use the Ctrl-R (Windows) or ⌘-R (macOS) keyboard shortcuts. The 'Reports' window will open, listing the reports that are available in the Hotel module:

Double-click (Windows/macOS) or tap (iOS/Android) the report that you need. A specification window will then appear, where you can decide what is to be included in the report. Leave all the fields in this window blank if the report is to cover all the records in the appropriate register. If you need to restrict the coverage of the report, use the fields as described individually for each report.

You can often report on a selection range, such as a range of Reservations. To do this, enter the lowest and highest values of the range, separated by a colon. For example, to report on Reservations 001 to 010, enter "001:010" in the Reservation Number field. Depending on the field, the sort used might be alpha or numeric. In the case of an alpha sort, a range of 1:2 would also include 100, 10109, etc.

Use the Media options at the bottom of the specification window to determine the print destination of the report. The default is to print to screen. You can initially print to screen and subsequently send the report to a printer by clicking the Printer icon at the top of the report window (Windows/macOS) or by selecting 'Recalculate and Print' from the Operations menu. If you are using iOS or Android, you will find this function on the Tools menu (with 'wrench' icon).

Once you have entered the reporting criteria and have chosen a print destination, click or tap [Run].

If you print a report to screen, you can use the 'Recalculate' command on the Operations menu of the report window to update the report after making alterations to background data. The 'Reopen Report Specification' command on the same menu allows you to produce a new report using different reporting criteria. If you are using iOS or Android, the 'Recalculate' function will be on the Tools menu. There will be no 'Reopen Report Specification' command: tap < to go back to the specification window instead.

Please follow the links below for details about each report:

• Introduction
  

• Activities per Room
  

• Check Ins
  

• Check Outs
  

• Daily Statistics
  

• Duration of Stay
  

• Folio Journal
  

• Guest Accounts Overview
  

• Guest Book
  

• Guest Folios
  

• Guest History
  

• Guest List
  

• Guest Nationality Statistics
  

• Guest Services List
  

• Hotel Cash Register
  

• Housekeeping
  

• In-House Guests
  

• Invoice Audit Trail
  

• Nationality Statistics
  

• Newspaper List
  

• Night Audit
  

• Occupancy Report
  

• Reservation Journal
  

• Room History
  

• Room List
  

• >Room Statistics
  

• Unconfirmed Reservations

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Go back to:

• Home page for Hotel module manual
  

• Home page for Standard ERP manual

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