Freight Labels
This page describes the Freight Labels form in the Stock module.
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The Freight Labels form allows you to print labels from Deliveries. A single label will be printed on each page.
You can also print labels from an individual Delivery using the following methods:
- If you have selected one of the Delivery Freight Label options on the 'Labels' card in the Auto Actions setting in the System module, labels will be printed automatically from Deliveries when you save them after marking them as OK. Please refer to the description that follows the illustration of the 'Specify Freight Labels' window below for details about each option.
- You can also open a Delivery in a record window and select 'Print Freight Labels' from the Operations menu (Windows/macOS) or Tools menu (iOS/Android). If you have selected one of the Delivery Freight Label options in the Auto Actions setting as mentioned in point 1, the number of labels printed by this function will be set by that option. If you have not specified in the Auto Actions setting that Freight Labels will be printed automatically, labels will be printed as though you had selected the One per Package option.
- Delivery
- Range Reporting
Numeric
- Enter a Delivery Number to print labels for a particular Delivery, or a range of Delivery Numbers separated by a colon (:). You must enter a Delivery Number or range of Delivery Numbers: if you leave this field empty, no labels will be printed.
- Labels will not be printed for any Deliveries in the range that have a Delivery Mode in which you have selected the Do Not Print Freight Labels option.
- Language
- Paste Special
Languages setting, System module
- If you need to print labels from Deliveries with a particular Language (on the 'Packaging' card), specify that Language here.
- Item Group
- Paste Special
Item Group register, Sales Ledger
- If you only need to print labels for Items that belong to a particular Item Group, specify that Item Group here.
- Specifying an Item Group will have no effect if you use the One per Package option below.
- Function
- Select one of these options to specify how many labels should be printed for each Delivery.
- One per Package
- One label will be printed for each Package. The number of Packages will be taken from the Packages field on the 'Packaging' card in each Delivery. If the Packages field is empty in a Delivery, one label will be printed for that Delivery.
- One per Delivery Row
- One label will be printed for each row in a Delivery.
- If you have specified an Item Group in the field above, labels will only be printed for rows with Items belonging to that Item Group.
- Labels will not be printed for any rows with Items belonging to an Item Group in which you have selected the Do Not Print Freight Labels option. This may be useful for Service Items such as labour.
- One per Delivered Unit
- One label will be printed for each unit in a Delivery. For example, if the Del. Qty in a row is 3, three labels will be printed for that row.
- If you have specified an Item Group in the field above, labels will only be printed for rows with Items belonging to that Item Group.
- Labels will not be printed for any rows with Items belonging to an Item Group in which you have selected the Do Not Print Freight Labels option. Labels will also not be printed for any rows that do not have Item Numbers.
Usually when designing Form Templates that will be used to print labels, you should use fields with Field Arguments and no Fieldnames to have static text printed on the labels (i.e. text that identifies the information on the labels, such as "Item Name"). As each Freight Label will be printed on a separate page, you don't need to use this method in the Form Template that will be used by the Freight Labels form. Instead you can use text objects as you would in Form Templates that will not be used to print labels.
You can use the fields listed below when you design the Form Template to be used by the Freight Labels form.
Header FieldsThe following fields print information from the header of the Delivery:
| Field in Form Template | Prints (from Delivery) | | | | Address | Customer Name and Delivery Address. This will be printed on separate lines, so you should specify a Line Height for this field | | Calculated Volume | Sum of the values in the "Volume, row" row field. This field will only be printed if you select the One per Package option in the specification window | | Calculated Weight | Sum of the values in the "Weight" row field. This field will only be printed if you select the One per Package option in the specification window | | City | Prints the alpha characters in the third line of the Delivery Address (i.e. any initial numeric characters will not be printed). If the third line of the Delivery Address is empty, the second line or, if that is also empty, the first line will be printed. For example, if the non-empty line in the Delivery Address is "11135 Stockholm", "Stockholm" will be printed (but if the line is "Stockholm 11135", "Stockholm 11135" will be printed) | | City with Zip Code | Prints all characters in the third line of the Delivery Address. If the third line of the Delivery Address is empty, the second line or, if that is also empty, the first line will be printed. For example, if the non-empty line in the Delivery Address is "Stockholm 11135", "Stockholm 11135" will be printed | | Comment | Comment | | Customer Fax Number | Fax from the Contact record for the Customer | | Customer Freight Number | Freight No. from the Contact record for the Customer | | Customer Number | Customer (i.e. Contact Number of the Customer) | | Customer Telephone Number | Telephone from the Contact record for the Customer | | Delivery Date | Date (i.e. Date of the Delivery) | | Delivery Date and Time | Date (i.e. Date of the Delivery) | | Delivery Mode (levsatt) | Del. Mode | | Delivery Mode Text | The correct translation for the Language of the Delivery of the Delivery Mode Comment from the Delivery Modes setting, or the Delivery Mode Comment itself | | Department | Department from the Contact record for the Customer | | Freight Note Number | Prints the No. of the Order from which the Delivery was created, prefixed by "983 " and with a check digit as a suffix. Any text that you specify as the Field Argument will be used both as a prefix and a suffix | | From City | From City | | From Dock | From Dock | | Invoice Address | If the originating Order has an Invoice To Customer, the Name and Invoice Address from the Contact record for the Invoice To Customer or Name and Invoice Address from the originating Order. This information will be printed on separate lines, so you should specify a Line Height for this field | | Invoice Address Rows (argument) | If the originating Order has an Invoice To Customer, the Name and Invoice Address from the Contact record for the Invoice To Customer or Name and Invoice Address from the originating Order. This information will be printed on separate lines, so you should specify a Line Height for this field | | Invoice To Address | Name and Invoice Address from the originating Order (if you have selected the Use Invoice Address option in the Delivery) or Name and Delivery Address from the Delivery (otherwise). This information will be printed on separate lines, so you should specify a Line Height for this field | | Invoice To Address 1 | First line of the Invoice Address from the originating Order (if you have selected the Use Invoice Address option in the Delivery) or of the Delivery Address from the Delivery (otherwise) | | Invoice To Address 2 | Second line of the Invoice Address from the originating Order (if you have selected the Use Invoice Address option in the Delivery) or of the Delivery Address from the Delivery (otherwise) | | Invoice To Address 3 | Third line of the Invoice Address from the originating Order (if you have selected the Use Invoice Address option in the Delivery) or of the Delivery Address from the Delivery (otherwise) | | Invoice To Address 4 | Fourth line of the Invoice Address from the originating Order (if you have selected the Use Invoice Address option in the Delivery) or of the Delivery Address from the Delivery (otherwise) | | Invoice To Address 5 | Fifth line of the Invoice Address from the originating Order (if you have selected the Use Invoice Address option in the Delivery) or of the Delivery Address from the Delivery (otherwise) | | Invoice To Name | Name (i.e. Name of the Customer) from the originating Order (if you have selected the Use Invoice Address option in the Delivery) or from the Delivery (otherwise) | | Location | Location | | Number of Boxes | Packages | | Order Address 1 | Delivery Address. This information will be printed on separate lines, so you should specify a Line Height for this field | | Order Number (ordnummer) | Order No. | | Payment Number for Russia | Prints the No. of the Delivery with the first three characters removed | | Stock Serial Number | No. (i.e. Delivery Number) | | Supplier Address 234 | Delivery Address. This will be printed on separate lines, so you should specify a Line Height for this field | | To City | To City | | To Dock | To Dock | | Total Volume | Total Volume | | Total Weight | Total Weight | | Transport Directives | Transp. Directives | | Transport Number | Transport No. | | Zip Code | Prints the initial numeric characters in the third line of the Delivery Address. If the third line of the Delivery Address is empty, the second line or, if that is also empty, the first line will be printed. For example, if the non-empty line in the Delivery Address is "11135 Stockholm", "11135" will be printed (but if the line is "Stockholm 11135", nothing will be printed) |
Location InformationThe following fields print information from the record in the Locations setting for the Location specified in the Delivery:
| Field in Form Template | Prints (from Location) | | | | Location Contact | Contact | | Location Fax | Fax | | Location Name | Name | | Location Phone | Telephone | | To Address | Address. This information will be printed on separate lines, so you should specify a Line Height for this field |
Note: use the "Location" field to print the Location itself, taken from the Location field in the Delivery.
Order InformationThe following fields print information taken from the Order from which the Delivery was created:
| Field in Form Template | Prints (from Order) | | | | Customer Order Number | Cust. Ord. No. | | Delivery Address | Name (if you are using the Organisation name option in the Form Settings setting) and Delivery Address. This information will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.) | | Delivery Term (shipterm) | Delivery Terms | | Delivery Term Text (shiptermtext) | The correct translation for the Language of the Order of the Delivery Term Comment from the Delivery Terms setting, or the Delivery Term Comment itself | | Order Comment | First line of the Comment | | Order Date (orddatum) | Date (i.e. Order Date) | | Order Number | No. (i.e. Order Number) | | Order Total | TOTAL | | Our Reference | Our Reference | | Payment Terms | The correct translation for the Language of the Order of the Payment Term Comment from the Payment Terms setting, or the Payment Term Comment itself | | Salesman A | Salesman | | Your (customers) Reference | Attention |
Row FieldsThe following fields print information from the row in the Delivery. These fields will be printed as a matrix if you choose the One per Package option when printing the labels, and as individual rows on each label if you choose One per Delivery Row or One per Delivered Unit (e.g. if you choose One per Delivery Row, separate labels will be printed for each row in a Delivery: these fields will be used to print the single row on each label). You should specify a Line Height in these fields and set the Format to "Matrix":
| Field in Form Template | Prints (from Delivery row) | | | | Catalogue Serial Number (K-xxxx) | If the first character of the Item Number is "K", prints the No. of the Delivery with "K-" as a prefix. Otherwise, prints the No. | | Delivered Quantity | Del. Qty | | Delivery Address 5 | If the Item has a Default Purchase Item (for the Location in the Delivery row or, if blank, in the header), prints the fourth line of the Invoice Address of the Supplier in that Default Purchase Item | | Delivery Address 6 | If the Item has a Default Purchase Item (for the Location in the Delivery row or, if blank, in the header), prints the fifth line of the Invoice Address of the Supplier in that Default Purchase Item | | Description 1 | Description | | FIFO | Row FIFO / Del Qty | | Item Barcode BC39 | Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font | | Item Barcode EAN 13 | Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the EAN 13 barcode format. You should give this field a Style that uses an appropriate EAN 13 barcode font | | Item Code | Item | | Item Code 2 | Item | | Not Received | Ordered - Del. Qty | | Order Quantity | Ordered | | Quantity Conversion 1 , Quantity Conversion 2 , Quantity Conversion 3 | If the Item record has a Conversion 1 and a Conversion 2, these fields print the Del. Qty converted as appropriate. Please refer to the description of these fields here for details and an example | | Recipe Code | Recipe (from flip D) | | Serial Number bc39 | Serial No., printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font | | Serial Number (serienr) | Serial No. (from flip B) | | Shipment Address 5 | Fifth line of the Delivery Address | | Sum, FIFO | Row FIFO | | Supplier Address 1 | If the Item has a Default Purchase Item (for the Location in the Delivery row or, if blank, in the header), prints the first line of the Invoice Address of the Supplier in that Default Purchase Item | | Supplier Address 2 | If the Item has a Default Purchase Item (for the Location in the Delivery row or, if blank, in the header), prints the second line of the Invoice Address of the Supplier in that Default Purchase Item | | Supplier Address 3 | If the Item has a Default Purchase Item (for the Location in the Delivery row or, if blank, in the header), prints the third line of the Invoice Address of the Supplier in that Default Purchase Item | | Supplier Item No. | Prints the Item Number if the Item has a Default Purchase Item (for any Location) or blank otherwise | | Volume, row | Del. Qty * Item Volume from the Item record | | Weight | Del. Qty * Weight from the Item record |
Item InformationThe following fields print information from the records in the Item register for the Items specified in each Delivery row. You should specify a Line Height in these fields and set the Format to "Matrix":
| Field in Form Template | Prints (from Item) | | | | Barcode | Barcode | | Conversion 1 | Conversion 1 | | Conversion 2 | Conversion 2 | | Department on Item Record | Department | | Depth | Item Depth | | EU Code | Commodity Code | | Height | Item Height | | Shelf Code | Shelf Code | | Unit | If the Item has a Unit, the correct translation for the Language of the VAT Correction of the Comment from the Units setting, the Comment itself or the Unit Code | | Volume | Item Volume | | Weight, Item | Weight | | Width | Item Width |
Order Row InformationThe following fields print information taken from the Order rows from which each Delivery row was created. You should specify a Line Height in these fields and set the Format to "Matrix".
| Field in Form Template | Prints (from Order row) | | | | Discount | % | | Price, row | Sum (adjusted to reflect the Del. Qty in the case of a partial Delivery). This figure will exclude VAT and Extra Tax from Orders in which prices exclude VAT, include VAT if prices include VAT or include VAT and Extra Tax if prices include VAT and Extra Tax) | | Row Sum including VAT | Sum including VAT (adjusted to reflect the Del. Qty in the case of a partial Delivery) (i.e. prints Sum + VAT from an Order in which prices exclude VAT, Sum if prices include VAT or Sum - Extra Tax if prices include VAT and Extra Tax) | | Sum, including VAT | Unit Price.- Discount, including VAT | | TAX Value, row | Extra Tax value of the row | | Total Row | Sum including VAT (adjusted to reflect the Del. Qty in the case of a partial Delivery) (i.e. prints Sum + VAT from an Order in which prices exclude VAT or Sum if prices include VAT or include VAT and Extra Tax if prices include VAT and Extra Tax) | | Unit Price | Unit Price. This figure will exclude VAT from Orders in which prices exclude VAT, or include VAT if prices include VAT | | VAT %, row | VAT rate, without "%" character | | VAT Value, row | VAT value of the row |
Please refer here for details of the standard fields that you can also include in the Form Template.
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Introduction to Forms in the Stock Module
