Search HansaManuals.com HansaManuals Home >> Standard ERP >> Job Costing >> Examples Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.5 Job Costing Example - Invoicing This example describes creating an Invoice for the work carried out and the Items supplied when fulfilling a Project.--- The Job Costing module offers two methods that you can use to issue Invoices for Projects:
You can use these methods exclusively or in combination. In our example, we will use them in combination, issuing Down Payment Invoices for small opening and closing payments and Project Invoices for most of the work will be charged as it is carried out. To determine the values of the opening and closing payments (i.e. of the Down Payment Invoices) and the dates when they can be invoiced, list them on the 'Down Payments' card of the Project record: It is now time to create an Invoice for the work that has been carried out on the Project so far. This includes the site survey, one day's work, a travel claim and the delivery of the equipment. You can create this Invoice using the 'Create Project Invoices' Maintenance function or by opening the Project Budget in a record window and selecting 'Invoice' from the Create or + menu: Note that the first down payment has been treated as a deposit and has therefore been deducted from this Invoice. Note also that the travel claim, Item T011, has been invoiced in full, although only half of it has so far been entered to the Expense register. This is because it was determined in the Project Budget record that materials are to be invoiced on an "As Budgeted" basis. This was done by choosing the As Budgeted option from the two Invoice Material choices. The other Items are invoiced on an "Actual" basis and therefore their appearance in the Invoice is determined by the Project Transactions that have been created so far. In the example Invoice illustrated above, the first lines display the Project Code and Name and the Contact Person in the Customer company. The Items are then listed individually but quantities are not shown. You can change each of these aspects of the Invoice together with several others using the options on the 'Time & Purchases', 'Stock & Materials' and 'Invoicing' cards in the Project record. You can issue further Invoices can be issued at any time using this function: any intervening down payments will be deducted as before. --- Job Costing example:
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