If your business is one where there are separate departments or subsidiary companies that keep separate accounts, you can set these up as separate accounting entities in FirstOffice. Each department or subsidiary is termed a 'Company'. If you set up more than one Company in FirstOffice, each will be completely separate: there will be no common information, although you can copy from one to another using the export and import functions or by dragging and dropping. Separate account balances will be maintained, and each Company within a database can be backed up separately or together.

You should only use this feature to differentiate between different departments if you intend to account for each of them separately. If you keep a single set of accounts covering your whole organisation, you only need have a single Company in your database.

If you need more than one Company, the next task is to ensure that the correct number of Companies has been registered (by default, this will be set to one). If you no longer have the 'Settings' list on screen, select 'Settings' from the File menu or click the [Settings] button in the Master Control panel once again. Select 'Configuration' by double-clicking. The 'Configuration: Inspect' window appears:

If the number shown is wrong, enter the correct number (up to a maximum of four) in the No. of Companies field. Choose the options that describe your hardware most accurately in the Computer Hardware and Computer OS fields. To choose an option, place the cursor in one of these fields and press the Ctrl-Enter (Windows and Linux) or ⌘-Enter (Macintosh) key combination. A selection list will appear in which you can choose an option by double-clicking. Finally, click [Save].

If you intend applying for an Enabler Key using the 'Automatic Internet Enabler' method, you should at least make sure you have specified your Computer Hardware and Computer OS in the Configuration setting before doing so. The other information will be downloaded from the HansaWorld server together with the Enabler. If you will use one of the other methods to apply for an Enabler Key, you must make sure the Configuration setting is complete and correct before applying. Details about applying for an Enabler Key are here.

Having specified the number of companies that you need, click here for details about adding the new Companies to your database.

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