Purchase Ledger
The Purchase Ledger report is a summary of the Suppliers'
Invoices that have been issued to your company and which have not yet been paid. For each one, the Due Date, the outstanding amount and the number of days by which it is overdue are shown, so, together with the
Periodic Supplier Statement and
Payments Forecast reports, this report is a very useful tool for payment scheduling purposes. Note that, as in all FirstOffice reports, the number of overdue days is shown as a negative figure. You can limit the selection to a specified period, or to a certain Supplier.
When printed to screen, the Overview option of this report has FirstOffice's Drill-down feature. Click on any Purchase Invoice Number to open an individual Purchase Invoice record.
- Supplier
- Paste Special
Suppliers in Customer register
- Range Reporting Alpha
- To limit the report to a single Supplier (or range of Suppliers), enter the Supplier Number here.
- Category
- Paste Special
Supplier Categories setting
- If you want to restrict the report to Suppliers of a particular Category, specify that Category here.
- Date
- Enter a date to show the status of the Purchase Ledger as of that date. If the field is left blank, the status will be shown as of the date of printing.
- Function
- Use these options to control the level of detail shown in the report.
- Detailed
- This option produces a report listing for each open Invoice any Payments, partial payments and Credits.
- Overview
- This option is a summary showing an outstanding balance, due date and age for each open Purchase Invoice.
- Balance
- This option simply prints the total balance payable to each Supplier.
- Status
- Use these options to determine which Purchase Invoices are included in the report.
- Open
- When this option is selected the report will contain all unpaid Purchase Invoices.
- Due
- When this option is selected the report is limited to those Invoices that are due for payment.
- Sorting
- The report can be sorted by Supplier Number or Name.
