Entering a Goods Receipt - Items Card (Footer)
This page describes the fields in the footer of the 'Items' card in the Goods Receipt window. Please follow the links below for descriptions of the other cards:
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- Total Qty
- The Total Qty field records the total number of units in the Goods Receipt (i.e. the sum of the quantities in the Qty field in the rows). It is updated automatically.
- Freight
- Please refer to the description of the Freight field on flip H for details about this field. This figure should be in your home Currency (or in Base Currency 1 as defined in the Base Currency setting in the System module). In the case of a Goods Receipt that you created from a Purchase Order, this value will be taken from the Freight field in the footer of the Purchase Order or, if that is blank, from the Purchase Cost field on its 'Comment' card (reduced proportionally in the case of partial Goods Receipts).
- Customs
- Please refer to the description of the Customs field on flip H for details about this field. This figure should be in your home Currency (or in Base Currency 1 as defined in the Base Currency setting in the System module) and by default is the sum of the Default Customs Costs from the 'Price' card of the relevant Purchase Items (multiplied by the quantity in each row).
- Ext. Tax
- When you define VAT Code records using the setting in the Nominal Ledger, you can use the fields on flip B to specify that an additional tax, such as an environmental tax, is to be levied. This additional tax is usually termed "Extra Tax". If the VAT Code in any of the rows in the Goods Receipt is one that you have configured to include Extra Tax, the value of that tax will be shown in this field, in the Currency of the Goods Receipt. That value will be recalculated as you add Items to the Goods Receipt. When you create a Purchase Invoice from the Goods Receipt, mark it as OK and save, this Extra Tax will be debited to the Tax Account specified for the VAT Code in the VAT Codes setting. If you have specified a Tax Min. (minimum Extra Tax amount) for a VAT Code, and the Extra Tax in a Goods Receipt is less than this minimum amount, this field will be empty.
- This field will only be visible if the VAT Law in the Company Info setting is "Argentinean", "Brazilian", "Italian", "Kenyan", "Mexican", "Philippinian", "Portuguese", "Singaporean" or "South African".
- VAT, Tax
- The VAT total for the Goods Receipt (or tax total if you are using the Use Tax Templates for Tax Calculation option in the Transaction Settings setting in Nominal Ledger).
- This figure will be rounded up or down according to the to the lowest number of decimal places specified for VAT rounding for the Currency in the Currency Round Off setting in the System module, for Default for Calculated Values rounding in the Round Off setting (also in the System module) and for VAT rounding also in the Round Off setting. Other settings (Step, Mode, Direction) will be taken from the VAT rounding for the Currency in the Currency Round Off setting or, if there is no entry for the Currency in the Currency Round Off setting, from the Default for Calculated Values rounding in the Round Off setting.
- Subtotal
- The total cost value of the Items in the Goods Receipt, excluding VAT or tax (i.e. the total of the values in the Sum field in the rows).
- This figure will always be rounded to two decimal places.
- TOTAL
- The total cost value of the Items in the Goods Receipt, including VAT or tax.
- This figure will be rounded up or down according to the Default for Calculated Values rounding rules set in the Round Off setting in the System module.
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The Goods Receipt register in Standard ERP:
Go back to:
Introduction to the Goods Receipt Register
