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On Account Receipts and Prepayments - On Account Receipts

An On Account Receipt is one with no Invoice Number and with no Prepayment Number. It is possible to connect an On Account Receipt to a subsequent Invoice, but you cannot use the 'Connect to Pre-Payment' function. Instead, you should first enter and approve the Invoice without reference to the On Account Receipt. You must then register that it has been paid by the On Account Receipt. You can do this in a Receipt record as a two-step process:

In order to update the Sales Ledger correctly, you must enter the payment information twice as shown above: first as a normal row, and then with a negative sign as an On Account Receipt. The example illustration below shows that an On Account Receipt of 1,000 has been received, some of which has been used up by an Invoice for 164.50 and some of which has gone towards an earlier outstanding balance.

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