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Invalidating Cash Transactions

In some circumstances it can be appropriate to invalidate a cash transaction. To do this, open the cash transaction in a record window and choose 'Invalidate' from the Record menu (which has a 'cog' icon if you are using iOS or Android). This function will remove the cash transaction from all reports, and any associated Nominal Ledger Transaction will be removed from the Nominal Ledger as well. An invalidated cash transaction is easily distinguished because all fields have red lines drawn through them. These red lines are also shown in the 'Cash In: Browse' and 'Cash Out: Browse' windows.

If the 'Payments' card of the cash transaction contained a cash payment against an Invoice or Purchase Invoice, invalidating it will re-open the Invoice or Purchase Invoice so that the value of the cash transaction will once again be outstanding.

You cannot invalidate a cash transaction if it has not yet been marked as OK or if its Transaction Date is earlier than the Lock Others date specified in the Locking setting in the System module.

You can use Access Groups to prevent certain users from invalidating cash transactions. To do this, deny them access to the 'Invalidate Cash In' and/or the 'Invalidate Cash Out' Actions as appropriate.

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The Cash In and Cash Out registers (Cash Transactions) in Standard ERP:

• Introduction
  

• Entering a Cash Transaction
  

• Printing Cash Transactions
  

• Nominal Ledger Transactions from Cash Transactions
  

• Invalidating Cash Transactions
  

• Operations menu

Go back to:

• Home page for Cash Book module manual
  

• Home page for Standard ERP manual

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