You can have more than one sequential number series running at the same time, or at different times. For example, you may want to use different sequences to represent different fiscal or calendar years, or you may want to use different sequences to represent different departments or different order types.

The Number Series - Deliveries setting allows you to take advantage of this feature. Here you can define the number sequences that you would like to use with Deliveries.

To open the Number Series - Deliveries setting, first ensure you are in the Stock module. Then, if you are using Windows or macOS, click the [Settings] button in the Home Screen. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon). Double-click 'Number Series - Deliveries' in the resulting list. The following window appears:

Enter each new Number Series on the first blank line. The sequences that you enter should not overlap. The Comment will be shown in the 'Paste Special' list, so enter some text that will help you choose a number from the correct sequence.

The N/L field gives you a measure of control over whether Nominal Ledger Transactions will be generated automatically when you mark Deliveries in a particular sequence as OK and save them. Using 'Paste Special' from the N/L field brings up a selection list containing two options: "Generate Transactions" and "Do Not Generate Transactions". Select the first option if Nominal Ledger Transactions are to be generated and the second if they are not. In effect, this feature is an exclusionary one in that you can only choose not to have Nominal Ledger Transactions created for a particular number sequence. If the overall preference (set in the Sub Systems setting in the Nominal Ledger) is not to have such transactions created, you cannot decide to have them created for a single sequence.

When the setting is complete, click the [Save] button (Windows/macOS) or tap √ (iOS/Android) to save the changes. To close the window without saving changes, click the close box (Windows/macOS) or tap < (iOS/Android).

Once you have defined number sequences for Deliveries, you can allocate a specific sequence to an individual user using the Del. No. field on the 'Number Series' card of the user's Person record in the System module. When that user enters a new Delivery, its Delivery Number will be the first unused number in that specific sequence. You can also set a universal default sequence in the Number Series Defaults setting, also in the System module. If you do not allocate a specific sequence to a particular user or set a universal default, Delivery Numbers will be taken from the first valid Number Series in this setting. For a particular Delivery, any user can change to the first unused number in any other Number Series using 'Paste Special'.

If you leave the setting empty, Delivery Numbers will start at 1 and continue consecutively. If you want to start from another number, simply specify it in a new Delivery before marking it as OK and saving.

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Home page for Settings in the Stock module
Home page for Stock module manual
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