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This text refers to program version 8.1  

Operations Menu - Payment - Prepare Cheque

This page describes the 'Prepare Cheque' function on the Operations menu in the Payment record window. If you are using iOS or Android, the 'Prepare Cheque' function is on the Tools menu (with 'wrench' icon).

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If you have the Cheques module, you can use the 'Prepare Cheque' function to connect an individual Payment row to an unused Own Cheque record (in the Own Cheque register in the Cheques module). If there is no unused Own Cheque record, a new one will be created.

To use the 'Prepare Cheque' function, first create a new Payment and specify the Purchase Invoice(s) that you want to pay. Make sure that you specify a Payment Mode in which the Type is "Own Cheques", either in the Payment header or in a particular Payment row. Place the insertion point in the row that you wish to connect to an Own Cheque record. The Cheque Number field on flip C of this row must be empty. Then, choose 'Prepare Cheque' from the Operations menu (Windows/Mac OS X) or Tools menu (iOS/Android).

If there is a suitable unused Own Cheque (i.e. with matching or blank Supplier, Bank Account and Bank Code and with no Amount), it will be opened for inspection and checking. To create Own Cheques without Amounts, use the 'Create Own Cheques' Maintenance function in the Cheques module. If there is no suitable unused Own Cheque, a new one will be opened. The window titles will be 'Own Cheque: Update' in the first case, meaning that the record contains unsaved changes, and 'Own Cheque: New' in the second case, meaning that the record has not yet been saved.

In both cases, the Supplier Number and Name and Bank Currency will be copied to each Own Cheque record. The Payment Date from the Payment will be copied to the Effect Date field in the Own Cheque, while the current date will be placed in the Reg. Date. The Own Bank A/C from the Payment header will be copied to the Bank Account field in the Own Cheque. The Bank Amount from the Payment row will be copied to the Amount field in the Own Cheque (if there are several Payment rows paying the same Supplier, the total Bank Amount from these rows will be copied to the Own Cheque.

After amendment if necessary, save the record in the Own Cheque register by clicking the [Save] button (Windows/Mac OS X) or tap √ (iOS/Android) in the Button Bar. If the function created a new Own Cheque, you will need to specify a Cheque No. before saving. The Own Cheque window will be closed, returning you to the Payment. The Serial Number of the Cheque record will be copied to the Cheque Number field on flip C of the Payment row(s). To print the cheque(s) from the Payment, use the 'Print Cheques' function immediately below this one on the Operations/Tools menu.

If a Cheque is not opened when you select the function, the probable reasons are:

1. The insertion point is in a Payment row that already has a Cheque Number.
   

2. The Type of the Payment Mode applying to the selected Payment row is not "Own Cheques".
   

3. The Payment has been marked as Ordered or OK. This indicates that a cheque has already been sent.

This function will connect a particular Payment row in a Payment to an Own Cheque (several Payment rows if they are paying the same Supplier). If you want to carry out this task in batches (i.e. connect all rows in several Payments to Own Cheques) with the possibility of printing the Cheques as well, use the 'Cheque Run' function on the Operations menu of the 'Payments: Browse' window.

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The Payment register in Standard ERP:

• Introduction
  

• Entering a Payment
  

• Entering a Payment - Example
  

• Payments in Currency
  

• Reconciling Payments, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Payments
  

• Printing Payment Forms and Cheques
  

• Invalidating Payments
  

• Prepayments and On Account Payments
  

• Correcting Mistakes in Payments
  

• Withholding Taxes in the Purchase Ledger
  

• Operations menu, including:
  
  • Order
    

  • OK
    

  • Create Payments Suggestion
    

  • Cheque Run
    

  • Open NL Transaction
    

  • Assign Cheque Number
    

  • Prepare Cheque
    

  • Print Cheques
    

  • Calculate Withholding Taxes
    

  • Payment Status
    

  • Bank Statement
    

  • Print Cash IN-OUT
    

  • Banking File Export
    

  • Request Approval
    

  • Cancel Approval Request
  
  
• Create menu
  

• Row menu

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for Standard ERP manual

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