When printed to screen, the Stock Out Journal has the Standard ERP Drill-down feature. Click (Windows/macOS) or tap (iOS/Android) on any stock transaction number (e.g. Goods Receipt Number, Stock Movement Number or Stock Depreciation Number) to open the corresponding record or on a Customer Number to open the Contact record for the Customer.

Period

Paste Special Reporting Periods setting, System module

Enter the start and end dates of the period to be covered by the report. All goods out transactions of the Types specified below recorded during the period specified here will be listed in the report.

Location

Paste Special Locations setting, Stock module

Range Reporting Alpha

If you need the report to list goods in transactions related to a particular Location, specify that Location here. You can also enter a range of Locations separated by a colon (:).

Function

Use these options to specify the level of detail that you need to be shown in the report.

Overview: This option produces a report with a single line per transaction, showing transaction type, date and serial number and Customer. In the case of Stock Movements, the To Location is shown in the Customer column.
Detailed: As well as the information shown in the Overview, this report lists each Item in each stock transaction record individually, showing the Item Number and Name, quantity and value.

Status

Use these options to specify whether stock out transactions that have or have not been marked as OK or both are to be included in the report.

Type

Entering records to any of nine registers can result in stock levels being decreased: use these options to specify which of these records are to be included in the report.

Show Quantity 2

Select this option if you need to express stock quantities using two different units of measurement (for example, litres and gallons). Quantity 2 figures will only be shown for Items that have a Unit 2 and a Unit Coefficient specified on the 'Stock' card.

Only Stocked Items

By default (i.e. with this option selected), the report will only include stock out transactions that include at least one Stocked Item. A stock out transaction that only includes Plain, Structured and/or Service Items will not be listed in the Overview or in the Detailed version of the report. A stock out transaction that includes at least one Stocked Item and at least one Plain, Structured or Service Item will be listed in both versions of the report, but only the Stocked Items will be included in the individual Item listings in the Detailed report. If you deselect this option, all stock out transactions will be included in the report, and all Items will be included in the individual Item listings in the Detailed report.

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