Transactions
This page describes the Transactions form in the Nominal Ledger.
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The Transactions form allows you to print Transactions in batches.
You can also print an individual Transaction by opening the record and clicking the Printer icon (Windows/macOS) or selecting 'Print' from the File menu (all platforms). To print a Transaction to screen, click the Preview icon (Windows/macOS only).
The Transaction form is unusual in that you do not need to connect it to a Form Template using the 'Define Form' function. If you do not connect the form to a Form Template, Transactions will be printed using a hard-coded report format (i.e. individual Transactions will not be printed on their own pages).
If you have not connected the form to a Form Template, printing the form will take you to the following specification window:
- Transactions
- Range Reporting
Numeric
- Enter the Number of the Transaction that you need to be printed. You can also enter a range of Numbers separated by a colon (:).
- When entering a Transaction Number here, you must include the Fiscal Year or Sub System prefix (as shown in the 'Transactions: Browse' window). To print a Transaction that you entered directly to the Transaction register, enter, for example, "2020.3" or, for a range, "2020.3:2020.10". To print a Transaction that was created from a Sub System, enter, for example, "S/INV.200003" or "S/INV.200003:S/INV.200010" for a range.
- Period
- Paste Special
Reporting Periods setting, System module
- Use this field if you need to print Transactions from a particular period.
If you have connected the form to a Form Template, printing the form will take you to the following specification window:
- Transactions
- Range Reporting
Numeric
- Enter the Number of the Transaction that you need to be printed, including Fiscal Year or Sub System prefix as described above.
- In this case, you must enter a Transaction Number or range of Transaction Numbers: if you leave this field empty, no forms will be printed.
If you need to design a Form Template for the Transaction form, you can include the fields listed below. If you do not want to print the decimal places in numeric fields, choose the
Cut Decimals option in the record in the
Values in Text setting for the Language specified in the
Company Info setting.
Header Fields
Header fields will be printed once per Transaction record.
| Field in Form Template | Prints (from Transaction) |
| |
| Amount in Text, Credit Value in Base Currency 1 | Prints the Credit Total in Base Currency 1 as a phrase. The phrase will be constructed using the relevant record in the Values in Text setting for the Language in the current user's Person record or in the Company Info setting |
| Amount in Text, Credit Value in Base Currency 2 | Prints the Credit Total in Base Currency 2 as a phrase. The phrase will be constructed using the relevant record in the Values in Text setting for the Language in the current user's Person record or in the Company Info setting |
| Amount in Text, Debit Value in Base Currency 1 | Prints the Debit Total in Base Currency 1 as a phrase. The phrase will be constructed using the relevant record in the Values in Text setting for the Language in the current user's Person record or in the Company Info setting |
| Amount in Text, Debit Value in Base Currency 2 | Prints the Debit Total in Base Currency 2 as a phrase. The phrase will be constructed using the relevant record in the Values in Text setting for the Language in the current user's Person record or in the Company Info setting |
| Difference | Difference Base 1 |
| Comment | Text |
| Credit Value | Credit Total Base 1 |
| Credit Value in Base Currency 2 | Credit Total Base 2 |
| Debit Value | Debit Total Base 1 |
| Debit Value in Base Currency 2 | Debit Total Base 2 |
| Reference | Reference |
| Registration Date | Date when the Transaction was entered (field not visible in the interface) |
| Registration Date (Hijri) | Date when the Transaction was entered (Hijri calendar) (field not visible in the interface) |
| Sequence | Sequence Number (unique number assigned to each Transaction by the 'Lock N/L' Maintenance function) |
| Serial Number (Number Series) | No. (including Fiscal Year or Sub System prefix) |
| Signature | Signature of the user who entered the Transaction (field not visible in the interface) |
| Start Date | Date when the Transaction was last saved (field not visible in the interface) |
| Start Date (Hijri) | Date when the Transaction was last saved (Hijri calendar) (field not visible in the interface) |
| Transaction Date (transdate) | Trans. Date |
| Transaction Date (transdate) (Hijri) | Trans. Date (Hijri calendar) |
Row Fields
Row fields will be printed once for each Transaction row, so in each one you should specify a Line Height and set the Format to "Matrix":
| Field in Form Template | Prints (from Transaction row) |
| |
| Contact | Company (from flip E) |
| Correction Date, row | Date from "Correction Mark" rows in corrected Transactions |
| Correction Date, row (Hirji) | Date from "Correction Mark" rows in corrected Transactions (Hijri calendar) |
| Correction Number | Transaction Number of the correcting or corrected Transaction from "Correction Mark" rows |
| Credit Value, row | Base 1 Credit |
| Credit Value in Base Currency 2, row | Base 2 Credit |
| Credit Value in Currency, row | Currency Credit |
| Currency | Currency or, if blank, Base Currency 1 |
| Debit Value, row | Base 1 Debit |
| Debit Value in Base Currency 2, row | Base 2 Debit |
| Debit Value in Currency, row | Currency Debit |
| Description | Description |
| Document Number, row | Ser. No. (from flip E) |
| Name | Name from the Contact record for the Customer or Supplier specified in the Company field on flip E |
| Old Date, row | Old Trans. Date from "Update Mark" rows |
| Old Date, row (Hijri) | Old Trans. Date from "Update Mark" rows (Hijri calendar) |
| Other Comment, Row | Additional Description |
| Quantity | Quantity (from flip G) |
| Rate | Exchange Rate, expressed as a ratio |
| Rate for Base Currency | Base Currency Rate, expressed as a ratio |
| Reconciliation Code | Reconciliation Code if a row has been reconciled using the Account Reconciliation register |
| Signature, row | Signature from "Update Mark" rows |
| Status | Prints the word "Reconciled" if a row has been reconciled using the Account Reconciliation register |
| TAX Account from NL Transaction row | Tax Account (from flip G) |
| Transaction Account | Account |
| Tag/Object, row | Tags/Objects |
| VAT | V-Cd |
Please refer
here for details of the standard fields that you can also include in the Form Template.
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