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HansaManuals

Creating a Report Using the Report Generator
Creating a Report Generator Report - Specifying the Primary Register
Creating a Report Generator Report - The Appearance of the Report
Creating a Report Generator Report - Choosing a Print Destination
Creating a Report Generator Report - The Width of the Report Window
Creating a Report Generator Report - Printing the Report
Creating a Report Generator Report - Adding White Space
Creating a Report Generator Report - Adding Searches
Creating a Report Generator Report - Adding a Secondary Register
Creating a Report Generator Report - Using Variables and Formulae
Creating a Report Generator Report - Printing Information from Matrices
   - Linking the Register and its Matrix
   - Printing Information from a Matrix
   - Matrix Rows of Different Types
Creating a Report Generator Report - Bringing Information in from Other Registers
Creating a Report Generator Report - Page Breaks
Creating a Report Generator Report - Filtering Records (Print If)
Creating a Report Generator Report - Adding Check Boxes to the Specification Window
   - Exclusive Search Controlled by Check Boxes
   - Inclusive Search Controlled by Check Boxes
   - Printing Registers using Conditions chosen using Check Boxes
Creating a Report Generator Report - Adding Radio Buttons to the Specification Window
Creating a Report Generator Report - Searching for Records within a Period
Creating a Report Generator Report - Break Points, Subtotals and Totals
Creating a Report Generator Report - Blocks
Creating a Report Generator Report - Syntax
Creating a Report Generator Report - Useful Functions
Example Reports - Listing Sales Figures
Creating a Report Generator Report - Common Error Messages

Tutorials for Standard Accounts

Creating a Report Generator Report - Adding Check Boxes to the Specification Window

This page describes adding check boxes to the specification window of a Report Generator report.

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A boolean field or variable is one that only has two possible values, 1 and 0 (zero). On screen, boolean fields and variables are depicted using check boxes. A check box can be switched on or off: when it is switched on, the value of the variable is set to 1. Check boxes and boolean variables allow you to place simple yes/no choices in the specification window of a Report Generator report.

Check boxes can initiate two types of searches: inclusive searches and exclusive searches. Exclusive searches start from the point where all records in a particular register will be listed in a report, and records are removed from the report if they meet the criteria controlled by the check boxes. For example, in a Customer List report, you could use check boxes to remove Closed Customers from the report, exclude Customers where a certain field is empty, or exclude Suppliers. Inclusive searches start from an empty report, and records are added to the report if they meet the criteria controlled by the check boxes. In this case, you could use check boxes to add Closed Customers into the report, include Customers where a certain field is empty, or include Suppliers.

When you place a check box in the specification window of a report (on the 'Input' card), you also need to add a "Selection:" line to the report display area on the 'Data' card. This "Selection:" line will contain a formula that determines what will happen when the person producing the report ticks the check box. This formula will consist of two parts: a test for the value of the check box, and the search that will then take place. In an exclusive search, these two parts are joined by "or". In an inclusive search, they are joined by "and".

Please refer now to the following pages for detailed descriptions of:

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Creating a Report Generator Report: