Search HansaManuals.com HansaManuals Home >> Standard ERP >> System >> Account Register Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.4 Introduction to the Account Register The Account register is where you should enter your Chart of Accounts in Standard ERP. This register is located in the System module and the Nominal Ledger.Standard ERP does not use hard-coded Accounts. You must therefore enter your Chart of Accounts yourself or import one before you can begin posting transactions. The simplest method is to use the sample Chart of Accounts supplied with Standard ERP. Please refer to the Importing Set-up Data page for details of how to do this. After importing the sample Chart of Accounts, you can modify it so that it is a better fit for your requirements and your business. When starting to use Standard ERP, one of your first tasks will be to enter your Chart of Accounts. After doing so, you should go on to configure some of the basic settings, such as VAT Codes, Payment Modes (payment methods), Account Usage S/L, Account Usage P/L and Account Usage Stock (which set defaults for the Accounts and VAT Codes that will be used in the Sales Ledger, the Purchase Ledger and the Stock module, respectively). You should also enter definitions for the Balance Sheet, Profit & Loss and VAT reports. Depending on your location, the file containing the sample Chart of Accounts will also contain configured versions of the settings and report definitions mentioned in the previous paragraph. For example, in the UK, importing the Chart of Accounts will also configure these settings and report definitions. If you import the sample Chart of Accounts and then alter it, you must check these settings to make sure they are still correct. For example, if you decide to use a different Account as your VAT Outputs Payable Account, you will need to alter all the VAT Code records and the definition of the VAT Report. You can also import your own Chart of Accounts from a text file with the correct format. For details about the correct format, please produce the Export/Import format report in the Technics module specifying AccVc as the View Code or refer your local HansaWorld representative. Importing your own Chart of Accounts will mean that you will be able to use a Chart of Accounts with which you are already familiar, but you will need to configure the settings and report definitions yourself.
You can always access the Chart of Accounts through the 'Paste Special' feature (subject to Access Rights). You can use this feature when you enter a transaction of any kind and cannot remember an Account Number. By default, the Accounts will be listed in Number order. If you are using Windows or Mac OS X, you can change the sort order by clicking on a column heading. To reverse any sort, simply click once again on the column heading. The current sort order is marked by the column heading being coloured blue. To preserve the sort order so that it will be used the next time you open the window, choose 'Save Position' from the Window menu. If you are using iOS or Android, tap on any column heading and choose the sort order you need. Repeat the procedure to reverse the sort. To preserve the sort order, tap on any column heading again and choose 'Save sort order'.
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