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Search HansaManuals.com HansaManuals Home >> Standard ERP >> Items and Pricing >> The Pricing Module Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.3 Prices - The 'Calculate Prices' Function After you have defined Price Formulae and created a Price List, you will be ready to enter the prices for that Price List. You can do this yourself or, if the Type of the Price List is "Discount", you can use the 'Calculate Prices' Maintenance function. This page describes the 'Calculate Prices' function: please refer here for details about entering prices yourself.For each Item on a "Discount" Price List, the 'Calculate Prices' function will calculate a new price using the Price Formula specified in the Price List and save it in a record in the Price register. The first time you run the function for a particular Price List, it will create separate records in the Price register for each Item on the Price List. The next time you run the function, it will recalculate the prices in those Price records. It will not usually create new Price records unless you have added new Items to the Price List. This ensures that there will always only be a single, unique, Price record for each Item/Price List combination, making the use of Price Lists in Orders and Invoices extremely fast. Each time you change a price that is used as the Base Value by a Price Formula, you should run the 'Calculate Prices' function again to update the Price records. The Base Value of an Item is the figure that is the basis of the price calculation (i.e. the figure to which the Price Formula is applied). This will usually be its Base Price or its Cost Price. You should also run the function regularly if you have Price Lists in foreign Currencies with exchange rates that change frequently. If you need to prevent an individual price being recalculated when you re-run the 'Calculate Prices' function, select the Do not Recalculate option in the relevant Price record. The Price register will usually contain one record for each Item/Price List combination. In other words, a particular Item can only be included once in a Price List. However, you can add separate records for specific Customers yourself. The 'Calculate Prices' function will not create or update Price records that you have created for specific Customers. It will only create and update Price records in which the Customer field is blank. If the Type of a Price List is "Qty Dep Values", its prices will be stored in the Quantity Dependent Prices setting instead of the Price register. If the Type of a Price List is "BuyBack", its prices will be stored in the Price register and you can use the 'Calculate Prices' Maintenance function to create them. In this case, the function will create records in the Price register in which the sales price is blank and the BuyBack Cost is the Cost Price from the relevant Item record. In each Price record as necessary, enter a sales price if it is different to the Item's Base Price and change the BuyBack Cost to the discounted Cost Price (i.e. to the final cost after Supplier refund). If you re-run the 'Calculate Prices' function for the Price List, it will not update the existing Price records, because to do so will mean that the BuyBack Cost Prices will be lost. To use the 'Calculate Prices' function, first ensure you are in the Pricing module using the [Switch Module] button in the Navigation Centre and the click (Windows/Mac OS X) or tap (iOS/Android) the [Routines] button, also in the Navigation Centre. Click or tap the [Maintenance] button in the subsequent window, and double-click or tap 'Calculate Prices' in the resulting 'Maintenance' list. The following dialogue box appears:
To restrict the calculation process, use the fields as described below before pressing [Run].
If you are calculating prices for a Price List that has a Currency, the resulting prices will be in that Currency, converted from Base Values in the home Currency to that specified using the most recent Exchange Rate. If you need to print a Price List and its prices, use the Price List report, available in the Pricing and Sales Orders modules and the Sales Ledger. Please refer here for details about creating records in the Price register yourself and modifying existing records. --- The Pricing module in Standard ERP:
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