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This text refers to program version 8.0  

Transactions in Standard ERP - Receipts

When a Customer makes a payment against an Invoice, the transaction is known as a Receipt. In the Nominal Ledger, the raising of a Receipt credits the Debtor Account and debits the Bank or Cash Account. As with Invoices, you will usually enter Receipts in the Sales Ledger, where you will allocate them to the appropriate Invoice(s), and the consequences in the Nominal Ledger will be handled automatically. Normally, a Receipt will generate a Nominal Ledger Transaction like this:

When Nominal Ledger Transactions are generated from Receipts, the Accounts used will be selected as follows.

Debtor Control Account

The Debtor Control Account for the Invoice being paid will be transferred to the Receipt. For details of how this is selected, please refer to the 'Debtor Control Account' section of the Sales Invoices page.

If you do not allocate the Receipt to a specific Invoice (i.e. it is an "On Account" or "Prepayment" Receipt)), the Debtors On Account A/C entered in the Customer Category or the On Account A/C specified in the Account Usage S/L setting (in order of priority) will be credited.

Bank or Cash Account

The Cash or Bank Account posting will be determined by the Payment Mode that you specify in the Receipt. This will refer to a record in the Payment Modes setting, available in the Sales and Purchase Ledgers. You should list in this setting the various payment methods that you and your Customers use, such as cheque, cash and credit card. You can attach a different Account to each payment method, allowing you to receive payments into different bank and cash accounts. In other words, you should have a separate Payment Mode for each bank account that will issue or receive payments.

If you receive a payment in a foreign currency, the Rate Loss, Rate Gain and Rate Round Off Accounts will be used. Cash discounts will be posted to the relevant Cash Discount Accounts, and write-offs from the Sales Ledger will use the Write Offs Account. You should specify these Accounts in the Account Usage S/L setting.

If any of the selected Accounts do not exist in the Account register, you will be given a message when you try to save the Receipt informing you which Account is missing.

This chapter describes the more common transactions as follows:

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