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This text refers to program version 8.0  

Checking Receipts, Marking as OK and Posting to the Nominal Ledger

After entering a Receipt and ensuring it contains no mistakes, you should mark the Receipt as OK and save it. You can do this in one of two ways:
  1. Click the OK check box with the Receipt on screen and then save it by clicking [Save].

  2. Select a Receipt by clicking on it in the 'Receipts: Browse' window, and select 'OK' from the Operations menu. By holding down the Shift key you can highlight a batch of Receipts and mark them as OK at a single stroke using this method.
Marking a Receipt as OK and saving it will have the following consequences:
  1. The Receipt will be inserted into your Sales Ledger, and will appear in debt management reports and statements.

  2. The payments contained in the Receipt will be allocated to the relevant Invoices. If the Invoices have been paid in full, they will no longer be treated as open (outstanding).

  3. If so defined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Receipts setting, the Receipt will be posted to the Nominal Ledger. In other words, a Nominal Ledger Transaction will be generated from it automatically, , crediting the Debtor Control Account of the Invoice(s) being paid and debiting the Bank Account (or other Account specified in the Payment Mode). This Transaction will be assigned a journal number that is the same as the Receipt Number.

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After marking a Receipt as OK, you cannot change it.


You can use Access Groups to prevent certain users from marking Receipts as OK. To do this, deny them access to the 'OK Receipts' Action.

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The Receipt register in Standard ERP:

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