You can use this function when you need to print records from the Internal Invoice register in batches.
You can also print an individual Internal Invoice by opening the record and clicking the Printer icon (Windows/Mac OS X) or selecting 'Print' from the File menu (all platforms). To print an Internal Invoice to screen, click the Preview icon (Windows/Mac OS X only).
You can use the fields listed below when you design the Form Template to be used by the Internal Invoice form. If you do not want to print the decimal places in numeric fields, choose the
| Field in Form | Prints (from Internal Invoice) |
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| Header Fields (these print once per Internal Invoice) |
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| Amount in Text | Prints the TOTAL as a phrase. The phrase is constructed using the relevant record in the Values in Text setting for the Language of the Internal Invoice or, if that is blank, the Language in the current user's Person record or in the Company Info setting |
| Department | Department from the Person record of the user who created the Internal Invoice |
| Invoice No. | No. |
| Invoice Number 2 | Purchase Inv. No. |
| Payment Number for Russia | Prints the No. of the Internal Invoice with the first three characters removed |
| Reference | Reference |
| Round Off | Prints the amount lost or gained by the process of rounding the TOTAL according to the Total rounding rules set for the Currency/Payment Term combination in the Currency Round Off setting or in the Round Off setting (i.e. when the TOTAL is rounded to fewer decimal places than the Default). A loss will be printed as a negative figure |
| Salesman A | User |
| Salesman Name | Name |
| Supplier | Supplier from the Purchase Invoice from which the Internal Invoice was created |
| Supplier Address | Name and Invoice Address from the Contact record for the Supplier in the Purchase Invoice from which the Internal Invoice was created. This information will be printed on separate lines, so you should specify a Line Height for this field |
| Supplier Name | Name from the Purchase Invoice from which the Internal Invoice was created |
| Supplier VAT Reg. Number | VAT Reg. No. from the Contact record for the Supplier in the Purchase Invoice from which the Internal Invoice was created |
| To Pay | TOTAL. |
| The number of decimal places will be as shown on screen in the Internal Invoice record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1" |
| To Pay in Text | Prints TOTAL as a phrase. The phrase is constructed using the relevant record in the Values in Text setting for the Language of the Internal Invoice or, if that is blank, the Language in the current user's Person record or in the Company Info setting |
| Total Row Total | Sum of (Sum + VAT) in each row |
| Total Sum | TOTAL |
| Total VAT Base | Sum of Sum in each row |
| Total VAT Value | Sum of VAT in each row |
| Transaction Date (transdate) | Trans. Date |
| VAT | VAT. |
| The number of decimal places will be as shown on screen in the Internal Invoice record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1" |
| VAT in Text | Prints the VAT as a phrase. The phrase is constructed using the relevant record in the Values in Text setting for the Language of the Internal Invoice or, if that is blank, the Language in the current user's Person record or in the Company Info setting |
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| Row Fields (these print once per row, so remember to specify a Line Height and to set the Format to "Matrix") |
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| Description 1 | Description |
| Item Code | Item |
| Item Code 2 | Item |
| Quantity | Qty |
| Row Number | Row number |
| Row Number in text | Row number in text, taken from the Values in Text record for the Language of the Invoice or the Language in the Company Info setting |
| Row Sum | Sum |
| Row Sum including VAT | Sum + row VAT |
| Unit Code | Unit from the Item record |
| Unit Comment | If the Item has a Unit, the Comment from the Units setting or the Unit Code |
| Unit Price | Unit Price. |
| This figure will be rounded to a maximum of three decimal places if, in the Round Off setting, you have set Discount Calculation to Row Sum. If you have set Discount Calculation to Unit Price, rounding will obey the Default for Calculated Values rounding rules in the same setting. However, you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1" |
| VAT %, row | VAT rate |
| VAT Code | V-Cd |
| VAT Value, row | Row VAT |
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| The following fields allow you to add a table to the Form listing the VAT Codes used in the Internal Invoice together with various totals. These fields will each be printed once for each VAT Code used in an Internal Invoice. "Sum, including VAT", "VAT Base", "VAT Total" and "VAT Value" will print negative figures if you specify a minus sign as the Field Argument. You should specify a Line Height in these fields, and set the Format to "Header": |
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| Excl. VAT Percentage | VAT percentage |
| Sum, including VAT | Total excluding VAT |
| VAT % | VAT percentage |
| VAT Base | Total excluding VAT |
| VAT Code Total | VAT Code |
| VAT Comment | Description from the VAT Codes setting |
| VAT Total | Total including VAT |
| VAT Value | VAT value |
for details of the standard fields that you can also include in the Form Template.
Introduction to Forms in the Sales Ledger
