This function allows you to close an accounting period to prevent the further entry of new or corrected transactions. It does this by updating the Locking setting in the System module. As well as updating the Locking setting, it assigns a Document Number to every Transaction in the newly locked period. You can have this Document Number printed in the Nominal Ledger report and the Transaction Journal, by printing them using the Don't Print Transaction Prefix option. Because it assigns a Document Number to every Transaction, this function cannot be used in every country, and you may prefer to update the Locking setting yourself.

The number sequence for the Document Numbers will begin at 1 and will be incremented automatically. When the next Fiscal Year begins, the number sequence will be re-set, to begin at 1 once again. If you use this function to close accounting periods, it is recommended that you make sure that you use it to close a financial year. If you do not do this and go on to close a period in the next year, the re-setting of the number sequence means it will not assign Document Numbers to Transactions from the previous year.

Until: Paste Special Choose date; Specify here the last date of the period that you want to be locked. This date will be copied to the Lock Transactions, Lock Others, Lock Sales Invoices and Lock Purchase Invoices fields in the Locking setting. This will mean you will no longer be able to enter a transaction of any kind with a Transaction Date that is on or before this date.; If you specify a date that is earlier than the Lock Transactions date already in the Locking setting, the function will have no effect.

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