Lähetusaadressi kaart

Lähetusaadress

Sisestub vaikimisi    Kliendilt

Sisesta siia Lähetusaadress, kui see erineb Arveaadressist või tavalisest Lähetusaadressist Kliendikaardi Lähetuse kaardilt.

Aadress

Ctrl-Enter    Lähetusaadresside seadistus, Müügitellimuste moodul

Kui Kliendil on erinevaid Lähetusaadresse (nt palju harukontoreid), saad need registreerida Müügitellimuste mooduli Lähetusaadresside seadistuses. Vali Arvele sobiv, kasutades Ctrl-Enter klahvikombinatsiooni. Täielik Lähetusaadress sisestub ülalolevatele väljadele. Tavaliselt näed Ctrl-Enter valikuaknas ainult selle Kliendi Lähetusaadresse ning Lähetusaadresse, millele pole Klienti määratud. Kui tahad nimekirjas näha kõiki Lähetusaadresse, märgi Müügitellimuste mooduli Tellimuste seadistuses valik Aseta kõik lähetusaadressid.

Näited

Müügireskontro põhiaknas ava Arvete register. Avaneb aken Arve: Uus, millel näed Arve numbrit ja kuupäeva. Kursor vilgub Kliendi väljal. Vali Ctrl-Enter (Windows ja Linux) või Apple-Enter (Macintosh) klahvikombinatsioon Klientide valikuakna avamiseks.

Vali Klient, tehes soovitud real hiirega topeltklõps (või liikudes soovitud reale ja vajutades Enter). Vajuta veelkord Enter ja Kliendi nimi ning aadress sisestuvad vastavatele väljadele.

Uuesti Enter vajutades liigud Artikli väljale tabeli vasakus ülanurgas. Taas saad kasutada Ctrl-Enter klahvikombinatsiooni Artikli valimiseks. Vali Artikkel topeltklõpsuga. Vajuta Enter, et sisestuks ka muu Artikli kohta käiv info (Artikli nimetus, Baashind, Müügikonto number ja KM kood).

Sisesta müüdud Kogus ja vajuta Enter. Summa, KM ja kogusumma arvutatakse automaatselt ning kursor liigub järgmisele reale. Korda seda protseduuri iga Artikli sisestamiseks.

Kui Arvel on vaja sisse viia muudatusi, paranda välju nagu tavaliselt. Kuna Arve ei ole salvestatud, võid selle tühistada, klõpsates Jäta või sulgedes Arve sulgemisruudust. Viimasel juhul küsib HansaWorld, kas soovid Arve registreerida:

Kui kõik Artiklid on sisestatud, tuleb Arve kontrollida. Klõpsa Salvesta Arve salvestamiseks ning seejärel klõpsa Printeri ikoonile prooviarve välja trükkimiseks. Kui soovid näha väljatrüki näidist ekraanil, klõpsa Eelvaate ikoonile.

Kuni Arve ei ole kinnitatud, on seda võimalik muuta.

Entering an Invoice - Settlement Discount Examples

1. Create a record in the Payment Terms setting containing the details of the settlement discount. Enter the discount percentage in the Settl. Discount % field and the number of days for which the settlement discount offer is valid in the Settl. Disc Days field:
   

   

   The Type should be "Normal", and you should also specify the number of Net Days to allow Due Dates to be calculated.
   

   If you need to configure a two-stage Settlement Discount, use the Settl. Discount % 2 and Settl. Disc Days 2 fields as well. For example, you may need to offer a 10% Discount for payment within 10 days and a 5% Discount for payment within the following 20 days. If so, use the Settl. Discount % and Settl. Disc. Days fields for the first stage (10% Discount for payment within 10 days), and the Settl. Discount % 2 and Settl. Disc. Days 2 fields for the second stage (5% Discount for payment within the following 20 days). Settl. Disc. Days 2 counts from the Invoice Date, so in this example it should be 30.
   

2. Specify Settlement Discount Accounts on the 'Sales' card of the Account Usage S/L setting. If necessary, you can enter different Accounts to be used depending on the VAT Zone of the Customer:
   

   

   The value of the settlement discount will be debited to the Settlement Discount Account when the Customer pays the Invoice.
   

3. Enter the Invoice in the usual way.
   

   The settlement discount will be calculated using the formula:
   

   TOTAL x Settlement Discount %

   The settlement discount will not be shown in the Invoice record itself. In order to have settlement discount information printed on Invoice documentation, include the following fields in your Form Template designs as appropriate:
   

   Field in Form Template	Prints
   Discounted VAT	VAT - VAT on Settlement Discount (i.e. the VAT total of the Invoice - the VAT element in the Settlement Discount) (will print the VAT total in Invoices with no Settlement Discount). You should only use this field if you have specified a Settl. Discount VAT Account (steps 7 and 8 below)
   If Settlement Discount	If an Invoice qualifies for a Settlement Discount, this field will print the phrase that you enter as the Field Argument
   If Settlement Discount 2	If an Invoice qualifies for a second Settlement Discount, this field will print the phrase that you enter as the Field Argument
   Settlement Discount	Settlement Discount amount
   Settlement Discount Date	Prints the date on which the Settlement Discount expires
   Settlement Discount in Base 1	Settlement Discount amount, converted to Base Currency 1
   Settlement Discount in Base 2	Settlement Discount amount, converted to Base Currency 2
   Settlement Discount Total	TOTAL - Settlement Discount amount
   Settlement Discount 2	Second Settlement Discount amount
   Settlement Discount 2 Date	Prints the date on which the second Settlement Discount expires
   Settlement Discount 2 in Base 1	Second Settlement Discount amount, converted to Base Currency 1
   Settlement Discount 2 in Base 2	Second Settlement Discount amount, converted to Base Currency 2
   Settlement Discount 2 Total	TOTAL - second Settlement Discount amount
   To Pay after Settlement Discount	TOTAL - Settlement Discount amount
   To Pay after Settlement Discount in Base 1	TOTAL - Settlement Discount amount, converted to Base Currency 1
   To Pay after Settlement Discount in Base 2	TOTAL - Settlement Discount amount, converted to Base Currency 2
   To Pay after Half Settlement Discount	TOTAL - (Settlement Discount amount / 2)
   Total VAT of Settlement Discount	VAT on Settlement Discount (i.e. the VAT element in the Settlement Discount) (will be empty in Invoices with no Settlement Discount). You should only use this field if you have specified a Settl. Discount VAT Account (steps 7 and 8 below)

   
   

4. Mark the Invoice as OK and save. The settlement discount will not affect the postings in the Nominal Ledger.
   

5. When you receive payment from the Customer, create a new record in the Receipt register. When you specify the Invoice Number, an extra row containing the settlement discount will be added to the Receipt automatically, providing the Transaction Date is on or before the Discount Date. The Received and Bank Amount will be changed to the outstanding amount less the settlement discount:
   

   

   The Receipt register is described in more detail here.
   

6. Mark the Receipt as OK and save. In the resulting Nominal Ledger Transaction, the settlement discount will be debited to the Settlement Discount Account that you specified in step 2:
   

   

7. In some countries, the posting of the settlement discount from the Receipt should include a VAT element. If you need such a posting, specify a Settl. Discount VAT Account on the 'VAT / Tax' card of the Account Usage S/L setting:
   

   

8. The existence of a Settl. Discount VAT Account means that the settlement discount less VAT will be debited to the Settlement Discount Account that you specified in step 2, and the VAT element will be debited to the Settlement Discount VAT Account:
   

   

   The VAT element will be calculated using the following formula (with example figures in brackets):
   

   Settlement Discount (10.00) * Invoice VAT Total (16.67)

   Invoice Total (including VAT) (100.00)

   The VAT total in this equation will be taken from the VAT field in the footer of the Invoice being paid.

9. The settlement discount in step 3 was calculated by applying the settlement discount percentage to the Invoice TOTAL, as follows:
   

   total row Amounts (83.33) + VAT (16.67) = TOTAL (100.00)
   

   TOTAL (100.00) * Sett. Discount (10%) = 10.00

   In some countries (e.g. the UK prior to April 2015), settlement discounts do not include VAT. VAT is therefore calculated on the total of the row Amounts after subtracting the settlement discounts, as follows:
   

   total row Amounts (83.33) - Sett. Discount (10%) = 75.00
   

   75.00 * VAT (20%) = 15.00
   

   total row Amounts (83.33) + VAT (15.00) = TOTAL (98.33)

   If you need to issue Invoices with settlement discounts calculated in this way, you should tick the Exclude VAT on Settl. Discount option on the 'VAT / Tax' card of the Account Usage S/L setting in the Sales Ledger:
   

   

   You should also remove any Settl. Discount VAT Account from the Account Usage S/L setting so that there is no VAT element in the posting of settlement discount from a Receipt (as described in steps 7 and 8 above).
   

10. Illustrated below is an Invoice with a settlement discount calculated as described in the previous step:
    

    

11. When you receive payment from the Customer, the settlement discount will be deducted as already described in step 5:
    

    

12. In the Nominal Ledger Transaction resulting from the Receipt, the settlement discount will be debited to the Settlement Discount Account, again as already described. There will be no VAT element as the Settl. Discount VAT Account field in the Account Usage S/L setting should be empty:
    

    

The Invoice register in Standard ERP:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples, including:
  
  • Settlement Discount Examples
  
  
• Controlling Prices in Invoices
  

• Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Invoices
  

• Error Messages
  

• Printing Invoices
  

• Accruals in the Sales Ledger
  

• Cash Notes in the Sales Ledger
  

• Credit Notes
  

• Operations menu
  

• Create menu
  

• Row menu

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

Entering an Invoice - Reverse Charge VAT in Sales Invoices

When issuing an Invoice to a Customer in the "Inside EU" Zone, you will not charge VAT. The Customer will pay VAT to their tax authority at the domestic rate that would apply had they purchased the Items from a local Supplier. This is sometimes known as the "reverse charge" procedure.

There may be occasions when you need to use the reverse charge procedure in an Invoice that you issue to a domestic Customer. You will not charge VAT in the Invoice and will not account for the VAT to the tax authority. The Customer will account for and pay the VAT. This feature is only available in Lithuania, Poland and the UK (i.e. it is available when the VAT Law in the Company Info setting is "Lithuanian", "Polish" or "Default").

To use the reverse charge procedure in a domestic Invoice, follow these steps:

1. In the VAT Codes setting in the Nominal Ledger, create a VAT Code for domestic reverse charge VAT (VAT Code 7 in the illustration below). The VAT percentage in this VAT Code should be the rate at which VAT would be charged in a normal calculation.
   

   If the use of the reverse charge procedure in an Invoice depends on the value of that Invoice, use the Min. and/or Max. Amounts on flip F to specify that value. For example, in the UK, a sale of mobile phones or computer chips can be subject to the reverse charge procedure if the value of the sale is greater than 5000.00. In this case the Minimum should be 5000.00, as shown in the illustration below:
   

   

2. In the Item records for the Items that you can sell on a reverse charge basis, specify the reverse charge VAT Code on the 'A/C' card:
   

   

3. In order to be able to issue a reverse charge Invoice to a Customer, the Contact record for that Customer must satisfy the following requirements:
   
   1. On the 'Company' card, the Type must be "Company". If the Type is "Person", VAT in Invoices will be calculated on a normal basis, not on the reverse charge basis.
      

   2. Also on the 'Company' card, you must specify a VAT Reg. No. It is a legal requirement that you must obtain a Customer's VAT registration number before you can issue a reverse charge Invoice to them.
      

      

   3. An option is to select the Reverse VAT option on the 'Terms' card. This option will mean that the use of the reverse charge procedure in an Invoice will not be dependent on the value of the Invoice. In other words, when you sell a reverse charge Item to the Customer, the reverse charge procedure will always be used (i.e. the Min. and Max. Amounts specified in the VAT Code (step 1 above) will be ignored).
      

      Continuing the UK mobile phone example, the reverse charge procedure can usually only be used in an individual Invoice if its value is greater than 5000.00. However, you can also use the reverse charge procedure if you have received an order whose value is greater than 5000.00 that you will deliver and invoice in stages, some or all of which have values of less than 5000.00. Selecting this option will allow you to invoice each stage using the reverse charge procedure.
      

      

      You can prevent users from the changing the Reverse VAT box in Contact records using Access Groups, by denying them access to the 'Qualify for Reverse VAT' Action.
      

   4. You can only use the reverse charge procedure in a Quotation, Order or Invoice in which prices exclude VAT. So, if your default setting (specified on the 'VAT / Tax' card of the Account Usage S/L setting) is that Base Prices include VAT (or VAT and TAX), you must assign a Price List in which prices exclude VAT to the Customer.
   
   
4. When you print a Quotation, Order or Invoice in which you have used the reverse charge procedure, you must have a reference printed on the document to make it clear that the reverse charge applies and that the Customer is required to account for the VAT. You can do this by including the fields listed below in your Form Template designs:
   

   Field in Form Template	Prints
   Header Fields (these print once per Invoice)
   Reverse VAT text	In Lithuania, this field will be printed on an Invoice or Credit Note if every row has a Reverse VAT Code (see step 5 below). It prints the text "Atvirkštinis PVM, PVMĮ 96 str.".
   	In Poland, this field will be printed on an Invoice or Credit Note if any row has a Reverse VAT Code (see step 5 below). It prints the text "Odwrócony VAT".
   	In the UK, this field will be printed on an Invoice or Credit Note as follows: In an Invoice in which every row has a Reverse VAT Code (see step 5 below), it will print the text "Reverse charge: Customer to account to HMRC for the reverse charge output tax". In an Invoice in which some rows have a Reverse VAT Code, it will print the text "Reverse charge: Customer to account to HMRC for the reverse charge output tax on the VAT exclusive price of items marked reverse charge". In a Credit Note in which every row has a Reverse VAT Code, it will print the text "Reverse charge: Customer to account to HMRC for the output tax adjustment". In a Credit Note in which some rows have a Reverse VAT Code, it will print the text "Reverse charge: Customer to account to HMRC for the adjustment to reverse charge output tax on the VAT exclusive price of items marked reverse charge".
   Reverse VAT amount	This field will print the amount in the Reverse VAT field in the Quotation, Order or Invoice i.e. it prints the VAT amount that the Customer should pay to the tax authority.
   Row Fields (these print once per row, so remember to specify a Line Height and to set the Format to "Matrix")
   Reverse VAT Code	This field will print the Reverse VAT Code in each row.
   Row reverse VAT text	In Lithuania and the UK, this field will print the text "Subject to Reverse VAT Charge" for each row that has a Reverse VAT Code, only in Invoices and Credit Notes in which not every row has a Reverse VAT Code.

   
   
5. Enter Quotations, Orders and Invoices in the usual way. If you add an Item in which you have specified a Reverse VAT Code (step 2 above) to the transaction, that Reverse VAT Code will be brought in to the Rvrs field on flip B, providing the Sum in the row satisfies any minimum or maximum requirements specified in the VAT Codes setting (step 1 above) or providing the Customer is one where you have ticked the Reverse VAT option (step 3 iii above). The Reverse VAT field in the footer will display the VAT that the Customer should pay to the tax authority on the reverse charge basis:
   

   

   If the Item has a Reverse VAT Code but the Rvrs field remains empty, this will usually be because the Sum in the row does not satisfy the minimum or maximum requirements. It could also be because the Type of the Customer is "Person" (step 2 i above). If the Rvrs field is empty, the row will not be subject to the reverse charge procedure.
   

   The Rvrs and Reverse VAT fields will be updated whenever you change the quantity or price in a row and as you add or remove rows (the minimum and maximum requirements in the VAT Codes setting apply to the Invoice as a whole, not to individual rows, so adding a row could cause the Rvrs field to be updated in an earlier row).
   

6. Usually, the Customer's VAT Reg. No. will be brought in to the Quotation, Order or Invoice. If you have not specified a VAT Reg. No. in the Contact record for the Customer (step 2 ii above), the VAT Reg. No. field in the Quotation, Order or Invoice will remain empty. This will mean that it will not be possible to save the record.
   

7. If you are entering an Invoice and you mark it as OK and save, no VAT will be posted from the rows with Reverse VAT Codes (i.e. from the rows in which the Rvrs field is not empty). The Reverse VAT Code from each Invoice row will be copied to the Rvrs field in the corresponding Transaction row:
   

   

8. If you need to create a Credit Note from an Invoice in which you have used the reverse charge procedure, you will not be able to change anything in the matrix in the Credit Note. In other words, you must credit such an Invoice in full, you cannot partially credit such an Invoice.

The Invoice register in Standard ERP:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples, including:
  
  • Settlement Discount Examples
    

  • Reverse Charge VAT in Sales Invoices
  
  
• Controlling Prices in Invoices
  

• Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Invoices
  

• Error Messages
  

• Printing Invoices
  

• Accruals in the Sales Ledger
  

• Cash Notes in the Sales Ledger
  

• Credit Notes
  

• Operations menu
  

• Create menu
  

• Row menu

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

Controlling Prices in Invoices

• To prevent all changes to the Unit Price, % and Sum fields in every Quotation, Order and Invoice row, assign users an Access Group in which you have denied access to the 'Change Unit Prices' Action (i.e. in which you have set the access level to "None").
  

• If you need to prevent users from changing the Price List in a Quotation, Order or Invoice, assign them an Access Group in which you have denied access to the 'Change Prices' Action.
  

• By default, you cannot change the Discount Matrix in an Invoice. If you wish to allow users to be able to change the Discount Matrix in Invoices only, assign them an Access Group in which you have granted Full access to the 'Change Discount Matrix on Invoice' Action.
  

• You can prevent users from entering a price (i.e. a unit price less discount) that is below a specified minimum in any Quotation, Order or Invoice. To do this, specify a Minimum Price List in each user's Person record. If it is necessary to sell an Item at a price that is below the minimum, a manager can confirm the price using the 'Manager's Discount Override' function on the Operations menu.
  

• In Invoices only, you can prevent users from entering a Unit Price that is less than the cost of the Item, by assigning them an Access Group in which you have granted Full access to the 'Disallow Prices Lower than Cost Price' Action. The cost of the Item will be determined using the FIFO field on flip C of the relevant Invoice row or, if that is blank or zero, using the Cost Price of the Item. If you are using this option, you may also need to prevent users from changing the Cost Price in Invoice rows, which you can again do using Access Groups, by denying access to the 'Change Cost on Invoice Rows' Action.
  

• If you are using the Disallow Negative Row Sums on Sales option in the Account Usage S/L setting, you will not be able to mark an Order or Invoice as OK and save it or save a Quotation if the Sum in any row is negative. In Invoices only, you can also prevent users from entering negative Unit Prices, by assigning them an Access Group in which you have denied access to the 'Negative Unit Price on an SL Invoice' Action.
  

• Similarly, if you are using the Disallow Negative Totals on Sales option, also in the Account Usage S/L setting, you will not be able to mark an Order or Invoice as OK and save it or save a Quotation if the TOTAL is negative.
  

• By default, you cannot enter negative quantities in Invoices. If you wish to allow them, select the Allow Negative Quantities in Invoices option in the Optional Features setting in the System module. This can be useful to facilitate returns in a retail environment.
  

• You can have a responsible Person or Persons notified every time a sales person attempts to mark as OK and save a Sales Invoice or save a Quotation or Sales Order in which there is at least one Item with a gross profit that is lower than a specified percentage. The notification will be by Mail and Activity. Specify the percentage in the GP below minimum Alerts setting in the Business Alerts module, and specify the responsible Person or Persons in each Location record. To prevent the saving of any Invoice, Order or Quotation that would trigger such a notification, assign each sales person an Access Group in which you have granted Full access to the 'Disallow Selling Below Minimum GP' Action. Please refer to the description of the GP below minimum Alerts setting for more details.

The Invoice register in Standard ERP:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples
  

• Controlling Prices in Invoices
  

• Inspecting Invoices Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Invoices
  

• Error Messages
  

• Printing Invoices
  

• Accruals in the Sales Ledger
  

• Cash Notes in the Sales Ledger
  

• Credit Notes
  

• Operations menu
  

• Create menu
  

• Row menu

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

Arvete vaatamine ja kinnitamine

Kui Arve on kinnitatud, koostatakse sellest Finantskanne, kui oled nii määranud Finantsmooduli Allsüsteemide seadistuses. Kandele antakse number, mis on sama mis Arve number.

Müügireskontro on seadistatud toimima nii, et Laekumisi on võimalik registreerida ainult kinnitatud Arvetele. Arve kinnitamiseks on kaks võimalust:

1. Kui Arve on ekraanil avatud, märgi valik Kinnita.
   

2. Vali Arve aknas Arved: Sirvi ja anna Operatsioonide menüüst käsklus Kinnita. Hoides all Shift-klahvi, saad korraga valida hulga Arveid ning need kõik korraga kinnitada.
   

3. Korraga suure hulga Arvete kinnitamiseks kasuta hooldusfunktsiooni Kinnita arved.

Arvete kinnitamisel saad lasta nendest automaatselt koostada Tegevused. Seda saad määrata Kliendihalduse mooduli seadistuses Tegevuste tüübid allsüsteemid. Iga sellise Tegevuse tüübiks on Tööülesanne ja Sümboliks Muu. Tegevuse Alguskuupäevaks on Arve Laekumiskuupäev ja Isikuks Arve Müügimees. Hetkekasutaja initsiaalid sisestuvad Tegevuse Koopia väljale.

Finantskanded arvetest

Kui Kanne on koostatud, saad seda kohe vaadata, kasutades Operatsioonide menüü käsklust Ava finantskanne.

Veateated

Kui ekraanile ilmub veateade, tähendab see, et mõned Kontod või muud seadistused on valed. Kõik Kontod, mida Arvel kasutatakse ja mis sisestusid vaikimisi seadistusest Lausendamine M/R, Artiklitelt, Artikliklassidelt, Klientidelt või Kliendiklassidelt, peavad eksisteerima ka Kontode registris (nähtav Üldises ja Finantsmoodulis). Samuti peavad olema kirjeldatud numbriseeriad jooksvaks arvestusaastaks ja KM koodid.

Kui Arve on ekraanil avatud, saad vead parandada, lisades puuduva Konto Kontode registrisse või asendades Konto, mida Arvel kasutati.

Kandeid ei koostata Kontodele, mida ei ole olemas, et ära hoida arvestusvigu.

Arvete välja trükkimine

Proovitrüki väljastamiseks salvesta Arve ja klõpsa enne selle kinnitamist Printeri ikoonil. Arvele trükitakse tekst Proovitrükk. Nõnda ei aja proovitrükki originaalarvega segi. Kuna Arve ei ole veel kinnitatud, saad sisse viia vajalikud parandused, kui leiad proovitrükil vigu. Sama kehtib ka Kreeditarvete kohta.

Lõplike Arvete trükkimiseks toimi järgnevalt:

1. Vali Fail menüüst või põhiaknast Dokumendid. Tee topeltklõps real Arved.
   

   Avaneb aken Määra arved.
   

   

2. Sisesta Arve number või kooloniga eraldatud numbrivahemik. Vali, millised Arved trükitakse.
   

   Ainult trükkimata
   

   Selle valikuga jäetakse välja Arved, mida on juba kord välja trükitud.
   

   Kõik
   

   Trükitakse kõik valitud vahemikku kuuluvad Arved. Eelnevalt välja trükitud Arvetele trükitakse tekst Koopia.
   

   Originaaltrükk
   

   Selle valikuga trükitakse samuti kõik valitud vahemikku kuuluvad Arved. Eelnevalt välja trükitud Arved trükitakse uuesti välja originaalarvetena ning neile ei trükita teksti Koopia.

   Use the Invoice Kasuta Arve tüüpide valikuid, kui soovid välja trükkida teatud tüüpi Arveid (vt 7. punkti edaspidi).
   

3. Klõpsa Käivita trükkimise alustamiseks või tühista valikud, sulgedes akna sulgemisruudust.

Arveid on võimalik kinnitamisel ka automaatselt välja trükkida. Selleks on Üldises moodulis seadistus Automaatsed trükkimised.

Olenemata sellest, millist meetodit kasutad, määratakse Dokumendimall alljärgnevalt:

1. Mine Üldise mooduli Dokumendimallide registrisse ja kujunda Arvele dokument, millele anna nimeks ‘ARVE’. Vali Operatsioonide menüüst Info ning määra dokumendi tüübiks Arve. HansaWorldi pakutavat näidisdokumenti saad muuta vastavalt oma vajadustele.
   

2. Mine Müügireskontro moodulisse.
   

3. Vali põhiaknast või Fail menüüst Dokumendid. Avanenud nimekirjas märgi ära Arved.
   

   

4. Vali Operatsioonide menüüst käsklus Kirjelda dokument.
   

5. Avanenud aknas sisesta esimesele reale Dokumendimalli väljale ‘ARVE’ (sisestusvigade vältimiseks kasuta Ctrl-Enter klahvikombinatsiooni).
   

   

6. Akna salvestad, klõpsates Salvesta. Edaspidi kasutatakse siin määratud malli, kui trükid dokumendid välja Dokumentide registrist või klõpsates Printeri ikoonil, v.a. 7. punktis kirjeldatud juhtudel.
   

7. Korda eelpool kirjeldatud kuut punkti ka Sularahaarvetele, Kreeditarvetele, Viivisarvetele ja Projektiarvetele dokumendimallide määramiseks. Neid kasutatakse nii Dokumentide kui Printeri ikooni kaudu trükkimisel Arve standarddokumendi asemel järgmistel juhtudel:
   

   Sularahaarve
   

   Kui Arvel on Sularaha Tasumistingimus, kasutatakse Arve dokumendi asemel alati Sularahaarve dokumenti.
   

   Kreeditarve
   

   Kui Arvel on Kreeditarve Tasumistingimus, kasutatakse Arve dokumendi asemel alati Kreeditarve dokumenti.
   

   Viivisarve
   

   Kui Arve koostati, kasutades hooldusfunktsiooni Koosta viivisarved, kasutatakse Arve dokumendi asemel alati Viivisarve dokumenti.
   

   Projektiarve
   

   Kui Arve Projekti väljal on Projekti kood, kasutatakse Arve dokumendi asemel alati Projektiarve dokumenti.

   Kõigil neil juhtudel annab HansaWorld veateate Ei leia dokumenti, kui dokumendiga ei ole seotud vastavat dokumendimalli (punktid 4-6). Kui saad sellise veateate, kontrolli Arve tüüpi ja vaata, kas sellele dokumendile on määratud vastav dokumendimall.

Arved erinevates keeltes

1. Kujunda Üldise mooduli Dokumendimallide registris eestikeelne ja prantsuskeelne Arve mall ning anna neile nimeks vastavalt ???ARVE’ ja ‘INVFRE’. Dokumendimalli Operatsioonide menüü käsklusega Info määra dokumenditüübiks Arve (mõlemal juhul).
   

2. Mine Müügireskontrosse.
   

3. Ava põhiaknast või Fail menüüst Dokumentide register. Avanenud aknas märgi ära Arved.
   

4. Vali Operatsioonide menüüst käsklus Kirjelda dokument.
   

   

5. Esimesele reale sisesta Arve malli koodi, mida kasutad kohalike Klientide puhul (‘ARVE’). Kasuta Ctrl-Enter klahvikombinatsiooni, et valida võimalike dokumendimallide seast ja vältida sisestusvigu. Teisel real vali Keele väljale prantsuse keele kood ning dokumendimalliks vali prantsuskeelne mall ‘INVFRE’.
   

   Keele väljal võid kasutada ka fiktiivseid Keelekoode ning kasutada seda funktsiooni mingil muul otstarbel. Üheks näiteks oleks erineva kujundusega Arvete kasutamine eri tüüpi müügitehingute puhul. Selleks kujunda fiktiivne Keelekood, mida kasuta Arvele sobiva kujunduse valimisel. Sellele väljale võid sisestada ka Lähetusviisi koodi ning niimoodi kasutada erineva kujundusega Arveid vastavalt Lähetusviisidele.
   

6. Arve kirjelduse salvestamiseks klõpsa Salvesta. Nüüd saavad prantsuskeelsed Kliendid automaatselt oma Arved prantsuskeelsel mallil ‘INVFRE’ ja kohalikud Kliendid eestikeelsel mallil ‘ARVE’. Seda funktsiooni saad kasutada peaaegu kõigi HansaWorldi dokumentide puhul.

Saatelehtede väljastamine, kui ei kasutata Müügitellimusi

1. Kontrolli, kas Üldise mooduli Dokumendimallide registris on olemas dokumendimallid ‘ARVE’ ja ‘SAATELEHT’. Kujunda need vastavalt oma vajadustele. Määra dokumenditüüp Arve või Saateleht, kasutades Operatsioonide menüü käsklust Info.
   

2. Nagu eespool kirjeldatud, mine Müügireskontrosse ja vali põhiaknast Dokumendid. Nimekirjas märgi ära Arved.
   

3. Vali Operatsioonide menüüst käsklus Kirjelda dokument.
   

4. Tulbas Jrk määratakse, millises järjekorras erinevad dokumendid trükitakse. Kui soovid, et Saateleht trükitaks esimesena, sisesta esimesele reale Jrk väljale järjekorranumbriks 1 ja Dokumendimalli väljale ‘SAATELEHT’ (sisestusvigade vältimiseks kasuta Ctrl-Enter klahvikombinatsiooni). Teisele reale sisesta Jrk väljale järjekorranumbriks 2 ja Dokumendimalli väljale ‘ARVE’. Printeri väljal saad vajadusel määrata erinevate dokumentide trükkimiseks erinevad printerid.
   

5. Klõpsa Salvesta Arve kirjelduse salvestamiseks. Nüüd väljastatakse Arve trükkimisel alati kõigepealt Saateleht ja seejärel Arve. Seda funktsiooni saad kombineerida Keelekoodidega, ning rakendada saad seda pea kõigi HansaWorldi dokumentide puhul.

Periodiseerimine

Näiteks väljastad Sa Arve teeninduslepingu eest, mis kehtib ühe aasta ja maksab 120. Võimalik, et Sa ei soovi oma Müügikontot kohe 120 ulatuses krediteerida, vaid soovid seda teha aasta jooksul (lepinguperioodi jooksul) 10 ulatuses iga kuu, eriti kui lepinguperiood ulatub järgmisse arvestusaastasse.

Finantsmooduli seadistust Periodiseerimise mudelid kasutatakse selliste valemite kirjeldamiseks, mille alusel Arve summad järk-järgult Müügikonto kreeditisse kantakse. Antud näites kasutame valemit 12 igakuise kande jaoks, igaüks 8.33% (st 1/12 kogusummast):

Cash Notes in the Sales Ledger

To enter a Cash Note, follow the usual procedure for entering Invoices, with just one exception: change the Payment Terms (using the 'Paste Special' function if necessary) to refer to a Payment Term record of Type "Cash":

Click the OK check box when you are sure the Cash Note is correct. As with ordinary Invoices, you must approve Cash Notes by checking the OK check box and saving, for them to be posted to the Sales Ledger. In the resulting Nominal Ledger Transactions, the Cash Account will be debited:

If you need to register a partial payment by cash or credit card when entering an Invoice, use the 'Add Cash Line' or 'Add Credit Card Line' functions on the Row menu.

---

The Invoice register in Standard ERP:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples
  

• Controlling Prices in Invoices
  

• Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Invoices
  

• Error Messages
  

• Printing Invoices
  

• Accruals in the Sales Ledger
  

• Cash Notes in the Sales Ledger
  

• Credit Notes
  

• Operations menu
  

• Create menu
  

• Row menu

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

Kreeditarved

1. Vali põhiaknast Arved. Avaneb aken Arved: Sirvi, milles näed kõiki eelnevalt registreeritud Arveid.
   

2. Klõpsa Uus või kasuta vastavat klahvikombinatsiooni. Võid ka märkida nimekirjas Arve, mida soovid krediteerida ning klõpsata Koopia.
   

   Pane tähele, et kui krediteeritav Arve on Viivisarve või Projektist koostatud Ettemaksuarve, pead klõpsama Uus. Neid tüüpi Arveid ei saa krediteerida alusarvete kopeerimise teel.
   

3. Avaneb aken Arve: Uus. Sisesta Arve nagu tavaliselt, kuid määra Tasumistingimuseks ‘K’ (Kreeditarve). Arve esimesele reale ilmub tekst Kreedit arvele. Sisesta krediteeritava Arve number, kasutades tasumata Arvete nimekirja nägemiseks Ctrl-Enter klahvikombinatsiooni. Arve määramine on kohustuslik, kui oled seadistuses Lausendamine MR märkinud valiku Ära luba ilma numbrita kreeditarveid. Samuti peab krediteeritav Arve olema kinnitatud.
   

   Pea meeles, et eelnevalt peab olema Tasumistingimuste seadistuses kirjeldatud Tasumistingimus koodiga K ja tüübiga Kreeditarve.
   

4. Ülejäänud ridadele saad sisestada krediteeritavad Artiklid ja kogused. Kui oled seadistuses Lausendamine MR märkinud valiku Kasuta kreeditarvetel eraldi müügikontosid, kasutatakse tavaliste asemel kreedit Müügikontosid ja KM koode, mis võetakse vastava Artikliklassi Kreeditkontode kaardilt või seadistusest Lausendamine MR. Kui Kreeditarve koostati Arve kopeerimise teel, muutuvad Tasumistingimuseks ‘Kreeditarve??? sisestamisel Arvele kaasatud Artiklite Müügikontod ja KM koodid automaatselt.

5. Kinnita Kreeditarve, kui oled kindel, et kõik on õige. Nagu ka tavaliste Arvete puhul, peavad Kreeditarved olema kinnitatud, et need Müügireskontrosse kantaks ja et neist Finantskanded koostataks, kui oled vastavalt määranud Finantsmooduli Allsüsteemide seadistuses.

Arve osaline krediteerimine

Kuna enamuses programmides puudub Arve kopeerimise võimalus, võib osaline krediteerimine võtta väga palju aega. HansaWorldis on seda teha väga lihtne.

Arve osaliseks krediteerimiseks tee sellest kõigepealt koopia ja sisesta Tasumistingimuseks K (Kreeditarve). Edasi toimi järgnevalt:

1. Kustuta Arvelt kõik read, mida Sa ei soovi krediteerida. Osuta reanumbrile kogu rea aktiveerimiseks ning vajuta Backspace-klahvi klaviatuuril. Tee nii, kuni Arvel on vaid read, mida soovid krediteerida.
   

2. Kui reasiseselt on vaja muuta Artikli kogust, muuda Kogus nii, et Kreeditarvele jääks krediteeritav kogus.
   

3. Kui oled kindel Kreeditarve õigsuses, märgi jaluses Kinnita ja klõpsa Salvesta arve salvestamisek.

Originaalarvelt andmete võtmine kreeditarvele

Kui tahad seda võimalust kasutada, koosta Kreeditarve alusarve kopeerimise teel nagu eespool kirjeldatud. Kui oled Tasumistingimuseks määranud Kreeditarve, vajuta tabulaatorklahvile ning seejärel anna Operatsioonide menüüst käsklus Koosta parandusarve. Arve read kopeeritakse ning jagatakse kahte veergu, pealkirjadega Enne ja Pärast. Enne veerus on read alusarvelt, Pärast veerus aga read paranduste tegemiseks (märgitud tähega K). Tee soovitud muudatused, sisestades õiged kogused ja/või hinnad. Alltoodud näites esitati originaalarve kolme Artiklit 10101 ja kolme Artiklit 10102 kohta, kui tegelikult oleks Arvel pidanud olema kaks Artiklit 10101 ja üks Artikkel 10102. Ridadel Pärast veerus on vastavad parandused tehtud. Artikli 10111 kogus oli originaalarvel õige, nii et viimast rida selles veerus parandatud ei ole:

Esimesele reale sisesta parandatava Arve number ning kinnita, salvesta ja trüki Parandusarve välja nagu tavaliselt.

Vaikimisi on määratud, et Parandusarve ei muuda laoseise ega -väärtusi (selles suhtes on see sarnane Kreeditarvele). Lähemalt loe palun osast Kreeditarved ja ladu. Parandusarvel ei ole soovitav koguseid suurendada, kuna laoväärtused ei pruugi õigesti muutuda. Selle asemel koosta lisakoguse kohta uus Arve.

Kreeditarved ja numbriseeriad

1. Sisesta esimesele vabale reale seadistuses Numbriseeriad - Arved Kreeditarvetel kasutatav Numbriseeria.
   

   Pane tähele: kui antud seadistus on tühi, kirjelda esimesel real Numbriseeriad Arvetele ning sisesta Kreeditarvetel kasutatavad Numbriseeriad järgmisele reale.
   

2. Selle Numbriseeria esimene number sisesta Kreeditarved, (M/R) väljale Üldise mooduli seadistuses Numbriseeriad vaikimisi. Numbriseeria jõustumiseks pead tegema programmile restardi.
   

3. Kreeditarvele vastava Tasumistingimuse (Kreeditarve) määramisel antakse sellele järgmine vaba number õigest Numbriseeriast.

Kreeditarved ja ladu

1. Mõnede Kreeditarvetega kaasneb kaupade Lattu tagasi võtmine, mõnedega mitte; ning
   

2. FIFO arvutamine muutub võimatuks, kuna tagastatavate kaupade tegelikku väärtust on raske tuvastada. Näiteks kui Sa ostad kolm Artiklit hindadega 10.00, 11.00 ja 12.00, ning müüd neist kaks, oleksid nende FIFO väärtused vastavalt 10.00 ja 11.00. Kui üks neist tagastatakse, ei ole programmil millegi põhjal otsustada, kas see on 10.00 või 11.00 maksev Artikkel.

1. Kui tagastatav Artikkel väljastati Müügitellimusest koostatud Lähetusega, mine tagasi Müügitellimuse juurde ning sisesta kaart Tagastatud kaupade registrisse, kasutades Operatsioonide menüü käsklust Koosta tagastatud kaubad. Kui see on tehtud, võid kas teha uue Lähetuse asenduskaupadega või, kui asenduskaupa ei soovita, koostada uue Arve negatiivsele kogusele (sisuliselt Kreeditarve), kasutades Tellimuse Operatsioonide menüü käsklust Koosta arve. Laoseisud muudetakse Tagastatud kaupade kaardiga. Samuti muudetakse laotoimingud Finantsmoodulis, kui kasutad kuluarvestust (määratud Finantsmooduli Allsüsteemide seadistuses.
   

2. Kui Müügitellimust ei ole, väljastati tagastatav Artikkel algselt Arvega. See Arve tuleb kõigepealt krediteerida. Kui Tasumistingimuseks sisestatakse Kreeditarve, lülitatakse välja valik Muuda ladu. Seda ei tohiks uuesti sisse lülitada, kuna seega läheks laoväärtuste jälgimine Finantsmoodulis valeks: kasutatakse valet FIFO väärtust (järgmise Laoartikli väärtust, meie näites 12.00). Kinnita Kreeditarve (et muudetaks Müügireskontro ja Müügivõlgade, KM ning Müügikonto saldod Finantsmoodulis). Seejärel võta Artikkel Lattu tagasi, kasutades Laosissetulekute registrit Lao moodulis. Sellega muudetakse laoseisud korrektselt ning, kui oled teinud vastavad määratlused Allsüsteemide seadistuses, ka laoväärtused Finantsmoodulis.

Arvete tühistamine

See funktsioon on mõeldud kasutamiseks situatsioonides, kus Arvetele on numbrid ette antud (nt blankettidele trükitud) ning kui ei soovita koostada Kreeditarvet. Seda ei ole soovitatav kasutada, kui tahetakse, et Arve tühistamine mõjutaks ka Ladu. Sel juhul tuleb teha Kreeditarve ja võtta kaup lattu tagasi Laosissetulekuga või Tagastatud kauba kaardiga.

Arvet ei saa tühistada, kui see on tasutud, kui see ei ole kinnitatud või kui selle Arve kuupäev on varasem Üldise mooduli seadistuses Kuu lukustamine määratud Lukusta müügiarved kuupäevast.

Operatsioonide menüü

Kinnita

Trüki proformaarve

Kasutatav dokumendimall määratakse järgmiselt:

1. Üldise mooduli Dokumendimallide registris kujunda Proformaarvele mall ja anna sellele nimeks ‘PROF_ARVE’. Vali Operatsioonide menüüst Info ning määra dokumendi tüübiks Proformaarved. HansaWorldiga on kaasas näidisdokumendimallid, mida saad vastavalt oma vajadustele muuta.
   

2. Mine Müügireskontrosse.
   

3. Ava Fail menüüst või põhiaknast Dokumendid. Avanenud aknas märgi ära Proformaarved.
   

4. Vali Operatsioonide menüüst käsklus Kirjelda dokument.
   

5. Avanenud aknas sisesta Dokumendimalli väljale ‘PROF_ARVE’ (sisestusvigade vältimiseks kasuta Ctrl-Enter klahvikombinatsiooni).
   

6. Akna salvestamiseks klõpsa Salvesta. Edaspidi kasutatakse Dokumentide funktsiooniga või Operatsioonide menüüst printimiskäsu andmisel automaatselt määratud Dokumendimalli.

Vaata arve hetkeseisu

Operations Menu - Invoice - Customer Status

In its basic form, this report will first show the Customer Number, Name and telephone number. This information will be followed by a list of the Customer's Contact Classifications. The five most recently paid Invoices will then be listed, as will all open (unpaid) Invoices.

You can have much more information shown in the report, such as lists of recent Activities, Contract Quotations, Contracts, Quotations and Orders, and monthly sales figures for the past year. To have this extra information shown in the report, create a record for yourself in the Info in Customer Status Report setting in the CRM module. As you can create separate records in this setting for each user, you can control how much of this additional information will be shown to different users. You can effectively give each user a different report definition.

Simply creating a record for yourself in the Info in Customer Status Report setting will add the Customer's address, Warning on Sales if there is one, Credit Limit and turnover for the first period in the Reporting Periods setting to the top of the report. The remainder of the report will then follow the specification in your Info in Customer Status Report record. If you are using the Invoices Open until Due Date only option in the Credit Limit setting and a Customer has at least one overdue Invoice, their Credit Limit will be shown to be 0.00 in the report.

If the appearance of the Customer Status report is not as you expect (i.e. the Customer's address, Warning on Sales if there is one, Credit Limit and turnover are not shown, and the report only lists Invoices), the probable cause is you do not have a record in the Info in Customer Status Report setting.

As well as using the 'Customer Status' function described here, you can also produce a Customer Status report using the following methods:

• Activate 'Paste Special' from the Customer Number field in a record such as an Order or Invoice, highlight one or more Customers in the list and choose 'Customer Status' from the Operations menu;
  

• Open an Activity where the Customer field contains a Customer (not a Supplier) and choose 'Customer Status' from the Operations menu;
  

• Open the Contact record for a Customer and choose 'Customer Status' from the Operations menu;
  

• Open the 'Business Communicator' window, highlight one or more Customers in the Contact List and click the [Customer Status] button; and
  

• In the Sales Ledger, click the [Reports] button in the Navigation Centre and choose to produce the Customer Status report.

The Customer Status report has the Standard ERP Drill-down feature. You can open many records such as Contact Persons, Activities, Quotations and Invoices from the report by clicking in the appropriate places (i.e. on Contact Person names, on Activity Dates and on Quotation and Invoice Numbers). You can also click on a Person's Signature to open an Activities, Persons report for that Person. Text with the drill-down feature is shown underlined in the report. If you have a record in the Info in Customer Status Report setting, the report will also contain a [New Activity] text button that you can click to create an empty new Activity and a [Credit History] text button that will open a separate report showing the Customer's credit history. This is a chargeable Cloud Service: to use it you must have registered your database in Estonia using the Automatic Internet Enabler method, as described on the Enabler Key page. You must also have entered a Reg No 1 on the 'Company' card of the Contact record for the Customer whose credit history you are interested in.

---

The Invoice register in Standard ERP:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples
  

• Controlling Prices in Invoices
  

• Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Invoices
  

• Error Messages
  

• Printing Invoices
  

• Accruals in the Sales Ledger
  

• Cash Notes in the Sales Ledger
  

• Credit Notes
  

• Operations menu, including:
  
  • OK
    

  • Print Proforma Invoices
    

  • Invoice Status
    

  • Customer Status
    

  • Item Search
    

  • Add Environment Tax
    

  • Change to Base 1
    

  • Connect to Prepayment
    

  • Recalculate Discount
    

  • Recalculate Weight and Volume
    

  • Update Currency Price List Items
    

  • Print Cash IN-OUT
    

  • Send to Fiscal Device
    

  • Edit Instalments
    

  • Resend E-Invoice
    

  • Open NL Transaction
    

  • Manager's Discount Override
    

  • Open Tax Matrix
    

  • Request Approval
    

  • Cancel Approval Request
  
  
• Create menu
  

• Row menu

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

Operations Menu - Invoice - Item Search

Search for

Enter here the string (e.g. part of an Item Number or Name) that you are looking for. You must make an entry in this field, otherwise no search will be carried out.

Classification

Paste Special    Item Classifications setting, Sales Ledger

If you enter an Item Classification here, the search for the string that you specified in the field above will be restricted to Items belonging to that Classification.

Search In

Specify the field in which you want to search.

---

The Invoice register in Standard ERP:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples
  

• Controlling Prices in Invoices
  

• Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Invoices
  

• Error Messages
  

• Printing Invoices
  

• Accruals in the Sales Ledger
  

• Cash Notes in the Sales Ledger
  

• Credit Notes
  

• Operations menu, including:
  
  • OK
    

  • Print Proforma Invoices
    

  • Invoice Status
    

  • Customer Status
    

  • Item Search
    

  • Add Environment Tax
    

  • Change to Base 1
    

  • Connect to Prepayment
    

  • Recalculate Discount
    

  • Recalculate Weight and Volume
    

  • Update Currency Price List Items
    

  • Print Cash IN-OUT
    

  • Send to Fiscal Device
    

  • Edit Instalments
    

  • Resend E-Invoice
    

  • Open NL Transaction
    

  • Manager's Discount Override
    

  • Open Tax Matrix
    

  • Request Approval
    

  • Cancel Approval Request
  
  
• Create menu
  

• Row menu

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

Operations Menu - Invoice - Add Environment Tax

---

The Invoice register in Standard ERP:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples
  

• Controlling Prices in Invoices
  

• Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Invoices
  

• Error Messages
  

• Printing Invoices
  

• Accruals in the Sales Ledger
  

• Cash Notes in the Sales Ledger
  

• Credit Notes
  

• Operations menu, including:
  
  • OK
    

  • Print Proforma Invoices
    

  • Invoice Status
    

  • Customer Status
    

  • Item Search
    

  • Add Environment Tax
    

  • Change to Base 1
    

  • Connect to Prepayment
    

  • Recalculate Discount
    

  • Recalculate Weight and Volume
    

  • Update Currency Price List Items
    

  • Print Cash IN-OUT
    

  • Send to Fiscal Device
    

  • Edit Instalments
    

  • Resend E-Invoice
    

  • Open NL Transaction
    

  • Manager's Discount Override
    

  • Open Tax Matrix
    

  • Request Approval
    

  • Cancel Approval Request
  
  
• Create menu
  

• Row menu

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

Muuda baasvaluutaks 1

Funktsioon ei toimi, kui Arve on kinnitatud või kui Üldise mooduli Baasvaluuta seadistuses pole määratud Baasvaluutat 1.

Seo ettemaksuga

Arvuta hinnaalandus ümber

Hinnaalandusmaatrikseid kasutatakse automaatseks koguselise hinnaalanduse arvutamiseks. Sellised hinnaalandused võivad põhineda rea summal, kogusel, kaalul või mahul. Kui Hinnaalandusmaatriks käib mingi Artikliklassi, mitte üksikute Artiklite kohta, ning Arvel on rohkem kui üks Artikkel samast Klassist, tuleb hinnaalandust arvestada kõigi sama Klassi Artiklite pealt kokku. Selleks vali Operatsioonide menüüst käsklus Arvuta hinnaalandus ümber, kui Arve on valmis. Seda funktsiooni võid kasutada ka siis, kui Hinnaalandusmaatriksit ennast muudetakse enne Arve kinnitamist.

Arvuta kaal ja maht ümber

Arvuta hinnakirja artiklid ümber

See funktsioon ei toimi kinnitatud Arvete puhul.

Trüki kassaorder

Kui soovid välja trükkida suure hulga Sissetulekuordereid korraga, mine Kassa moodulisse. Ava põhiaknas või Fail menüüst Dokumendid. Avanenud aknas tee hiirega topeltklõps real Kassasissetulekud - arved. Määra Arve number (või numbrivahemik), mille kohta soovid kassaordereid trükkida ja klõpsa Käivita.

Ükskõik kas trükid ordereid ühekaupa või korraga suurel hulgal, määratakse kasutatav dokumendimall järgmiselt:

1. Üldise mooduli Dokumendimallide registris kujunda kassadokumendile mall ja anna sellele nimeks ‘KSO_ARVE’. Vali Operatsioonide menüüst Info ning määra dokumendi tüübiks KSO arved.
   

2. Mine Kassa moodulisse.
   

3. Ava Fail menüüst või põhiaknast Dokumendid. Avanenud aknas märgi ära KSO arved.
   

4. Vali Operatsioonide menüüst käsklus Kirjelda dokument.
   

5. Avanenud aknas sisesta Dokumendimalli väljale ‘KSO_ARVE’ (sisestusvigade vältimiseks kasuta Ctrl-Enter klahvikombinatsiooni).
   

6. Akna salvestamiseks klõpsa Salvesta. Edaspidi trükitakse Kassasissetulekuorderid siin määratud dokumendimallile nii Dokumentide funktsiooni kui Arve Operatsioonide menüüd kasutades.

   Operations Menu - Invoice - Send to Fiscal Device

   A fiscal printer is a device that prints receipts from point-of-sale and cash transactions, as well as recording those transactions in an internal memory. This information can later be read by tax authorities to ensure that a shop's sales have been registered and reported correctly. In countries where fiscal printers are used, they should be attached to every cash machine and till in a point-of-sale environment.
   

   When you enter an Invoice that should be printed on a Fiscal Printer, you should tick the Fiscal Invoice box on the 'Del. Terms' card. This will usually be the case if the Type of the Payment Term is "Cash". This box will be ticked by default in an Invoice if you have ticked the Fiscal Invoices Only box on the 'Terms' card of the Contact record for the Customer.
   

   When you mark as OK and save an Invoice in which you have ticked the Fiscal Invoice box, it will be sent to, printed by and recorded in the fiscal printer. If for some reason this process fails, you can repeat it by selecting this 'Send to Fiscal Device' function from the Operations menu.
   

   In Sweden, it is a legal requirement that all cash or credit card payments in shops should be made through a certified POS solution that contains a fiscal control unit (CleanCash). Each time you approve and save a Cash Note, it will be sent to and recorded in the CleanCash device. The device will send back a control code that will be stored in the Official No. field. The Cash Note will then be printed automatically. The law allows you to print a single copy of a Cash Note. To print this copy, open the Cash Note and choose 'Send to Fiscal Device' from the Operations menu. The Cash Note will again be sent to the CleanCash device (this time with type "kopia"). The device will send back a second control code, which will be saved in the Official No. 2 field. The copy of the Cash Note will then be printed, with the second control code being printed in the "Official Serial Number" field. No further printing of the Cash Note will be possible.
   

   You can use Access Groups to prevent certain users from reprinting Fiscal Invoices. To do this, deny them access to the 'Print to Fiscal Printer' Action.
   

   Please refer to your HansaWorld representative for details about which fiscal printers are supported and about configuring Standard ERP so that it will communicate with fiscal printers.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu, including:
     
     • OK
       

     • Print Proforma Invoices
       

     • Invoice Status
       

     • Customer Status
       

     • Item Search
       

     • Add Environment Tax
       

     • Change to Base 1
       

     • Connect to Prepayment
       

     • Recalculate Discount
       

     • Recalculate Weight and Volume
       

     • Update Currency Price List Items
       

     • Print Cash IN-OUT
       

     • Send to Fiscal Device
       

     • Edit Instalments
       

     • Resend E-Invoice
       

     • Open NL Transaction
       

     • Manager's Discount Override
       

     • Open Tax Matrix
       

     • Request Approval
       

     • Cancel Approval Request
     
     
   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Operations Menu - Invoice - Edit Instalments

   When you mark as OK and save an Invoice in which the Payment Term refers to a record in the Instalments setting, the relevant number of Instalments will be created automatically. This function allows you to edit those Instalments (e.g. change a value or a date). Please refer to step 7 in the example on the Instalments page for more details.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu, including:
     
     • OK
       

     • Print Proforma Invoices
       

     • Invoice Status
       

     • Customer Status
       

     • Item Search
       

     • Add Environment Tax
       

     • Change to Base 1
       

     • Connect to Prepayment
       

     • Recalculate Discount
       

     • Recalculate Weight and Volume
       

     • Update Currency Price List Items
       

     • Print Cash IN-OUT
       

     • Send to Fiscal Device
       

     • Edit Instalments
       

     • Resend E-Invoice
       

     • Open NL Transaction
       

     • Manager's Discount Override
       

     • Open Tax Matrix
       

     • Request Approval
       

     • Cancel Approval Request
     
     
   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Operations Menu - Invoice - Resend E-Invoice

   In some countries and depending on configuration, you can have Invoices sent electronically automatically when you mark them as OK and save.
   

   It is recommended that you check regularly to ensure that this process has been successful for every Invoice. You can do this using the following methods:
   

   • Open an individual Invoice and choose 'Invoice Status' from the Operations menu. The stage that the Invoice has reached in the process will be displayed towards the top of the resulting report (no status will be displayed if the Invoice has not yet been sent).
     

   • In Argentina only, open an individual Invoice and open the Link Manager. The relevant Electronic Record Status records will have been attached automatically.
     

   • Produce the Detailed version of the Electronic Invoice Status report.
     

   • Produce an Invoice Media Status report. If you choose 'E-Invoices' as the Function and select the Not Received by Recipient E-Invoices Only option, the report will only list E-Invoices that have not been received (you must choose at least one Invoice Type option as well).
   If an Invoice is shown in the Electronic Invoice Status or Invoice Media Status report as having been Rejected, you can open that Invoice from the report by drilling-down. Make any changes as necessary (typically you might need to change the Invoice Address), save and then select this 'Resend E-Invoice' function. The Invoice will be added to the Electronic Invoices Queue as a new record and will be given a new version number. You can only use the 'Resend E-Invoice' function if the Invoice was previously Rejected (i.e. if it is listed in the Electronic Record Statuses setting with a Status of "0").
   

   Note: this function should not be used in Argentina or Mexico. Instead, you should use 'Send Argentinean E-Invoice' or 'Send Mexican E-Invoice' as appropriate. These functions will be added to the Operations menu if the VAT Law in the Company Info setting is "Argentinean" or "Mexican".
   

   Sending Invoices electronically is a chargeable Cloud Service: please refer to your local HansaWorld representative for details.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu, including:
     
     • OK
       

     • Print Proforma Invoices
       

     • Invoice Status
       

     • Customer Status
       

     • Item Search
       

     • Add Environment Tax
       

     • Change to Base 1
       

     • Connect to Prepayment
       

     • Recalculate Discount
       

     • Recalculate Weight and Volume
       

     • Update Currency Price List Items
       

     • Print Cash IN-OUT
       

     • Send to Fiscal Device
       

     • Edit Instalments
       

     • Resend E-Invoice
       

     • Open NL Transaction
       

     • Manager's Discount Override
       

     • Open Tax Matrix
       

     • Request Approval
       

     • Cancel Approval Request
     
     
   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Ava finantskanne

   Kui Arve on kinnitatud ja salvestatud, koostatakse sellest Finantskanne, kui oled vastavalt määranud Finantsmooduli Allsüsteemide seadistuses. Selle käsklusega saad koostatud Kannet kohe vaadata.
   

   Funktsiooni valimisel avatakse Kanne eraldi aknas.

   Operations Menu - Invoice - Manager's Discount Override

   You can prevent users from saving an Invoice if they have entered a price (i.e. a unit price less discount) in any row that is below a specified minimum for the Item. To do this, follow these steps:
   
   1. Create a Price List (using the Price List register in the Pricing module).
      

   2. Create records in the Price register for each Item that is to have a minimum price, and specify the minimum price in the Price field in each one. Assign each Price record to the Price List from step 1.
      

   3. Open the Person records for each sales person and specify the Price List in the Minimum Price List field on the 'Sales' card.
   When a Person with a Minimum Price List tries to save an Invoice, a check will be made that the Unit Price less Discount of each Item is not less than the figure in the relevant Price record (i.e. not less than the minimum). If there is no Price record for an Item, the Base Price in the Item record will be treated as the minimum. If the Unit Price less Discount of any Item is below the minimum, it will usually not be possible to save the record.
   

   In some circumstances, you may wish to allow the saving of an Invoice with at least one row in which the Unit Price less Discount is below the minimum. In order to allow the Invoice to be saved, a manager must approve the price. A manager in this context is a Person with a Discount Password, set using the 'Change Discount Password' function on the Operations menu of the 'Persons: Browse' window.
   

   To approve the price, the manager should follow these steps:
   

   1. Click in any field in the row in which the Unit Price less Discount is less than the minimum.
      

   2. Select this 'Manager's Discount Override' function from the Operations menu. The 'Manager's Override for Discount' window will open:
      

      

   3. Enter their Signature and Discount Password (not log-in password) and click the [Save] button.
      

   4. Repeat the previous steps for each row in which the Unit Price less Discount is less than the minimum.
   This action will signify that the manager has approved the prices in the Invoice and it will now be possible to save it.
   

   You can also specify a Minimum Price List in the manager's Person record. This will have two consequences:
   

   1. The manager will not be able to use the 'Manager's Discount Override' function to approve a price that is lower than the minimum specified in their Minimum Price List; and
      

   2. After the manager has approved a price in an Invoice row, the price specified in their Minimum Price List will become the new minimum for that row.
   For example, the price of an Item is 25.00. The minimum allowed to a sales person is 20.00. The minimum allowed to a manager is 15.00. If a sales person tries to sell the Item for 19.00, they will not be able to save the Invoice. The manager will be able to use the 'Manager's Discount Override' function to approve the price of 19.00, after which it will be possible to save the Invoice. The new minimum for that Invoice row only will be set at 15.00. If a sales person tries to sell the Item for 14.00, the manager will not be able to approve it.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu, including:
     
     • OK
       

     • Print Proforma Invoices
       

     • Invoice Status
       

     • Customer Status
       

     • Item Search
       

     • Add Environment Tax
       

     • Change to Base 1
       

     • Connect to Prepayment
       

     • Recalculate Discount
       

     • Recalculate Weight and Volume
       

     • Update Currency Price List Items
       

     • Print Cash IN-OUT
       

     • Send to Fiscal Device
       

     • Edit Instalments
       

     • Resend E-Invoice
       

     • Open NL Transaction
       

     • Manager's Discount Override
       

     • Open Tax Matrix
       

     • Request Approval
       

     • Cancel Approval Request
     
     
   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Operations Menu - Invoice - Open Tax Matrix

   In some countries, Tax Templates are used instead of VAT Codes. VAT Codes should be used where each sales and purchase transaction (e.g. each row in an Invoice) is taxed at a single rate, while Tax Templates should be used where different taxes and/or several tax rates are applied to one transaction (e.g. to one row).
   

   If you need to use Tax Templates, you should first choose the Use Tax Templates for Tax Calculation option in the Transaction Settings setting in the Nominal Ledger. This option will cause a Tax Template field ("T-Cd") to appear on flip B of the matrix instead of the VAT Code field ("V-Cd").
   

   Because a particular Tax Template can include several tax rates, it can be difficult to see at a glance how the tax figure in an Invoice is calculated. Selecting this function will cause a new window to be opened, displaying the tax calculation, as follows:
   

   • If you place the insertion point in an Invoice row, the function will display the tax calculation for that row.
     

   • If you place the insertion point in a header field, the function will display the tax calculation for the Invoice as a whole. This is shown in the illustration below.

   

   Selecting this function will have no effect if you are not using Tax Templates (i.e. you have not selected the Use Tax Templates for Tax Calculation option in the Transaction Settings setting).
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu, including:
     
     • OK
       

     • Print Proforma Invoices
       

     • Invoice Status
       

     • Customer Status
       

     • Item Search
       

     • Add Environment Tax
       

     • Change to Base 1
       

     • Connect to Prepayment
       

     • Recalculate Discount
       

     • Recalculate Weight and Volume
       

     • Update Currency Price List Items
       

     • Print Cash IN-OUT
       

     • Send to Fiscal Device
       

     • Edit Instalments
       

     • Resend E-Invoice
       

     • Open NL Transaction
       

     • Manager's Discount Override
       

     • Open Tax Matrix
       

     • Request Approval
       

     • Cancel Approval Request
     
     
   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Operations Menu - Invoice - Request Approval

   If an Invoice has to pass through an approval process before you can mark it as OK (and before you can print it), use this function to begin that approval process. Please refer to the description of the Approval Status field on the 'Inv. Address' card of the Invoice window for brief details about the approval process and here for full details.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu, including:
     
     • OK
       

     • Print Proforma Invoices
       

     • Invoice Status
       

     • Customer Status
       

     • Item Search
       

     • Add Environment Tax
       

     • Change to Base 1
       

     • Connect to Prepayment
       

     • Recalculate Discount
       

     • Recalculate Weight and Volume
       

     • Update Currency Price List Items
       

     • Print Cash IN-OUT
       

     • Send to Fiscal Device
       

     • Edit Instalments
       

     • Resend E-Invoice
       

     • Open NL Transaction
       

     • Manager's Discount Override
       

     • Open Tax Matrix
       

     • Request Approval
       

     • Cancel Approval Request
     
     
   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Operations Menu - Invoice - Cancel Approval Request

   If an Invoice needs to go through an approval process before you can mark it as OK (and before you can print it) and you have started that approval process by selecting 'Request Approval' from the Operations menu, you will no longer be able to modify the Invoice. So, if you realise the Invoice contains an error, you must cancel the approval process before you can correct the error. To do this, open the Invoice and choose 'Cancel Approval Request' from the Operations menu. You will now be able to amend the Invoice and then restart the approval process by once again choosing 'Request Approval'.
   

   If you cannot cancel the approval process, the probable reasons are:
   

   • The Approval Status of the Invoice (visible on the 'Inv. Address' card) is not Pending.
     

   • You may have configured the approval process (using the Approval Rules register in the Business Alerts module) so that it does not allow cancellation.
     

   • You cannot cancel the approval process if at least one Approval Person has approved the Invoice.
   Please refer to the description of the Approval Status field on the 'Inv. Address' card of the Invoice window for brief details of the approval process and here for full details.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu, including:
     
     • OK
       

     • Print Proforma Invoices
       

     • Invoice Status
       

     • Customer Status
       

     • Item Search
       

     • Add Environment Tax
       

     • Change to Base 1
       

     • Connect to Prepayment
       

     • Recalculate Discount
       

     • Recalculate Weight and Volume
       

     • Update Currency Price List Items
       

     • Print Cash IN-OUT
       

     • Send to Fiscal Device
       

     • Edit Instalments
       

     • Resend E-Invoice
       

     • Open NL Transaction
       

     • Manager's Discount Override
       

     • Open Tax Matrix
       

     • Request Approval
       

     • Cancel Approval Request
     
     
   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Create Menu - Invoices

   

   The Create menus for Invoices are shown above. On the left is the Create menu for the 'Invoices: Browse' window. On the right is the Create menu for the 'Invoice: New' and 'Invoice: Inspect' windows.
   

   'New' and 'Duplicate' are standard functions provided on the Create menu on every window that allow you to create new records, in this case in the Invoice register. Please click the links below for details about the other functions:
   

   • Workflow Activity
     

   • Cash In
     

   • Credit Note
     

   • Credit Agreement
     

   • Contract
     

   • Correction Invoice
     

   • Debit Note
     

   • EDI Invoice
     

   • E-Mail
     

   • Instalment Receipts
     

   • VAT Correction S/L
     

   • Add Customer
     

   • Add Item
   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu
     

   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Create Menu - Invoice - Workflow Activity

   The 'Workflow Activity' function allows you to create Activities from Invoices. This can be useful if, for example, you need to schedule a call as the Due Date of an Invoice approaches, to check that it will be paid.
   

   When you select the function, the following screen appears, where you can create a new Activity:
   

   

   The new record will be opened in a window entitled 'Activity: Inspect'. This means that it has already been saved and is being opened for checking. The new Activity will contain the following information:
   
   • The Activity Type will be taken from the Activity Types, Subsystems setting in the CRM module.
     

   • The setting of the Done check box will also be taken from the Activity Types, Subsystems setting.
     

   • The Task Type will be To Do.
     

   • The Symbol will be Other.
     

   • The Start and End Dates will be the Due Date of the Invoice.
     

   • Customer details will be taken from the Invoice.
     

   • The Person will be the Salesman from the Invoice, and the Signature of the current user (if the current user is not the Salesman) will appear in the Cc field. As the Task Type will be To Do, the Activity will be placed in the Salesman's and the current user's Task Managers.
   After amendment if necessary, save the record in the Activity register by clicking the [Save] button in the Button Bar and close it using the close box. Alternatively, if you no longer require the Activity, remove it using the 'Delete' function on the Record menu. In either case, you will be returned to the Invoice window.
   

   The Invoice and the Activity will be connected to each other through the Link Manager and Workflow Manager. When reviewing the Activity, you can return to the Invoice quickly and easily using the Link Manager in the Activity, while you can open the Activity from the Invoice using the Workflow Manager.
   

   You must save an Invoice at least once before you can create an Activity from it. This is to ensure that the links mentioned in the previous paragraph can be established.
   

   You can choose to have Activities created automatically from Invoices when you save them after marking them as OK. This is controlled using the Activity Types, Subsystems setting in the CRM module. In the Generate Activities column in that setting, choose the Automatically option for Sales Invoices, and specify the Activity Type to be used:
   

   

   Please refer here for full details about the 'Activity: Inspect' window.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • E-Mail
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
     
     
   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Koosta kassasissetulek

   Mõnedes riikides tuleb sularahatehingud registreerida järjestikuste numbritega. Selle käsklusega registreeritakse sellised tehingud Kassa mooduli Sissetulekuorderite registris. Käskluse valimisel avaneb järgmine aken, milles näed uut Sissetulekuorderit:
   

   

   Uus Sissetulekuorder avatakse aknas Kassasissetulekuorder: Uus. See kaart ei ole veel salvestatud. Tee vajalikud muudatused ja salvesta kaart, klõpsates Salvesta ning sulge see sulgemisruudust. Kui Arve Tasumistingimuse väljale on määratud Tasumisviis, sisestub see ka Sissetulekuorderile. Muidu sisestub vaikimisi Tasumisviis Kassa mooduli Kassaraamatu seadistustest. Sealt võetakse ka vaikimisi Korrespondeerumisviis. Kui Kassaraamatu seadistustes ei ole neid vaikimisi valikuid määratud, pead enne Sissetulekuorderi salvestamist sisestama sellele Tasumisviisi ja Korrespondeerumisviisi. Kui Sissetulekuorderit enam vaja pole, klõpsa Jäta. Mõlemal juhul viiakse Sind tagasi Arve aknasse.
   

   Kui märgid valiku Kinnita enne kaardi salvestamist, Sissetulekuorder kinnitatakse. Kui oled seadistanud programmi nii, et Sissetulekuorderitest koostatakse Finantskanded, koostatakse vastav Kanne (määratakse Finantsmooduli Allsüsteemide seadistuses). Seda Sissetulekuorderit enam muuta ei saa. Käibemaksu kohta eraldi kannet ei tehta, isegi kui Kassaraamatu seadistustes on märgitud valik Konteeri käibemaks, kuna KM kanne on juba koostatud Arvelt.
   

   Enne Sissetulekuorderi koostamist peab Arve olema salvestatud ja kinnitatud.
   

   Sissetulekuordereid saab koostada igat tüüpi Arvetest, kuid kui soovid neid koostada vaid Sularahaarvetest, märgi Kassaraamatu seadistustes valik Kasuta koondkassaordereid. Samuti ei luba antud valik Arvele koostada mitut Sissetulekuorderit ega orderil väärtust muuta (st Arve ja Sissetulekuorderi väärtused peavad olema samad).
   

   Loe siit akna Kassasissetulekuorder: Uus ja hooldusfunktsiooni Koosta koondkassasissetulekud kohta. T Hooldusfunktsiooni saad kasutada Arvetest korraga suure hulga Sissetulekuorderite koostamiseks. Sissetulekuorderid koostatakse vaid Sularahaarvetest.
   

   Selle funktsiooni toimimine eeldab Kassa mooduli kasutamist.

   Create Menu - Invoice - Credit Note

   Use this function to create a Credit Note from an Invoice. Please refer to the Credit Notes page for details.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • E-Mail
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
     
     
   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Create Menu - Invoice - Credit Agreement

   You can use this function to create a Credit Agreement from an Invoice. Please refer to your local HansaWorld representative for more details.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • E-Mail
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
     
     
   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Koosta leping

   Selle funktsiooniga koostatakse Arvest Leping. See on mugav firmadele, kes müüvad nii tooteid kui pakuvad ka müügijärgset hooldusteenust: alati kui müüakse mingi toode, saab sellele kohe (või millalgi hiljem) ka teeninduslepingu registreerida. Kogu vajalik informatsioon (Klient, Artiklid ja seerianumbrid) kantakse automaatselt Lepingute registrisse, hoides kokku aega ja vähendades võimalust teha sisestusvigu. Et funktsioon toimiks, tuleb Arve salvestada, kuid Arve ei pea olema kinnitatud.
   

   Funktsiooni valimisel koostatakse Lepingute registrisse (Lepingute moodulis) uus kaart. See avatakse eraldi aknas pealkirjaga Leping: Vaata. Leping on koostatud ja salvestatud, kuid vajadusel saad seda muuta ning seejärel kinnitada.
   

   

   Koefitsient, Klass, Perioodi tüüp ja Arve tegemise instruktsioonid sisestuvad uue Lepingu Kuupäevade kaardile Lepingute mooduli seadistusest Kliendi lepinguseadistused vastava Kliendi kaardilt. Kui selles seadistuses ei ole vastava Kliendi kohta kaarti, võetakse need andmed sama mooduli seadistusest Lepinguseadistused.
   

   Igale Artiklile on võimalik anda vastav Lepinguartikkel, mis määratakse Artiklikaardi Retsepti kaardil. Lepinguartikli kohta peab Artiklite registris olema eraldi kaart, millel on näidatud Artikli hooldustasu. Uuele lepingule võetakse Arvelt vaid need Artiklid, millele on määratud Lepinguartiklid. Selliste Artiklite Lepinguartiklid lisatakse Lepingu Artiklite kaardile koos originaalartikli seerianumbriga (E osal). Lepingule kantakse ka Arve Kogused. Kui Arvel ei ole Artikleid, millele oleks määratud Lepinguartikkel, ei koostata sellest Arvest Lepingut.
   

   Pane tähele, et uus Leping on kinnitamata ja sellel puudub Alguskuupäev. Seega ei saa sellest kohe Arveid koostada.
   

   Lähemalt loe akna Leping: Vaata ja Lepingutele Arvete koostamise kohta Lepingute moodulit käsitlevast juhendist.

   Koosta parandusarve

   Antud funktsiooni koha loe palun osast Kreeditarved.

   Create Menu - Invoice - Debit Note

   This function is designed for use in Argentina. A Debit Note is an Invoice that a company can issue when it needs to charge a Customer for costs such as finance costs for bounced cheques and charges for freight if they should be paid by the Customer. Usually a Debit Note will be related to a previous Invoice. A company can also issue a Debit Note if the prices in the previous Invoice were lower than they should have been.
   

   Before using this function, you should first create a Payment Term in which the Type is "Manual Interest Invoice".
   

   To create a Debit Note from an Invoice, first open the Invoice in a record window and then select 'Debit Note' from the Create menu. A new Debit Note will be created and opened in a window entitled 'Invoice Inspect'. This means that it has already been saved and is being opened for checking.
   

   

   The Debit Note will be a duplicate of the original Invoice, with these exceptions:
   
   • A new row containing the phrase "Debit of Invoice" will have been inserted as the first row of the grid on the 'Items' card, pushing any existing rows down. The field to the right of this phrase will contain the Number of the original Invoice.
     

   • The Payment Term will be the first record alphabetically with the Type "Manual Interest Invoice" in the Payment Terms setting.
     

   • If you have specified in the Number Series Defaults setting in the System Module that Interest Invoices will use a different Number Series to standard Invoices, the Invoice Number will be taken from that Number Series. Otherwise it will be taken from the first valid number sequence in the Number Series - Invoices setting as normal.
   Add or remove rows from the Debit Note as appropriate. Note that if the Update Stockbox was ticked in the original Invoice, it will also be ticked in the Debit Note. Be sure to untick it if there are any Stocked Items in the Debit Note if you do not want stock to be updated.
   

   Click the OK check box when you are sure the Debit Note is correct and save it. As with ordinary Invoices, this will cause the Sales Ledger to be updated and, if so defined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Invoices setting, a Nominal Ledger Transaction to be created.
   

   As a Debit Note has a "Manual Interest Invoice" Payment Term, it will be printed using the Interest Invoice Form Template instead of the standard Invoice Form Template. Please refer to the Printing Invoices page for more details.
   

   If the function does not create a Debit Note when expected, the probable reason is that the original Invoice has not yet been marked as OK.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • E-Mail
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
     
     
   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Koosta EDI arve

   EDI (Electronic Data Interchange ehk elektrooniline andmevahetus) moodulit kasutatakse Tellimuste vastuvõtmiseks ja Arvete väljastamiseks kindlas formaadis elektroonilisel teel. Kui kasutad seda moodulit, kasuta seda funktsiooni Arve salvestamiseks EDI Arvena. Klient peab olema registreeritud EDI Kliendina (Kliendikaardi Tingimuste kaardil). Lähemalt küsi palun kohalikult HansaWorldi esindajalt.

   Create Menu - Invoice - E-Mail

   You can use this function to create a Mail containing details of the Invoice, which you can use to send the Invoice to the Customer by email.
   

   When you select the function, the following screen appears, in which you can create a new Mail:
   

   

   A new record will be opened in a window entitled 'Mail: Inspect'. This means that it has already been saved and is being opened for checking. The details in the Mail will be as follows:
   
   • The sender of the Mail will be the current user. If the current user doesn't have a Mailbox, the sender will be the From System Mailbox specified in the Mail and Conference Settings setting in the E-mail and Conferences module. If there is no From System Mailbox, no Mail will be created.
     

   • The Recipient of the Mail will be chosen as follows:
     
     1. If the Customer in the Invoice has a record in the Additional Email Recipients setting in the CRM module, the Mail will be sent to the Contact Persons listed with the Form Type "Invoice" in that record.
        

     2. If the Customer does not have a record in the Additional Email Recipients setting or its record in that setting has no Contact Persons with the Form Type "Invoice", the Mail will be sent to the Email Address of the Contact Person quoted in the Attention field in the Invoice.
        

     3. If the Contact Person quoted in the Attention field in the Invoice does not have an Email Address or there is no Contact Person in the Attention field, the Mail will be sent to the Email Address specified in the Contact record for the Customer.
        

     4. If the above points are not satisfied, no Mail will be created.
     
     
   • The Subject and Text of the Mail will be taken from the record in the Mail Texts setting in the E-mail and Conferences module in which the Form is "Invoices". If the Invoice has a Language and the Mail Text record contains a row for that Language, the Subject and Text will be determined by the fields in that row. Otherwise, they will be determined by the fields in the Mail Text header, as follows:
     
     1. The Subject in the mail will be composed from the Subject in the Mail Text record (which should have a trailing space), the text "Invoice" or "Credit Note" and the Invoice Number. For example, if the Subject in the Mail Text record is "Please find attached " (with trailing space), the Subject of the Mail will be "Please find attached Invoice XXXX" (where XXXX is the Invoice Number).
        

     2. The Text of the Mail will be built up as follows:
        
        1. The initial text will be taken from the Standard Text record quoted in the First Text field in the Mail Text record.
           

        2. Depending on the Do not put Record Details in Mail Body option in the Mail Text record, the Items in the Invoice will then be listed, followed by the Invoice totals and the Payment Term.
           

        3. The final text will be taken from the Standard Text record quoted in the Last Text field in the Mail Text record. It is recommended that the first line in this Standard Text record should be a carriage return, to ensure that the text in the mail is neatly spaced.
     
     If there is no suitable record in the Mail Texts setting, the Subject and Text will be taken from the Invoice Mail Settings setting in the Sales Ledger, in the same way as described above, The Subject in this setting should not have a trailing space. If the Invoice Mail Settings setting is empty, the Subject of the Mail will be "Invoice XXXX" or "Credit Note XXXX" (where XXXX is the Invoice Number). The Text of the Mail will be constructed as described in step ii above.
     

   • A PDF version of the Invoice will be attached to the Mail, accessible through the Document Manager. This requires you to have designed Form Templates to be used by each type of Invoice (i.e. Invoice, Credit Note, Cash Note, Interest Invoice and Project Invoice), and to have assigned those Form Templates to each Invoice Form using the 'Define Form' function. When you design the Form Templates, you may need to use Styles that will embed fonts in PDF files (this will depend on the fonts you use). You may also need to choose a code page and page setup, which you can do in the Form Template Properties. Please refer here for details about designing Form Templates, and here for a list of the fields you can include in the Form Templates used by the various Invoice forms.
     

   • The Invoice record itself will also be attached to the Mail through its Link Manager, and similarly the Mail will be attached to the Invoice. This allows you to open the Mail quickly and easily when reviewing the Invoice, or to open the Invoice from the Mail.
     

   • The status of the Invoice will change to Printed. So, if you send it by email again or print it, the word "Copy" will be printed diagonally across the page as a watermark (unless you are using the No Test Printout option in the Optional Features setting in the System module).
   You can reformat the main body of the Mail to suit your requirements, and change the recipient if necessary, perhaps to the Mailbox of a member of staff. If you are then ready to send the Mail, check the Sent box. Finally, save the Mail by clicking the [Save] button in the Button Bar. If you are using the Lock and Send E-Mails Automatically option in the Mail and Conference Settings setting in the E-mail and Conferences module and the Mail contains an external email address (i.e. one with the @ sign), it will now be sent automatically. If you are not using this option, select 'Send E-mail' from the Mail's Operations menu after you have saved the Mail. Finally, close the Mail using the close box. You will be returned to the Invoice window.
   

   If the function does not create a Mail, the probable causes are:
   

   1. The current user does not have a Mailbox.
      

   2. No suitable recipient email address was found.
      

   3. The Invoice has not been saved.
      

   4. The Approval Status of the Invoice does not allow a Mail to be created from it. If you need Invoices to pass through an approval process before you can create Mails from them, you can configure such a process using the Approval Rules register in the Business Alerts module. Please refer to the description of the Approval Status field on the 'Inv. Address' card for brief details about the approval process and here for full details.
   If you wish to use this function to send Mails to other members of staff, the intended recipients must have Mailboxes. If you need to send Mails to Customers, you must be using the External Gateway module, and you must have configured the E-Mail SMTP Server setting. Please refer here for full details about the mailing facilities in Standard ERP.
   

   If you are using the Use External Mail Software option in the Mail and Conference Settings setting, the Mail will not be created inside Standard ERP as described above. Instead, it will be created in your default mail application (e.g. Eudora, Outlook, etc).
   

   If you need to send several Invoices by email, use the 'Create Mails from Invoices' Maintenance function.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • E-Mail
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
     
     
   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Koosta osaliste maksete laekuminsed

   Seda funktsiooni kasutatakse, kui Kliendiga on kokku lepitud, et Arve tasutakse osamaksetena. Funktsiooni valimisel avaneb järgmine aken:
   

   

   Täida väljad nagu näidatud. Klõpsates Käivita, koostatakse vastav arv kinnitamata Laekumisi. Neid saad kinnitada vastavalt raha laekumisele. Arvet käsitletakse laekumata Arvena ja see jookseb aruandesse Kliendi väljavõte, tasumata arved kuni kõik Laekumised on kinnitatud.
   

   Enne funktsiooni käivitamist peab Arve olema kinnitatud.

   Koosta käibemaksuparandus

   Mõnedes riikides (nt Poola ja Ukraina) võib Arvest Finantskande koostamisel Müügi KM Konto konteeringu edasi lükata. See võib olla vajalik, kui Arve esitatakse enne kaupade kättetoimetamist. Antud funktsiooniga on seda lihtne teha.
   

   Enne funktsiooni käivitamist salvesta Arvel kõik muudatused ning kinnita Arve. Samuti peab igale Arvel kasutatud KM koodile olema määratud Müügi KM paranduse Konto KM koodi kaardi C osal.
   

   Funktsiooni käivitamisel koostatakse uus kaart seadistusse Käibemaksu parandused, (M/R). Kaart avatakse eraldi aknas ning see pole salvestatud.
   

   

   Sisesta Kande kuupäeva väljale uus KM kande kuupäev. Seejärel märgi valik Kinnita ja salvesta kaart.
   

   Finantsmoodulis kajastub kande parandus kahel viisil:
   

   1. Originaalarvest koostatud Kandel asendatakse kanne Müügi KM Kontole kandega Müügi KM paranduse Kontole.

   

   2. Käibemaksu paranduse kaardist koostatakse uus Kanne, millega tühistatakse kanne KM paranduse Kontole ja krediteeritakse Müügi KM Kontot.

   

   Eelnevaid KM paranduse kaarte saad vaadata Müügireskontro seadistuses Käibemaksu parandused (M/R), kuhu saad ka kaarte otse sisestada: uuele KM paranduse kaardile Arve numbri määramisel sisestub ülejäänud informatsioon Arve kohta automaatselt.
   

   Kinnitatud KM parandusel saad vajadusel muuta kuupäeva. Selleks ava KM paranduse kaart, vali Operatsioonide menüüst käsklus Muuda kande kuupäeva ja määra uus kuupäev.

   Create Menu - Invoice - Add Customer

   The 'Add Customer' function provides an easy way of creating a new Customer record in the Contact register while looking at an Invoice. When you select the function, the 'Contact: New' window will be opened immediately. The Customer check box will be ticked by default. Enter the new Customer's details and click [Save]. The new Customer will be saved, the window will be closed and the new Customer Number and other details will be entered in the Invoice. Please refer here for full details about the Contact register.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • E-Mail
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
     
     
   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Create Menu - Invoice - Add Item

   The 'Add Item' function provides an easy way of creating a new Item record while looking at an Invoice. When you select the function, the 'Item: New' window will be opened immediately. Enter the new Item's details and click [Save]. The new Item will be saved, the window will be closed and the new Item Number and other details will be entered in the first empty row in the Invoice. Please refer here for full details about the Item register.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • E-Mail
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
     
     
   • Row menu
   Go back to:
   
   • Home page for Sales Ledger manual
     

   • Home page for Standard ERP manual

   Create Menu - Invoice - Receipt

   This page describes the 'Receipt' function on the Create menu in the Invoice record window. If you are using iOS or Android, the 'Receipt' function is on the + menu.
   

   ---
   

   The 'Receipt' function allows you to create a Receipt from an Invoice. This Receipt will record the receiving of a payment against the Invoice from the Customer.
   

   Before you can create a Receipt from an Invoice, you must mark the Invoice as OK and save. Then select 'Receipt’ from the Create menu (Windows/macOS) or + menu (iOS/Android). The following window will appear, in which you can create a new Receipt:
   

   

   A new record will be opened in a window entitled 'Receipt: New'. This means that it has not yet been saved. The new Receipt will contain the following default values:
   
   • The Trans. Date in the header and the Pay. Date in the row will be the current date.
     

   • The Payment Mode will be the first Payment Mode listed in the Payment Modes setting.
     

   • The Receipt will contain a single row in which the Bank Amount and Received Value fields contain the full outstanding value of the Invoice. The Bank Currency will be the Currency specified in the Payment Mode Account, or Base Currency 1. The Received Currency will be the Invoice Currency.
   After amendment if necessary, save the record in the Receipt register by clicking the [Save] button (Windows/macOS) or tapping ‚àö (iOS/Android) in the Button Bar. You can then close it using the close box (Windows/macOS) or by tapping < (iOS/Android). Alternatively, if you no longer require the Receipt record, click [Cancel] or tap <. In either case, you will be returned to the Invoice window.
   

   If you want to prevent particular users from creating Receipts from Invoices using this function, assign them to an Access Group in which you have denied access to the 'Invoice to Receipt' Action.
   

   Please refer here for full details about the Receipt register.
   

   ---
   

   The Invoice register in Standard ERP:
   

   • Introduction
     

   • Entering an Invoice
     

   • Entering an Invoice - Examples
     

   • Controlling Prices in Invoices
     

   • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
     

   • Nominal Ledger Transactions from Invoices
     

   • Error Messages
     

   • Printing Invoices
     

   • Accruals in the Sales Ledger
     

   • Cash Notes in the Sales Ledger
     

   • Credit Notes
     

   • Operations menu
     

   • Create menu, including:
     
     • Workflow Activity
       

     • Cash In
       

     • Credit Note
       

     • Credit Agreement
       

     • Contract
       

     • Correction Invoice
       

     • Debit Note
       

     • EDI Invoice
       

     • Email
       

     • Instalment Receipts
       

     • VAT Correction S/L
       

     • Add Customer
       

     • Add Item
       
       Receipt
       
       
     • Row menu
     Go back to:
     
     • Home page for Sales Ledger manual
       

     • Home page for Standard ERP manual

     Row Menu - Invoice

     The matrix in the Invoice window has its own menu, which contains functions that refer to or affect an individual row in the matrix. This is sometimes known as the "Row Menu".
     

     To use the Row menu, first click in any field in the row in question (i.e. the row to which the function is to be applied), and then right-click (Windows) or Ctrl-click (Mac OS X) the row number (on the left of the row). A menu will appear, where you can select the function that you need:
     

     

     Please click the links below for details about each function on the Row menu:
     
     • Item Status
       

     • Previous Sales Prices
       

     • Add Header Line
       

     • Add Hidden Line
       

     • Add Cash Line
       

     • Add Credit Card Line
       

     • Add Subtotal
     ---
     

     The Invoice register in Standard ERP:
     

     • Introduction
       

     • Entering an Invoice
       

     • Entering an Invoice - Examples
       

     • Controlling Prices in Invoices
       

     • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
       

     • Nominal Ledger Transactions from Invoices
       

     • Error Messages
       

     • Printing Invoices
       

     • Accruals in the Sales Ledger
       

     • Cash Notes in the Sales Ledger
       

     • Credit Notes
       

     • Operations menu
       

     • Create menu
       

     • Row menu
     Go back to:
     
     • Home page for Sales Ledger manual
       

     • Home page for Standard ERP manual

     Vaata artikli hetkeseisu

     Selle käsklusega saad kohe informatsiooni Arvel oleva Artikli kohta, mille väljal kursor vilgub või mille oled valinud Ctrl-Enter valikuaknas. Eraldi aknas näidatakse Artikli kogust Laos, Tellimustel ning võimalikku lähetatavat kogust..
     

     Lähemalt loe selle funktsiooni kohta siit.

     Vaata eelmisi müügihindu

     Selle funktsiooniga väljastatakse aruanne Arvel toodud Artikli eest Kliendilt eelnevalt küsitud hindade kohta. Aseta kursor soovitud arvereale ja vali käsklus Operatsioonide menüüst. Aruandes näed iga erineva hinna kohta viimatiesitatud Arvet.

     Row Menu - Invoice - Add Header Line

     You can use the 'Add Header Line' function when you need to insert a row above the Invoice Items where you can enter some descriptive text. You can use this function at any time while entering the Invoice, as follows:
     
     • Place the insertion point anywhere in a row in the grid on the 'Items' card (or highlight the entire row by clicking on the row number). Open the Row menu by right-clicking (Windows) or ctrl-clicking (Mac OS X) the row number, and select this function. A special "Header" row will be inserted in the grid above the row containing the insertion point.
       

     • Place the insertion point in any field outside the grid on the 'Items' card and select this function. A special "Header" row will be inserted in the grid as the first row.
     In this "Header" row, you can type the descriptive text in the field to the right of the "Header" text, as has been done in row 1 in the illustration below:
     

     

     When you design the Form Template to be used when printing Invoices, you can specify that the special "Header" row will be printed in a different Style to the rows containing the Items (e.g. font, font size, etc). To do this, use the 'Row Styles' function on the Operations menu of the Form Template window.
     

     ---
     

     The Invoice register in Standard ERP:
     

     • Introduction
       

     • Entering an Invoice
       

     • Entering an Invoice - Examples
       

     • Controlling Prices in Invoices
       

     • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
       

     • Nominal Ledger Transactions from Invoices
       

     • Error Messages
       

     • Printing Invoices
       

     • Accruals in the Sales Ledger
       

     • Cash Notes in the Sales Ledger
       

     • Credit Notes
       

     • Operations menu
       

     • Create menu
       

     • Row menu, including:
       
       • Item Status
         

       • Previous Sales Prices
         

       • Add Header Line
         

       • Add Hidden Line
         

       • Add Cash Line
         

       • Add Credit Card Line
         

       • Add Subtotal
     Go back to:
     
     • Home page for Sales Ledger manual
       

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     Lisa varjatud rida

     Seda funktsiooni kasuta, kui soovid, et teatud read ei kajastuks Arve väljatrükil.
     

     Sisesta Arve nii, et read, mida soovid välja trükkida, jääksid varjatud ridadest ülespoole. Vii kursor esimesele reale, mida Sa ei soovi väljatrükil näha. Selleks ei saa olla Arve esimene rida. Vali Operatsioonide menüüst käsklus Lisa varjatud rida ja sisestatakse uus rida. Seda rida ja kõiki sellele järgnevaid ridu Arvele ei trükit.

     Row Menu - Invoice - Add Cash Line

     The 'Add Cash Line' function allows you to register a cash payment against an Invoice. This function is therefore an alternative to entering the Invoice as a Cash Note, with these advantages:
     
     • You can use the 'Add Cash Line' function when the Invoice has only been partially paid.
       

     • A cash payment registered using the 'Add Cash Line' function will appear in the Cash Receipts report (a Cash Note will not appear in that report as it is not possible to assign a Payment Mode to a Cash Note).
     To use the 'Add Cash Line' function, first enter the Invoice in the usual way, adding the Items and quantities. When the Invoice is complete, right-click (Windows) or ctrl-click (Mac OS X) the row number of any row in the matrix and select this function from the resulting Row menu. A new "Cash" line will be added to the matrix:
     

     

     By default, the "Cash" line will assume that the cash payment is for the full value of the Invoice. You can change the value of the payment if necessary.
     

     The Payment Mode in the "Cash" line will be chosen as follows:
     

     1. It will be taken from the relevant row in the Local Machine Payment Modes setting in the Point of Sales and Restaurant modules. The relevant row is the first row in the setting in which the Currency/Local Machine combination matches the Invoice and in which the Payment Type is "Cash".
        

     2. The Cash Pay. Mode in the Default Payment Modes setting will be used.
     You can enter a comment in the field to the right of the Payment Mode, as has been done in the illustration above. This comment will be printed in the "Description 1" field when you print the Invoice.
     

     When you mark the Invoice as OK and save, the value of the payment will be debited to the Account specified in the Payment Mode. If the payment was for the full value of the Invoice, the Invoice will be treated as fully paid and so will not appear in any of your debt-chasing reports. If the payment was partial, the remaining value will be debited to the Debtor Account, and the Invoice will be regarded as open to that extent.
     

     ---
     

     The Invoice register in Standard ERP:
     

     • Introduction
       

     • Entering an Invoice
       

     • Entering an Invoice - Examples
       

     • Controlling Prices in Invoices
       

     • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
       

     • Nominal Ledger Transactions from Invoices
       

     • Error Messages
       

     • Printing Invoices
       

     • Accruals in the Sales Ledger
       

     • Cash Notes in the Sales Ledger
       

     • Credit Notes
       

     • Operations menu
       

     • Create menu
       

     • Row menu, including:
       
       • Item Status
         

       • Previous Sales Prices
         

       • Add Header Line
         

       • Add Hidden Line
         

       • Add Cash Line
         

       • Add Credit Card Line
         

       • Add Subtotal
     Go back to:
     
     • Home page for Sales Ledger manual
       

     • Home page for Standard ERP manual

     Row Menu - Invoice - Add Credit Card Line

     The 'Add Credit Card Line' function allows you to register a credit card payment against an Invoice. This function is therefore an alternative to entering the Invoice as a Cash Note, with these advantages:
     
     • You can use the 'Add Credit Card Line' function when the Invoice has only been partially paid.
       

     • A credit card payment registered using the 'Add Credit Card Line' function will appear in the Cash Receipts report (a Cash Note will not appear in that report as it is not possible to assign a Payment Mode to a Cash Note).
     To use the 'Add Credit Card Line' function, first enter the Invoice in the usual way, adding the Items and quantities. When the Invoice is complete, right-click (Windows) or ctrl-click (Mac OS X) the row number of any row in the matrix and select this function from the resulting Row menu. A new "CC" line will be added to the matrix:
     

     

     By default, the "CC" line will assume that the cash payment is for the full value of the Invoice. You can change the value of the payment if necessary.
     

     The Payment Mode in the "CC" line will be chosen as follows:
     

     1. It will be taken from the relevant row in the Local Machine Payment Modes setting in the Point of Sales and Restaurant modules. The relevant row is the first row in the setting in which the Currency/Local Machine combination matches the Invoice and in which the Payment Type is "Credit Card".
        

     2. The Cred. Card Pay. Mode in the Default Payment Modes setting will be used.
     You can enter a comment in the field to the right of the Payment Mode, as has been done in the illustration above. This comment will be printed in the "Description 1" field when you print the Invoice.
     

     When you mark the Invoice as OK and save, the value of the payment will be debited to the Account specified in the Payment Mode. If the payment was for the full value of the Invoice, the Invoice will be treated as fully paid and so will not appear in any of your debt-chasing reports. If the payment was partial, the remaining value will be debited to the Debtor Account, and the Invoice will be regarded as open to that extent.
     

     Note that this function only registers the credit card payment against the Invoice. It does not process the payment with your credit card processing partner or your bank. To do this, use this function to add the credit card line, save the Invoice but do not mark it as OK and then use the 'Credit Card Payment' function on the Operations menu.
     

     ---
     

     The Invoice register in Standard ERP:
     

     • Introduction
       

     • Entering an Invoice
       

     • Entering an Invoice - Examples
       

     • Controlling Prices in Invoices
       

     • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
       

     • Nominal Ledger Transactions from Invoices
       

     • Error Messages
       

     • Printing Invoices
       

     • Accruals in the Sales Ledger
       

     • Cash Notes in the Sales Ledger
       

     • Credit Notes
       

     • Operations menu
       

     • Create menu
       

     • Row menu, including:
       
       • Item Status
         

       • Previous Sales Prices
         

       • Add Header Line
         

       • Add Hidden Line
         

       • Add Cash Line
         

       • Add Credit Card Line
         

       • Add Subtotal
     Go back to:
     
     • Home page for Sales Ledger manual
       

     • Home page for Standard ERP manual

     Row Menu - Invoice - Add Subtotal

     The 'Add Subtotal' function allows you to add rows displaying subtotals to an Invoice.
     

     First, place the insertion point anywhere in a row in the grid on the 'Items' card (or highlight the entire row by clicking on the row number). Then, open the Row menu by right-clicking (Windows) or ctrl-clicking (Mac OS X) the row number and select this function. A special "Subtotal" row will be inserted in the grid above the row containing the insertion point (row 8 in the illustration below). A subtotal will be placed in the Sum field in this new row, the sum of the previous rows. In the field to the left of the Sum you can type some explanatory text, which will be shown on the Invoice when it is printed. If the Invoice already has a "Subtotal" row, only the Items below that row will be included in the new subtotal.
     

     

     When you design the Form Template to be used when printing Invoice, you can specify that the special "Subtotal" row will be printed in a different Style to the rows containing the Items (e.g. font, font size, etc). To do this, use the 'Row Styles' function on the Operations menu of the Form Template window.
     

     ---
     

     The Invoice register in Standard ERP:
     

     • Introduction
       

     • Entering an Invoice
       

     • Entering an Invoice - Examples
       

     • Controlling Prices in Invoices
       

     • Inspecting Invoices, Marking as OK and Posting to the Nominal Ledger
       

     • Nominal Ledger Transactions from Invoices
       

     • Error Messages
       

     • Printing Invoices
       

     • Accruals in the Sales Ledger
       

     • Cash Notes in the Sales Ledger
       

     • Credit Notes
       

     • Operations menu
       

     • Create menu
       

     • Row menu, including:
       
       • Item Status
         

       • Previous Sales Prices
         

       • Add Header Line
         

       • Add Hidden Line
         

       • Add Cash Line
         

       • Add Credit Card Line
         

       • Add Subtotal
     Go back to:
     
     • Home page for Sales Ledger manual
       

     • Home page for Standard ERP manual