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This text refers to program version 2025-04-03  

Entering an Item - Texts Card

This page describes the fields on the 'Texts' card of the Item record. Please follow the links below for descriptions of the other cards:
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You can use the table on the 'Texts' card of the Item record if you need to enter various translations of the name of the Item (i.e. of the text entered into the Description field in the header). Specify a Language in the first column using 'Paste Special' if necessary, and the appropriate translation in the second column. When you include the Item in Quotations, Orders or Invoices, the appropriate translation for the Language of the Quotation, Order, Invoice or POS Invoice will be brought in on screen and will also be printed on forms. There is no need to enter a row for your home Language.

You can also use this table to enter extended comments about the Item, such as a detailed specification. These detailed comments will also be brought in to Quotations, Orders and Invoices. To do this, again enter the appropriate Language (or leave the Language column blank for comments in your home Language) and enter the text, taking up as many rows as necessary. If you want to enter a translation of the Item Name and a comment or specification in the same Language, enter the translation first, as shown in the illustration.

An example Invoice made out to a Swedish Customer is illustrated below. The translation of the Item Name and an extra comment have been brought in from the 'Texts' card of the Item illustrated above. If there is no comment in the relevant Language on the 'Texts' card of the Item (in this example, if the Item has no Swedish translation or comment), any comment in that Language on the 'Texts' card of the Item Group to which the Item belongs would be brought in instead.

When printing a Quotation, Order, Invoice, POS Invoice or Bar Tab, the Description in a row will be printed by the "Description 1" row field. If you have changed the default Description in a row, the "Description 1" row field will print the changed text. In the case of the Invoice, POS Invoice and Bar Tab only, you can specify a Language when adding the "Description 1" field to the Form Template. If you do, the field will not print the Description from a row but instead it will print the relevant translation from the Item record. If there is no row on the 'Texts' card in the Item record for the specified Language, it will print the relevant translation from the Item Group to which the Item belongs. If the 'Texts' card in the Item Group also does not have a row for the specified Language, it will not print anything.

If you are using iOS or Android, tap the 'Items' tab at the top of the Item window to go to the 'Texts' card. Add a row by tapping the + button below the matrix. To remove a row, long tap on the row number on the left of the row and select 'Delete Row' from the resulting menu. To insert a row, long tap on the row number where the insertion is to be made and select 'Insert Row' from the resulting menu.

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The Item register in Standard ERP:

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