Before you send an Invoice to a Customer, you should check and approve it, to ensure that the Customer is charged for the correct things. Approving an Invoice causes it to be inserted into your Sales Ledger.

When you approve and save an Invoice, a transaction will be created and automatically transferred to the Nominal Ledger. This transaction will be assigned a journal number that is the same as the Invoice Number.

The Sales Ledger is organised so that incoming payments can only be registered against approved Invoices. There are two ways to approve an Invoice:

With the Invoice on screen, click the OK check box and then [Save].
Select an Invoice by clicking on it in the 'Invoices: Browse' window, and select 'OK' on the Operations menu. By holding down the Shift key you can highlight a batch of Invoices to approve at a single stroke using this method.

!	After approving an Invoice, you will no longer be able to change it.

Previous Next Top Entire Chapter in Printable Form

HansaManuals

!

After approving an Invoice, you will no longer be able to change it.