HansaWorld FirstOffice Start   >> Settings   >> Price Lists and Prices  

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This text refers to program version 4.3  

Prices

You can have several different Prices for each Item. Enter each Price as a separate record in the Prices setting, one record for each Price for each Item. You should do this after you have defined your Items and Price Lists.

You should ensure that there is a single, unique, Price record for each Item/Price List combination, making the use of Price Lists in Invoices extremely fast. FirstOffice will prevent you entering a Price record for an Item/Price List combination if one already exists by displaying the error message "Already Registered".

To enter a new Price record, open the Prices setting by double-clicking 'Prices' in the 'Settings' list, and then click [New]. Enter the Item Number of an existing Item, using 'Paste Special' if necessary to select from a list of Items, and press Return. The Item Name from the Item register is shown in the Comment field. Enter the required Price, specify a Price List, again using 'Paste Special', and click [Save].

When you create an Invoice in the name of a particular Customer, the Price List specified for that Customer will determine the Prices used. Prices from the appropriate Price List will be offered as a default whenever the Customer receives an Invoice.

If you specify a Sales Account in a Price record, that Account will be used in Invoices where pricing is determined by that Price (i.e. by the unique Price record for the Item/Price List combination). This Account will be used instead of any Account specified for the Item and in the Account Usage S/L setting.

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