Entering a Customer or Supplier - Account Card
Comment
This field can be used to record any additional information about the Customer. Comments entered here will be shown in some Sales Ledger reports featuring this Customer.
Bank
Enter the name of the company's bank or building society here.
Bank Account
Enter the company's main bank account number here. If the company is a Supplier, this bank account number will be transferred to any Purchase Invoices and Payments entered in the Supplier's name.
Creditor A/C
Paste Special Accounts setting
If you are using a particular Creditor Account for a certain Supplier, enter its Account number here.
If you leave this field empty the Creditor Account will be taken from the Supplier Category (if appropriate) or from the Creditor Account in the Account Usage P/L setting.
Cost A/C
Paste Special Accounts setting
When entering Purchase Invoices in the name of this Supplier, you can determine that a particular Purchase Account is offered as a default in each Purchase Invoice row. This can be particularly useful in the case of specialist Suppliers or Suppliers of services such as electricity or telephone services, whose Purchase Invoices are usually debited to the same Account.
If you want to set a default Cost Account (i.e. Purchase Account) for this Supplier, enter its Account Number here.
VAT Zone
Used as default in Sales and Purchase Invoices
Select a Zone for this company. This will be used in Sales and Purchase Invoices to control VAT calculation and accounting and the choice of Sales Account. Separate default sales VAT Codes and Sales Accounts can be assigned to each Zone in the Account Usage S/L setting. Separate default purchase VAT Codes can be assigned to each Zone in the Account Usage P/L setting.
For Customers in the "Within EU" Zone, it is important that their VAT Number is recorded on the 'Contact' card.
When Sales Invoices are raised for Customers in the "Inside EU" and "Outside EU" Zones, VAT will not be charged, irrespective of the VAT Code. If you want to charge VAT to such Customers, place them in the Inside EU (Post VAT)" and "Outside EU (Post VAT)" Zones.
Similarly, on the Purchase Side, VAT will not be calculated on Purchase Invoices received from Suppliers in the "Outside EU" Zone. If the Supplier is in the "Inside EU" Zone, VAT from Purchase Invoices will be debited to the Input Account from the VAT Code and credited to the Output Account from the VAT Code. If you want VAT to be calculated and debited to the Input Account from the VAT Code in the normal way, place your Suppliers in the Inside EU (Post VAT)" and "Outside EU (Post VAT)" Zones.
