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This text refers to program version 2026-06-25  

Nominal Ledger Transactions from Stock Depreciation records

An example Nominal Ledger Transaction created from the above Stock Depreciation record is shown below. This Transaction will be generated automatically when you mark a Stock Depreciation record as OK and save, if you have so determined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Stock Depreciations setting.

The Debit Account(s) in the Nominal Transaction will be the Account specified in the Cost Account field in the header of the Stock Depreciation record. By default, this will be the Stock Loss Account from the Account Usage Stock setting. If you have entered a Cost Account in a particular row, that will be used instead of the Account entered for the Stock Depreciation overall.

The Credit Account(s) in the Nominal Transaction will be determined as follows:

  1. The Credit Account will be the Stock Account of the Location.

  2. If this is blank, or you have not specified a Location, and if you are using the Use Item Groups for Cost Accounts option in the Cost Accounting setting, the Stock Account for the Item Group to which the Item belongs will be credited.

  3. If this is blank, the Item does not belong to an Item Group or you are not using the Use Item Groups for Cost Accounts option, the Stock Account in the Account Usage Stock setting will be credited.
Any Tags/Objects specified in the header and on flip A will be assigned to all debit postings to the Cost Account(s) (Stock Loss Account). If you are using the Tag/Object on Stock Account option in the Cost Accounting setting, these Tags/Objects will be assigned to the credit postings to the Stock Account as well. Tags/Objects specified in the Location record will always be assigned to the credit postings to the Stock Account. If you have not specified Tags/Objects for your Locations and you are not using the Tag/Object on Stock Account option, no Tags/Objects will be assigned to postings to the Stock Account unless you have selected the Populate Missing Tags/Objects option in the Account Usage Stock setting, in which case Tags/Objects specified in the header of the Stock Depreciation but not the row Tags/Objects will be assigned to these postings.

The value of the postings will be calculated using the Cost Model specified in the relevant Item or Item Group record(s). If that Cost Model is Default, the Primary Cost Model specified in the Cost Accounting setting will be used.

If a Stock Depreciation record contains several Items that use the same Cost and/or Stock Account and the same Tags/Objects, the resulting Nominal Ledger Transaction can contain separate double-sided postings for each Item, or a single accumulated posting. If you would like to use the first method, select the Separate Transaction rows per Item option in the Cost Accounting setting.

Note that Plain and Service Items will not be included in the resulting Nominal Ledger Transaction, unless you are using the Cost Accounting for Plain and Service Items option in the Cost Accounting setting. If you enter a Stocked Item in a Stock Depreciation record with a quantity greater than you have in stock, you will not be able to save the Stock Depreciation after marking it as OK if you are using the Do Not Allow Over Delivery option in the Stock Settings setting.

Once the Transaction has been generated, you can look at it straight away using the 'Open NL Transaction' function on the Operations menu (Windows/macOS) or Tools menu (iOS/Android) (subject to access rights set in the Access Groups setting in the System module).

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The Stock Depreciation register in Standard ERP:

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