Cost Accounting Transactions from Goods Receipts
This page describes the Nominal Ledger postings that will be generated automatically from each Goods Receipt.
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Providing you have followed the steps described on the Switching Cost Accounting On page (in particular, steps 1 and 6), a Nominal Ledger Transaction will be created each time you mark a Goods Receipt as OK and save. This Transaction will update the Nominal Ledger stock valuation with the value of the Goods Receipt. The values posted will be taken directly from the Goods Receipt record (i.e. the values will not be calculated using a Cost Model).
The Purchase Accruals Account(s) credited in such a Transaction will be taken from the Purch A/C field on flip E in each Goods Receipt row. This Purch A/C will have been chosen as follows:
- If you created the Goods Receipt from a Purchase Order and if you are using the Transfer Account to Goods Receipt option in the Purchase Order Settings setting, this Account will have been copied from the Purch A/C field on flip B of the relevant Purchase Order row. The Purch. A/C in a Purchase Order row will itself have been chosen as described in steps 2-5 below.
If you created the Goods Receipt using the 'Stocktaking Comparison' Maintenance function, the default Account will depend on the Type of the Location. If the Type is "Other", it will be the Stock Gain Account from the Account Usage Stock setting. If the Type is "Production", if the Item belongs to an Item Group and if you are using the Use Item Groups for Cost Accounts option in the Cost Accounting setting, it will be the Usage Variance Account in the Item Group. Otherwise, it will again be the Stock Gain Account from the Account Usage Stock setting.
In all other cases (i.e. when you enter a Goods Receipt directly to the Goods Receipt register or you create a Goods Receipt from a Purchase Order without using the Transfer Account to Goods Receipt option), the Purchase Accruals Account will be chosen using steps 2-5 below.
- If you have specified a Purchase Accruals Account for the Location in the Location Accounts setting in the Stock module, that Purchase Accruals Account will be used. The Location is the one specified on flip B of the Goods Receipt row or, if blank, on the 'Terms' card of the Goods Receipt.
- If you are using the Use Item Groups for Cost Accounts option in the Cost Accounting setting, the Purchase Accruals Account for the Item Group to which the Item belongs will be credited.
- In all other cases except the one covered by step 5 below, the Purchase Accruals Account on the 'Purchase Cost' card of the Account Usage Stock setting will be credited.
- If the Goods Receipt includes any Items that you have purchased on Consignment (i.e. if the Goods Receipt includes any rows in which the Type on flip E is "Consignment"), steps 2-4 above will not be used, and instead the Consignment Purch. Accruals Account in the Account Usage Stock setting will be credited.
In all cases, the appropriate Purchase Accruals Account for the Zone of the Supplier will be used.
The Stock Account(s) debited in such a Transaction will be determined as follows:
- The Stock Account from flip E of the Goods Receipt will be used. This will be given a default value chosen using steps 2-4 below.
- The Stock Account for the specified Location will be debited.
- If this is blank, or if you have not specified a Location, and if you are using the Use Item Groups for Cost Accounts option in the Cost Accounting setting, the Stock Account for the Item Group to which the Item belongs will be debited.
- If this is blank, the Item does not belong to an Item Group or you are not using the Use Item Groups for Cost Accounts option, the Stock Account in the Account Usage Stock setting will be debited.
Other incoming stock transactions (i.e.
Stock Movements,
Productions and
Returned Goods records) will also debit a Stock Account chosen largely as described in steps 2-4 above (the exception being that Productions will debit the Production Components Stock A/C specified in the
Account Usage Stock setting instead of the Stock Account in step 4).
Tags/Objects for the Location will be assigned to all postings to the Stock Account. If you need the Tags/Objects specified in the header of Goods Receipts to be assigned to these postings, select the Supplier Tag/Object on Stock A/C option in the Account Usage P/L setting. If you need the Tags/Objects specified in the rows of Goods Receipts to be assigned to these postings, select the Tag/Object on Stock Account option in the Cost Accounting setting. If you have not specified Tags/Objects for your Locations and you are not using the Supplier Tag/Object on Stock A/C and Tag/Object on Stock Account options, no Tags/Objects will be assigned to postings to the Stock Account unless you have selected the Populate Missing Tags/Objects option in the Account Usage Stock setting, in which case Tags/Objects specified in the header of an incoming stock transaction but not the row Tags/Objects will be assigned to these postings.
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Cost Accounting in Standard ERP:
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