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HansaWorld FirstOffice Start   >> Transaction Registers   >> Transactions  

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This text refers to program version 4.3  

Introduction

In a company, all accounting events are entered as Transactions. Depending on the nature of the Transaction, this can be done directly to the Transaction register or remotely from the other transaction registers (sometimes described as 'Sub Systems').

Typically, Transactions representing Sales and Purchase Invoices, Receipts and Payments will be generated remotely from the Sub System registers. Other types of transactions will be entered directly to the Transaction register: these might include bank transfers, overhead costs, salaries etc.

Before you start entering Transactions, you must ensure that you have defined the current financial (accounting) year, using the Fiscal Years setting.

To open the Transaction register, click [Transactions] in the Master Control panel or use the Ctrl-5 (Windows and Linux) or ⌘-5 (Macintosh) keyboard shortcuts.

The 'Transactions: Browse' window is opened, showing a list of Transactions already entered.

Transactions that have been entered directly to the Transaction register are shown with their Transaction Numbers preceded by the financial year: the Transactions numbered 2004.1 to 2004.4 in the illustration are examples of this. The characters representing the financial year are taken from the Fiscal Years setting. Transactions that have been created from a Sub System register are shown with their Transaction Numbers preceded by a code depending on their nature. In their case, the Transaction Numbers themselves are determined in the Sub System in which they were created. For example, Transactions generated from Sales Invoices have a Transaction Number that is the same as their Invoice Number, and are shown in the browse window with a prefix of S/INV.

In the Text column you can see the short explanatory text that was entered for each Transaction. For those Transactions created from Sub Systems, the Text column usually shows details of the Customer or Supplier involved.

As in other lists you can change the sort by clicking on the column headings. The current sort column is shown with its heading coloured blue. You can also scroll the list using the scroll bars. Finally, you can search for a record by entering a keyword in the field in the top right-hand corner. FirstOffice will search for the first record matching the keyword in the same column as the selected sorting order.

There are four things you can do with your Transactions:

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