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Crediting Purchase Invoices - Invalidating Purchase Invoices

In some circumstances it can be appropriate to invalidate a Purchase Invoice using the 'Invalidate' command on the Record menu. This function will remove the Invoice from your Accounts Payable; any associated General Ledger Transaction will be removed as well. An invalidated Invoice is easily distinguished because all fields have red lines drawn through them. These red lines are also shown in the 'Purchase Invoices: Browse' window.

You cannot invalidate a Purchase Invoice if it has been paid or credited (in part or in full) or if it has not been approved.

In multi-user systems, you can use Access Groups to control who can invalidate Invoices. To do this, deny access to the 'Invalidating Purchase Invoices' or the 'Invalidating Purchase and Sales Invoices' Actions.

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In this chapter:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Example
  

• Inspecting and Approving Purchase Invoices
  

• General Ledger Transactions from Purchase Invoices
  

• Cash Notes
  

• Crediting Purchase Invoices, including:
  
  • Purchase Credit Notes and Cash Notes
    

  • Invalidating Purchase Invoices
  
  
• Operations menu

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