Record Menu - History
This function allows you to view the change history of a particular record.
To use this function, you must first instruct HansaWorld Enterprise to store the change histories of records. To do this, follow these steps:
- Select 'Technics' using the [Module] button in the Master Control panel. In multi-user systems, you can do this on the server machine or on a client. In both cases, no other user should be logged in.
If you are working on the server machine, to gain access to the Master Control panel, select 'Quit, Remove Autoserver' from the File menu and restart HansaWorld Enterprise.
If 'Technics' is not available in the list that opens when you click the [Module] button, this will probably be because you have not granted yourself access to the Server module in the Configuration setting (single-user) or to the Technics module in the Access Groups setting (multi-user).
- Click the [Settings] button in the Master Control panel, or use the Ctrl-S/⌘-S keyboard shortcut. In the 'Settings' list, double-click 'Logging Control'.
- The 'Logging Control: Inspect' window opens:
- In the Register column, use 'Paste Special' to select the registers for which histories are to be kept. No history will be kept for registers not listed in the grid. Note that maintaining record histories will cause the size of the database to grow quickly.
- In the Type column, use 'Paste Special' to select an option, as follows:
- No Logging
- No change history will be kept.
- Log User and Time
- Whenever a record in the register is created or modified, the history will show the date and time this happened and the initials of the Person responsible.
- Keep Original Record
- Again, the history will show the date and time each record was created or modified and the initials of the Person responsible. In addition, every modification of each record will be recorded.
- Click the [Save] button in the Button Bar to save the Logging Control setting.
- Quit and restart HansaWorld Enterprise.
Once you have followed these steps, to view the change history of a record, first open that record in a record window. Then, select 'History' from the Record menu. A list of the dates and times of modifications to the record appears: you can print this list by clicking the Printer icon. If you are using the 'Keep Original Record' option, click a date in the report to open the version of the record as it was on that date, before the modification. For example, if a record was created on May 1st and modified on May 2nd, 3rd and 4th, click on May 3rd in the report to see the record as it was immediately before the May 3rd modification.
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