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This text refers to program version 5.1  

Introduction to the Returned Goods to Supplier Register

Use this register when you need to return goods that you have received to the Supplier. A record in the Returned Goods to Supplier register is always connected with a Purchase Order, and it can be either a full Return or a part Return. You cannot use the Returned Goods to Supplier register if you do not have the Purchase Orders module: use the Stock Depreciation register to remove Items from stock in this situation.

The difficulty with the returning of goods to their Suppliers is to establish the actual value of the goods being returned. When you remove Items from stock using Deliveries or the Stock Depreciation register, the cost of those Items will be calculated using your usual Cost Model. When you use the Returned Goods to Supplier register, you have the choice of using your usual Cost Model or you can use the actual cost of the Item, as recorded in the original Goods Receipt. Make this choice using the Original Cost on Returned Goods to Supplier option in the Cost Accounting setting.

When you approve and save the Return, the stock levels of the Items used will be amended accordingly as will the Nominal Ledger stock valuation (if you have chosen in the Sub Systems setting in the Nominal Ledger and in the Number Series - Returned Goods to Supplier setting to have such Transactions created). You can then raise another Goods Receipt (if you receive a replacement) or a Credit Note (if you have already received a Purchase Invoice and no replacement is required) from the Purchase Order screen. You can also raise a Credit Note from the Returned Goods to Supplier screen, providing that only one Invoice has been created from the Purchase Order, and providing you are not using the Consolidate Items to Supplier Cost Account option in the Purchase Invoice Settings setting in the Purchase Ledger. If more than one Invoice has been created from the Purchase Order, you must issue the Credit Note using the 'Create Credit Note' function from the original Purchase Invoice, or return to the Purchase Order to create a Purchase Invoice for a negative quantity.

To view Returns already entered, ensure you are in the Stock module and click the [Ret. Goods to Supplier] button in the Master Control panel. The 'Returned Goods to Supplier: Browse' window is opened. Returns are normally shown in number order. For each is shown a Return Number, an indication of whether the Return has been approved in the OK column, Date and Comment. As in all browse windows, you can re-sort the list and search for particular records.

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