Introduction to the Simulation Register
Hansa offers you the possibility of entering simulated transactions in the Nominal Ledger. These transactions are similar to standard Transactions, with the difference that they may be removed and altered. Most reports in the Nominal Ledger allow you to include or exclude simulated transactions. This allows you to try different alternatives in the business e.g. to test the outcome of different depreciation calculations on the result of the company.
All simulated transactions are stored in the Simulation register. Except where described below, you enter records into this register in the same way as for normal Transactions. Hansa's special functions for corrections are not available, since all simulated transactions may be removed and altered freely.
Simulations can be converted into Transactions using the
'Transactions' function on the Operations menu of the 'Simulations: Browse' window and using the
'Generate N/L Accrual Transactions' Maintenance function. Despite its name, this will create Transactions from all Simulations, not just those representing Accruals. The Transaction Dates of the new Nominal Ledger Transactions will be the same as the dates in the rows of the Simulations from which they were created. If there are Simulation rows with different dates, a separate Transaction will be created for each date. Otherwise a single Transaction will be created for each Simulation. If there are rows without dates, the date will be taken from the header of the Simulation record.
The Status field on flip B can be used to exclude Simulation rows from the resulting Transaction. This field can hold one of five values, selected using 'Paste Special':
- Active
- The row will be included in a new Transaction when it is created from the Simulation.
- Simulation rows of this Status are shown in Nominal Ledger reports when the option to include Simulations is used.
- Transferred
- A Transaction including this Simulation row has already been created. Both the Operations menu function and the 'Generate N/L Accrual Transactions' Maintenance function will set the Status to "Transferred" automatically.
- The row will not be included in a new Transaction if one is created from the Simulation. If you want to include it in another Transaction, change the Status back to "Active", taking care that a balancing Transaction will result.
- Simulation rows of this Status are not shown in Nominal Ledger reports when the option to include Simulations is used.
- Invalid
- If the Simulation is obsolete, change the Status of its rows to "Invalid". No Transactions will be created from such rows. If not all the Simulation rows are marked as "Invalid", take care that a balancing Transaction will result from the remaining rows.
- Simulation rows of this Status are not shown in Nominal Ledger reports when the option to include Simulations is used.
- Year End Stage 1, Year End Stage 2
- These are very similar to "Active", with the exception that Simulation rows of each Status can explicitly be included or excluded in the Analytical Balance and Nominal Ledger reports. They are included in all other reports when the option to include Simulations is used.
