Entering a Contract - Del Terms Card
- Del Terms
- Paste Special
Delivery Terms setting, Sales Orders module
- Default taken from Customer (Sales Del. Terms)
- Specify the Delivery Terms for this Contract here. You will tend to use this field for international Customers: examples might be Cost, Insurance, Freight or Free On Board.
- For each Delivery Term record you can specify an appropriate description in different Languages: the Language for the Contract (on the 'Del Terms' card) will therefore determine the translation to be printed on any documentation produced from the Contract.
- Del Mode
- Paste Special
Delivery Modes setting, Sales Orders module
- Default taken from Customer (Sales Del. Mode)
- Enter the mode of shipping used for this Contract. Examples might be Post or Courier, or might specify the name of the courier that you will use to supply the goods on the Contract.
- For each Delivery Mode record you can specify an appropriate description in different Languages: the Language for the Contract (on the 'Del Terms' card) will therefore determine the translation to be printed on any documentation produced from the Contract.
- Price List
- Paste Special
Price List register, Pricing module
- Default taken from Customer or Customer Category
- Specify here the Price List that will determine the prices used on this Contract. Ensure you have chosen the correct Price List before adding rows to the Contract: if you change the Price List, any prices already in the Contract will not be recalculated retrospectively.
- When you add a row to the Contract and specify an Item, Hansa searches either in the Price register or in the Quantity Dependent Prices setting for the single record representing the Item/Price List combination and brings in the Unit Price from there. If the Price List is a Discount Price List, Hansa will search in the Price register. Otherwise, it will search in the Quantity Dependent Prices setting. If no appropriate Price or Quantity Dependent Price record is found, the Unit Price will be brought in from the Item record.
- If the Price List specified is one that is Inclusive of VAT, the Unit Prices and Sums of each Contract row will include VAT.
- Language
- Paste Special
Languages setting, System module
- Default taken from Customer
- The Language used for this Contract. This determines the text to be transferred from different registers and settings, for example the Item Name, text for Payment Terms, Delivery Terms and Delivery Mode, the selection of document forms etc. Leave the field blank to use the base Language.
- You can also use the Language to determine the Form that will be used when you print the Contract, and the printer that will be used to print it. This can include sending the document to a fax machine, if your hardware can support this feature. Do this in the 'Define Document' window for the Contract document, as described here. You can change the Language before printing the Contract, to ensure it is printed on the correct printer or fax machine.
- Object
- Paste Special
Object register, Nominal Ledger/System module
- Default taken from Customer
- You can assign up to 20 Objects, separated by commas, to a Contract and all transactions generated from it. You might define separate Objects to represent different departments, cost centres or product types. This provides a flexible method of analysis that can be used in Nominal Ledger reports.
- In any Nominal Ledger Transactions generated from Invoices eventually raised from this Contract, any Objects specified here will be assigned to the debit posting to the Debtor Account, the credit posting to the Sales Account and, if cost accounting is being used, the debit posting to the Cost Account.
- Sorting
- This is a duplicate of the Sort Key field on the 'Inv' card.
- Comment
- Default taken from
Customer
- Record here any comment about this Contract. Comments in the Order Comment field of the Customer record will be entered here as a default.
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Introduction to the Contract Register
