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Printing Asset Details and History

There are two ways to print a document containing the details of an Asset.
  1. While entering or inspecting an Asset, click the Printer icon in the Button Bar or select 'Print' from the File menu. If you want to print to screen, click the Preview icon.

  2. Click the [Documents] button in the Master Control panel or select 'Documents' from the File menu. Double-click 'Asset put in use' in the 'Documents' list window. Enter the Asset Number (or a range of numbers) to be printed and press [Run].
Whichever method is used, the Form used is determined as follows:
  1. Using the Form register in the System module, design the asset form and name it "PUTINUSE". Use the 'Properties' function on the Operations menu to assign a Document Type of "F/A Put in use". A sample "PUTINUSE" is supplied with Hansa: this can be modified to suit your requirements.

  2. Select the Assets module using the Modules menu.

  3. Click the [Documents] button in the Master Control panel or select 'Documents' from the File menu. The 'Documents' list window is opened: highlight 'Asset put in use'.

  4. Select 'Define Document' from the Operations menu.

  5. In the subsequent window, enter "PUTINUSE" in the Form field of the first line (you can use 'Paste Special' to ensure the spelling is correct).

  6. Click [Save] to save the Asset Form definition. From now on, the form that you have designed will be used, from the 'Documents' function and from the Printer icon.
For details about some of the fields you can include in your Asset document, please refer to the description of the Asset Transaction register here. This register allows you to include the full depreciation history of an Asset in an Asset document.