Search HansaManuals.com HansaManuals Home >> Standard ERP >> Job Costing >> Project Register Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.5 Entering a Project - Down Payments Card This page describes the fields on the 'Down Payments' card of the Project record. Please follow the links below for descriptions of the other cards:
If you are using iOS or Android, tap the 'Items' tab at the top of the Project window to go to the 'Down Payments' card. Broadly speaking, you can use the following two methods when issuing Invoices for Projects:
If you will need to issue Down Payment Invoices for a Project, use the 'Down Payments' card in the Project record to schedule those Down Payment Invoices and to specify their value. To issue a single Invoice for the full Project amount or for a deposit, enter the amount in the first line of the grid on the 'Down Payments' card, together with the earliest date on which the Invoice can be issued. If the Project will be invoiced in instalments, enter each instalment to the grid with appropriate amounts and dates as shown in the illustration below. Then, select 'Down Payment Invoice' from the Create menu (Windows/macOS) or + menu (iOS/Android) to create a Down Payment Invoice in the Invoice register. This Invoice will not be marked as OK. Alternatively, if you want to create Down Payment Invoices for several Projects at once, use the 'Create Project Invoices' Maintenance function and choose the Down Payment Invoices option. If you are intending to raise a single Invoice for the full Project amount or will be using an instalment scheme, it is recommended that you select the Do Not Invoice option on the 'Invoicing' card of the Project. This will prevent unwanted Project Invoices being created from Project Transactions. If you are using the 'Down Payments' card to issue an initial deposit Invoice, do not select the Do Not Invoice option, so that future Project Invoices for time, materials and purchases can be issued when necessary.
Crediting a Down Payment InvoiceIf you need to issue a Credit Note against a Down Payment Invoice, you must do so by opening the original Down Payment Invoice and selecting 'Credit Note' from the Create menu (Windows/macOS) or + menu (iOS/Android). This method will ensure that the credited Down Payment will not be deducted from the next Project Invoice and that the Downpay Invoiceable and Downpay Invoiced figures in the Project Invoicing report will be updated. You can change the value in the Credit Note if the credit is partial.If you create the Credit Note using another method (e.g. creating a new Invoice and entering a Payment Term whose Type is "Credit Note"), the credited Down Payment will still be deducted from the next Project Invoice and the Downpay Invoiceable and Downpay Invoiced figures in the Project Invoicing report will not be updated. After crediting a Down Payment Invoice, the relevant row on the 'Down Payments' card of the Project will be re-opened (this will not be visible on screen), and the uncredited value of that row will be included in the Downpay Invoiceable figure in the Project Invoicing report. The row will therefore be included in the next Down Payment Invoice that you create from the Project. If you do not want the row to be included in the next Down Payment Invoice, add a new row with a negative amount. For example, if the original Down Payment value was 100.00 and you create and mark as OK a Down Payment Invoice, the Project Invoicing report will show 100.00 as the Downpay Invoiced figure and 0.00 as the Downpay Invoiceable figure. If you then create a Credit Note for 65.00, the Project Invoicing report will show 35.00 as the Downpay Invoiced figure and 65.00 as the Downpay Invoiceable figure. 65.00 will be invoiced again in the next Down Payment Invoice. If you do not want 65.00 to be invoiced again, add a second row to the 'Down Payments' card of the Project with -65.00 in the Sum/Retn % field. If you credit a Down Payment Invoice whose value has already been deducted from a Project Invoice, the credited value will be added to the next Project Invoice. If you need to cancel a Down Payment Invoice whose value has already been deducted from a Project Invoice, it is recommended that you credit it rather than invalidate it. --- The Project register in Standard ERP:
|