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This text refers to program version 8.4  

Error Messages

Whenever you save an Expense record, a number of checks will be carried out, in order to help reduce errors. If an Expense record fails any of these tests, an error message will appear. For example, you cannot save an Expense record if any of the following apply:

1. The Person field is empty or contains a Signature that doesn't exist in the Person register.
   

2. An Account has not been specified on the 'Accounts' card in the relevant Person record (this check will only be carried out when saving an Expense record that has been marked as OK).
   

3. The A/C field in any row in which you have entered an Amount Incl. VAT is empty or contains an Account Number that doesn't exist in the Account register.
   

4. The V-Cd field in any row contains a VAT Code that doesn't exist in the VAT Codes setting.
   

5. The Tags/Objects field in any row contains an Object Code that doesn't exist in the Object register.
   

6. If you are using Number Series, the No. does not belong to a number sequence that is valid for the Transaction Date.
   

7. Depending on the options you are using, the Document No. may be checked to ensure you haven't already used it with the same Supplier, in another Expense record or in a Purchase Invoice.

While the Expense record is on screen, you can correct the error. For example, you will usually correct points 3, 4 and 5 by specifying valid Account(s), VAT Code(s) or Tag(s)/Object(s) in the Expense record but, subject to access rights, you can also do so by adding the missing Account(s) or Tag(s)/Object(s) to the relevant register or by changing the settings accordingly.

The program cannot post to non-existent Accounts, to prevent accounting errors.

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The Expense register in Standard ERP:

• Introduction
  

• Entering an Expense record
  

• Inspecting Expense records, Marking as OK and Posting to the Nominal Ledger
  

• Expenses in Currency
  

• Error Messages
  

• Invalidating Expenses
  

• Registering Expenses Using Purchase Invoices
  

• Operations menu
  

• Create menu

Go back to:

• Home page for Expenses module manual
  

• Home page for Standard ERP manual

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