Printing Quotations
There are two ways to print a Quotation.
- While entering or inspecting a Quotation, click the Printer icon in the Button Bar (Windows/Mac OS X) or select 'Print' from the File menu (all platforms). If you want to print to screen, click the Preview icon (Windows/Mac OS X only).
- If you need to print several Quotations at once, first ensure you are in the Quotations module. Then, if you are using Windows or Mac OS X, click the [Forms] button in the Navigation Centre and double-click 'Quotations' in the 'Forms' list window. If you are using iOS or Android, tap the [Routines] button in the Navigation Centre and then tap [Forms]. Tap 'Quotations' in the 'Forms' list window. Enter the Quotation Number (or a range of numbers) to be printed and press the [Run] button.
When you print a Quotation using either of the methods described above, it will be printed using a Form Template. The Form Template contains the graphic layout design of the printed output i.e. it determines where on the page each piece of information will be placed. Therefore, before you can begin printing Quotations, you should design a Form Template (step 1 below), and then specify that the particular Form Template will be used when printing Quotations (steps 2-7). You can only follow this process using Windows or Mac OS X, not iOS or Android.
- Design the Quotation Form Template using the Form Template register in the System module. Use the 'Properties' function on the Operations menu to name the Form Template (in this description, we have used the name "QUOTATION") and to assign it a Form Type of "Quotation". You might want to design different Form Templates for use with different Languages. A full list of the fields you can include in the Form Template design can be found here.
A file containing samples of each Form Template including a sample "QUOTATION" is supplied with Standard ERP: if you want to use these samples as templates for your own designs, import the "UKForms.txt" file as described on the Importing Set-up Data page.
- Having designed the Quotation Form Template, you should now specify that it should be used when printing Quotations. Select the Quotations module using the [Switch Module] button in the Navigation Centre or the Ctrl-0 (zero) (Windows) or ⌘-0 (Mac OS X) keyboard shortcuts.
- Click the [Forms] button in the Navigation Centre or use the Ctrl-D/⌘-D key combination. The ' Forms' list window will be opened: highlight 'Quotations'.
- Select 'Define Form' from the Operations menu.
- In the subsequent 'Form Definition' window, enter "QUOTATION" in the Form Template field in the first row (you can use 'Paste Special' to ensure the spelling is correct).
- Click [Save] to save the Quotation Form Template definition. From now on, the Quotation Form Template that you have designed will be used whenever you print a Quotation.
If you need Quotations to pass through an approval process before you can print them, you can configure such a process using the Approval Rules register in the Business Alerts module. Please refer to the description of the Approval Status field on the
'Inv. Address' card of the Quotation window for brief details about the approval process and
here for full details.
---
The Quotation register in Standard ERP:
Go back to:
