Introduction to Documents in the Production Module
The 'Documents' function permits the printing in batches of particular documents or Forms. It is selected using the 'Documents' item on the File menu or by clicking the [Documents] button in the Master Control panel.
On selecting the function, the window illustrated below appears, listing the single document which can be printed from the Production module.
To print a document, follow this procedure:
- Highlight the single item in the list.
- Using the Operations menu, determine the print destination of the document. The default is to print to the chosen printer. Other options available are the Print Queue or Fax (if your hardware can support this feature).
- Double-click the document name or press the Enter key. A specification window will then appear, where you can determine the information that is to be included in the printed documents (e.g. which Production Orders are to be printed). This specification window is described in detail here.
- Click [Run] to print the documents.
- Close the 'Documents' window using the close box.
To determine which Form is printed, follow this procedure (when Hansa is supplied, a sample Form will be printed):
- Design a Form (or change the sample Form supplied to reflect your own requirements) using the Form register in the System module. This process is fully described here.
- Change to the Production module and open the 'Documents' list window using the 'Documents' item on the File menu or by clicking the [Documents] button in the Master Control panel.
- Highlight the item in the list and select 'Define Document' from the Operations menu. The subsequent window is used to assign a Form (or more than one Form) to the document and is fully described here. For example, different Forms can be used determined perhaps by the Number Series of the Production record.
- The 'Define Document' function only needs to be used once. After this has been done, Form selection will be automatic.
The selection process for the document is described
here. Leave all the fields in the specification window blank if documents for all the records in the database are to be printed. If it is necessary to restrict the number of documents printed, use the fields as described.
It is often possible to report on a selection range, such as a range of Production Numbers. To do this, enter the lowest and highest values of the range, separated by a colon. For example, to report on Suppliers 001 to 010, enter "001:010" in the Supplier field. Depending on the field, the sort used might be alpha or numeric. In the case of an alpha sort, a range of 1:2 would also include 100, 10109, etc.
