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Contracts

Use this document to print a Contract or a range of Contracts.

You can also print an individual Contract by opening the record and clicking the Printer icon (Windows/Mac OS X) or selecting 'Print' from the File menu (all platforms). To print a Contract to screen, click the Preview icon (Windows/Mac OS X only).

Contracts
Range Reporting    Numeric
Enter a Contract Number to print a single Contract, or a range of Contract Numbers, separating the first and last number with a colon (:). You must specify a Contract Number or range of Numbers: if you leave this field empty, no forms will be printed.
You can use the fields listed below when you design the Form Template to be used by the Contract form. If you do not want to print the decimal places in numeric fields, choose the Cut Decimals option in the record in the Values in Text setting for the Language specified in the Company Info setting.

For brevity, the term "VAT" has been used in the descriptions: it should be read as including other sales taxes (e.g. sales tax calculated using Tax Templates if you are using the Use Tax Templates for Tax Calculation option in the Transaction Settings setting in Nominal Ledger).

Field in Form TemplatePrints (from Contract)
Header Fields (these print once per Contract)
AddressName (if you are using the Organisation name option in the Form Settings setting) and Invoice To Address. This information will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.)
Address 2First line of the Invoice To Address
Address 3Second line of the Invoice To Address
Address 4Third line of the Invoice To Address
Address 5Fourth line of the Invoice To Address
Address 6Fifth line of the Invoice To Address
Comment 2 Comment
Contract Class Comment from the Contract Classes setting
Contract DateDate of Contract
Contract Date (Hijri) Date of Contract (Hijri calendar)
CurrencyCurrency or, if blank, Base Currency 1
Customer Fax Number Fax from the Contact record for the Customer
Customer NameName
Customer NumberCustomer
Customer VAT Reg. Number VAT Reg. No. from the Contact record for the Customer
DepartmentDepartment
Delivery Mode Del. Mode
Delivery Mode TextThe correct translation for the Language of the Contract of the Delivery Mode Comment from the Delivery Modes setting, or the Delivery Mode Comment itself.
Delivery TermDel. Terms
Delivery Term TextThe correct translation for the Language of the Contract of the Delivery Term Comment from the Delivery Terms setting, or the Delivery Term Comment itself.
End DateEnd Date
End Date (Hijri) End Date (Hijri calendar)
Freight Freight
Interest RateInterest Rate from the Interest setting
Invoice DaysDays
Invoice PeriodPrints the phrase "days in advance" or "days after", depending on the Invoice Type in the Contract (Before Period or After Period)
Latest Invoice dayLast Inv. Date
Our Reference Our Ref
NumberNo.
Payment TermsThe correct translation for the Language of the Contract of the Payment Term Text from the Payment Terms setting, or the Payment Term Text itself
Period length Length
Period typePrints the word "Days" or "Month", depending on the Period Type in the Contract
Positive/Negative in text Prints the phrase "Amount positive" (if the TOTAL is positive) or "Amount negative" (if the TOTAL is negative)
Rate Exchange Rate, expressed as a ratio
Rate for Base Currency Base Currency Rate, expressed as a ratio
Salesman NameName from the Salesman's Global User or Person record
Shipment AddressDelivery Address. This information will be printed on separate lines, so you should specify a Line Height for this field
Shipment Address 2 Delivery Address or, if the first line of the Delivery Address is blank, the Name and Invoice Address. This information will be printed on separate lines, so you should specify a Line Height for this field
Start Date (startdatum) Start Date
Start Date (startdatum) (hijri) Start Date (Hijri calendar)
Subtotal excluding Freight Subtotal - Freight
Subtotal in Base Currency 1Subtotal, converted to Base Currency 1
Subtotal in Base Currency 2Subtotal, converted to Base Currency 2
SumSubtotal
Sum, excluding FreightSubtotal - Freight
Sum, excluding VATFreight
Sum, VATSubtotal - Freight
Sum VAT-base incl. zero rateSubtotal - Freight (if prices in the Invoice exclude VAT) or TOTAL - VAT - Freight (otherwise)
To Pay TOTAL
To Pay excluding Freight Subtotal - Freight + VAT
To Pay in Base Currency 1 TOTAL, converted to Base Currency 1
To Pay in Base Currency 1 with FactorTOTAL * Factor, converted to Base Currency 1
To Pay in Base Currency 2 TOTAL, converted to Base Currency 2
To Pay in Base Currency 2 with FactorTOTAL * Factor, converted to Base Currency 2
To Pay in TextPrints the TOTAL as a phrase. The phrase will be constructed using the relevant record in the Values in Text setting for the Language of the Contract or, if that is blank, the Language in the current user's Person record or in the Company Info setting
VATVAT
VAT in Base Currency 1 VAT, converted to Base Currency 1
VAT in Base Currency 2 VAT, converted to Base Currency 2
Your (customers) ReferenceAttn.
Row Fields (these print once per row, so remember to specify a Line Height and to set the Format to "Matrix")
Description 1 Description
Discount%
Due DateInvoice After
Invoice No. Invoice No.
Item CodeItem
Item Code 2Item
Item GroupGroup from the Item record
Item Type Item Type
Price FactorPrice Factor
QuantityQty
Row SumSum
UnitIf the Item has a Unit, the correct translation for the Language of the Contract of the Comment from the Units setting, or the Unit Code
Unit PriceUnit Price
VAT CodeV-Cd

Please refer here for details of the standard fields that you can also include in the Form Template.

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Forms in the Contracts module:

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