A Cash Note is a Purchase Invoice that is immediately to be treated as being paid. It differs from a normal Invoice in that it does not affect your Creditor Account or appear in any of your credit-management reports: instead, a credit posting for the Invoice value will be made directly to your Cash Account.

To enter a Cash Note, follow the usual procedure for entering Invoices, with just one exception: change the Payment Terms (using the 'Paste Special' function if necessary) to refer to a Payment Term record of Type "Cash":

If appropriate, you can register a "Cash" Payment Term in the Contact records for Suppliers that you always pay immediately (in the Purch. Pay. Terms field), so you don't have to make this change every time.

Click the OK check box when you are sure the Cash Note is correct. As with ordinary Invoices, saving the Cash Note now will cause it to be posted to the Purchase and Nominal Ledgers. In the resulting Nominal Ledger Transaction, the Cash Account will be credited:

The Invoice Status report for the Cash Note (obtained using the 'Invoice Status' function on the Operations menu) shows that it has been treated as paid immediately and therefore that nothing is outstanding:

Please refer here for details about crediting Cash Notes.

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