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This text refers to program version 7.1  

Withholding Taxes in the Purchase Ledger - Supplier Withholdings

Having configured your Withholding Tax regime or regimes as described here, you can now assign a Tax regime or regimes to each Supplier. To do this, use the Supplier Withholdings setting, in which you should enter separate records for each Supplier. If you do not enter a record for a particular Supplier, Withholding Tax will not be calculated in Payments when you pay Purchase Invoices from that Supplier.

To work with the Supplier Withholdings setting, first move into the Purchase Ledger using the [Module] button in the Master Control panel. Then click the [Settings] button, also in the Master Control panel, or use the Ctrl-S/⌘-S keyboard shortcut. Double-click 'Supplier Withholdings' in the list. The 'Supplier Withholdings: Browse' window will be opened, showing all Supplier Withholding records previously entered. Double-click a record in the list to edit it, or add a new record by clicking the [New] button in the Button Bar. When the record is complete, save it by clicking the [Save] button in the Button Bar or by clicking the close box and choosing to save changes. To close it without saving changes, click the close box.

In Argentina, Supplier Withholding specifications will be updated periodically (usually annually) by the tax authorities. You can import these specifications to the Supplier Withholdings setting using the 'Regional Perceptions & Withholdings (Argentina)' Import function in the Sales and Purchase Ledgers.

Supplier
Paste Special    Suppliers in Contact register
Specify the Supplier for whom you need to calculate Withholding Taxes. After entering the Supplier Number or using the 'Paste Special' function and pressing Return, the Supplier's name will be entered into the Name field below.

Name
The Supplier's Name will be brought in when you enter the Supplier Number.

Closed
You can mark a Supplier Withholding record as Closed when it is no longer to be used.

Start Date, End Date
Paste Special    Choose date
Use these fields to specify the period of validity of the Supplier Withholding record.

You must enter a Start Date before you can save the record, but you don't need to enter an End Date.
Use the matrix to list the different Withholding Tax regimes that are applicable to the Supplier.

If you will have Withholding Taxes calculated automatically in Purchase Invoices, you only need use the first row of the matrix. The calculation will refer to the Withholding Tax regime specified in that first row and calculate Tax using the Calculation Formula specified in that regime.

If you will calculate Withholding Taxes in Payments, you can use more than one row. This allows different Withholding Tax regimes to be used, depending on the Account in the Purchase Invoice being paid.

When you enter a Payment and calculate Withholding Taxes, the calculation will first check the Withholding Tax regimes listed for the Supplier. In the example illustrated above, these are T1 and T2. The calculation will then check the Purchase Invoice being paid to see if any of the Apply Accounts specified for T1 and T2 are used in the Purchase Invoice. If so, it will calculate Withholding Tax on the relevant Purchase Invoice rows.

In the example illustrated above, Tax T1 will apply when Accounts 200:585 are used in a Purchase Invoice (Accounts 200:585) are the Apply Accounts in Withholding Tax T1), and Tax T2 will apply when Accounts 811:822 are used in a Purchase Invoice. In this example, Taxes T1 and T2 have the same Calculation Formula and will post to the same Account, but in both cases in the Supplier Withholding record, a special Tax percentage has been entered for Supplier 515.

Region
Paste Special    Regions setting, Sales Ledger
This field is only used when calculating Withholding Tax in Payments. If you specify a Region here and the No Region Perceptions box is ticked in the Contact record for the Supplier, then Withholding Tax will not be calculated.

Withh. Tax
Paste Special    Withholding Taxes setting, Purchase Ledger
Specify the Withholding Tax regime that is to be applied to the Supplier's Purchase Invoices.

Tax %
Use this field if you need to calculate Withholding Tax using a different percentage to the one specified in the Calculation Formula attached to the Withholding Tax regime. All other rules (e.g. Non Tax. Base, Min. Withh. Amount) will still apply.

This field is only used when calculating Withholding Tax in Payments.

Disc %
If the Supplier has a discount percentage approved by the tax authorities, you should enter that percentage in this field.

Tax Code
This field is used in Argentina, where a Tax Code will usually consist of a Tax Code (usually three characters), a dash or stroke separator and an Article or Additional Code (again, usually three characters). This Tax Code will be included in files created by the 'P/L Withholding and Perceptions (Argentina)' Export function in the Purchase Ledger.

Calculate Tax
Paste Special    Choice of possible entries
Use this field to specify whether Withholding Tax should be calculated for the Supplier. The default option is "Calculate". Choose "Don't Calculate" if Tax is not to be calculated (for example, a Supplier may have been granted an exemption by the tax authorities).

Comment
If you enter a tax description here, it will be copied to the Comment field in each Withholding Certificate. Usually you would enter a Comment here if you have entered a percentage in the Tax % field above.
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