Language:


Individual Reports - Nominal Ledger

The Nominal Ledger report is included in the following Standard products:
  • Standard Accounts (Nominal Ledger module)

  • Standard Nominal Ledger
---

The Nominal Ledger report is a list of the Transaction rows entered during the report period (i.e. it is a list of the amounts posted to each Account in that period).

When printed to screen, the Nominal Ledger report has the Drill-down feature common to many reports in Standard products. Click on any Transaction Number to open an individual Transaction record.

Double-clicking 'Nominal Ledger' in the 'Reports' list (in the Nominal Ledger module if you are using Standard Accounts) opens the following window:

Period
Paste Special    Reporting Periods setting
Specify a report period, in the format "1/1/11:31/12/11". If you are using four-digit years as in the illustration, the leading digits will be inserted automatically. If your report period is a single day, just enter the date once and this will be converted to a period format automatically. The first row of the Reporting Periods setting is the default value.

Accounts
Paste Special    Account register
Range Reporting    Alpha
Limit the report to a single or range of Accounts.

Only with Text
Enter a search string in this field to list Transaction rows with certain Descriptions. Thus, assuming you have used the default entries in the Description field of each Transaction row, you can enter an Account Name here to report on all postings to that Account. Note that you do not have to enter the complete text string: "Sales" finds "Sales Type 1", "Sales Type 2", etc.

Used Accounts Only
Check this box to exclude Accounts that were not used during the report period. Accounts not used but with a balance brought forward will be shown.

With Corrections
Check this box if you want all corrections in the Transactions to be shown.

Subtotal VAT Codes
Check this box if you want the total debit and credit amounts for each VAT Code to be shown at the bottom of the report.

List Transaction Nos
With this box checked, the Transaction Numbers of all Transactions that fall within the reporting period, together with debit and credit totals, will be listed at the bottom of the report.

Long Lines
Three options are available for dealing with long descriptions.

If you use a landscape Page Setup and/or reduce the page magnification, the space available for long descriptions (i.e. the width of the description column) is increased.
Don't Break
The full length of the description is printed on one line. If it interferes with figures in the next column, these are moved to the next line.

Break
The full length of the description is printed, spread over several lines if necessary.

Cut
The final characters of the description are not printed, so that it fits onto one line in the allocated column.
The following additional fields and options are included in Standard Nominal Ledger:
VAT Code
Paste Special    VAT Codes setting
Enter a VAT Code to list Transaction rows with a particular VAT Code.

Balances only
Use this option if you only need to show a balance for each Account, instead of having every Transaction row listed.
Click [Run] to print the Nominal Ledger report as you have specified it.

---

In this chapter:

Go back to home pages for: