External Mail - in a Single-User Installation
If you have a single-user installation of Hansa, it is unlikely that you will want to use the internal mail facility. However, you may still wish to send and receive external mail (e-mail). If so, follow these steps to configure Hansa:
- In the Configuration setting in the System module, ensure you have set the number of Named Users or Concurrent Users (whichever is appropriate for your installation) to one. If you are using the Concurrent User option, you should also set the number of Extra Mailboxes to one if you want to use Hansa's mail facilities.
Checking the E-Mail and Conferences box on the 'CRM' card will give you access to the E-Mail and Conferences module, which you will use to configure Hansa to send and receive external mail. Do not grant yourself access to External E-Mail on the 'CRM' card.
- Make sure the Person register in the System module contains a single record for yourself.
- Use the [Select Module] button in the Master Control panel to enter the E-mail and Conferences module. Following the instructions on the Mailboxes page, create a single Mailbox for yourself.
- Following the instructions on the External Mail - Incoming External Mail page, enter an E-Mail POP3 Server record to represent your POP3 account. Then, follow the instructions on the same page to enter E-Mail Alias records to link your POP3 account to your Mailbox.
- Move on to the Outgoing External Mail page and follow the instructions to configure the E-Mail SMTP Server record with the address of the server to which your outgoing mail should be sent.
- Finally, refer to the Encoding page to configure the DB Encoding and Default Mail Encoding fields in the Company Info setting in the System module.
- You will now be able to send and receive e-mail.
