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This text refers to program version 4.0  

Creating a New Database (Single-user) - Changing and Adding Companies

If you want to change the company identifier that appears in the title bar of each window, and/or you need more than one Company, you can do this now. Click [Companies], the first button in the 'Registers' section of the Master Control panel:

The 'Companies: Inspect' window is opened:

The Company Name in the second column will appear in the 'Select Company' window, where you will choose the Company you want to work with when you log in to Hansa. The Short Code is the identifier that appears in the title bar of each window. If either of these are not suitable, change them now.

To create more Companies, click in the Code field in the first blank row and enter information as described on the Creating a New Company page. Remember, this should only be done for parts of your business which are completely separate accounting entities to the first Company entered.

If you are creating a new Company, the "Default.txt" text file must be present in the same folder as the Hansa application. Hansa will use this file to import some basic settings to the new Company.

It is advisable to enter as many Companies as you need now, so that you only need apply for a database key once. You will be able to enter all set up information such as a Chart of Accounts to one Company and then to export those settings to the other Companies (or to transfer them by dragging and dropping). Remember that each Company will maintain completely separate accounts, so there is no need to create separate Companies for departments that are part of the same accounting whole.

When the entry is complete, click the [Save] button in the top right-hand corner of the Company screen.

For security reasons, Hansa will shut down after any changes or additions have been made in the Company register. Restart the program to continue working.

For each Company added, you should now repeat the process described on this page, entering the correct company name and address, and on this page, ensuring that access has been granted to the correct modules. To change Companies, select 'Companies' from the File menu and choose another Company in the list that appears. This work should be completed before applying for a database key.

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