Entering a Purchase Order - Date Card
- Trans. Date
- Paste Special
Current Date
- The date the Purchase Order is to be issued. Hansa enters the current date as a default.
- Plan. Del.
- Paste Special
Current Date
- Specify here the date on which you need to receive the goods into stock. The format of this field is determined by the Planned Delivery setting. Available options are free text, date, week number or year-week (4 characters).
- A separate Planned Delivery Date can also be specified for any of the Order rows (on flip D).
- Pur. Ref.
- This field can be used if you need to identify the Purchase Order by any means other than the Purchase Order Number. The Reference is shown in the 'Purchase Orders: Browse' window, allowing you to search for a Purchase Order with a particular Reference.
- Payment Terms
- Paste Special
Payment Terms setting, Sales/Purchase Ledger
- Default taken from Supplier
- Payment Terms entered here will be transferred to any Purchase Invoices raised from the Order. In addition to simply ensuring the correct Payment Terms appear on Purchase Orders (in the Language of the Supplier if necessary), using the correct Payment Terms will result in Hansa looking after the implications of an early settlement discount, if appropriate.
- Attn.
- Default taken from
Supplier
- Record here your contact at the Supplier company.
- Our Ref
- Use this field if you need to identify the Purchase Order by means other than the Purchase Order Number. A default will be taken from the Our Ref field on the 'Ser Nos' card of the Person record of the current user. References entered will appear on any printed Purchase Orders.
- Objects
- Paste Special
Object register, System module
- Default taken from Supplier
- Up to 20 Objects, separated by commas, can be assigned to this Order and all transactions generated from it. You might define separate Objects to represent different departments, cost centres or product types. This provides a flexible method of analysis that can be used in Nominal Ledger reports.
- In any Nominal Ledger Transactions generated from Purchase Invoices raised from this Order, any Objects specified here will be assigned to the debit posting to the Purchase Account(s) and, if the Objects on Creditor Account option in the Account Usage P/L setting is being used, to the credit posting to the Creditor Account.
- Similarly, in any Nominal Ledger Transactions generated from Goods Receipts raised from this Order, any Objects specified here will be assigned to the debit posting.
