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Nominal Ledger Transactions from Returned Goods to Supplier transactions

When you approve and save a Returned Goods to Supplier record, a Nominal Ledger Transaction will be generated automatically if you have so determined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Returned Goods to Supplier setting.

The Stock Account credited by such Transactions is determined as follows:

  1. The Stock Account for the specified Location will be credited.

  2. If this is blank or if you have not specified a Location, and if you are using the Use Item Groups for Cost Accounts option in the Cost Accounting setting, the Stock Account for the Item Group to which the Item belongs will be credited.

  3. In all other cases, the Stock Account in the Account Usage Stock setting will be credited.
The Purchase Accruals Account debited by such Transactions will depend on how the Returned Goods to Supplier record was created. If it was created from a Good Receipt, it will be determined as follows:
  1. If you are not using the Ret. Goods to Supplier A/C from Goods Receipt option in the Account Usage Stock setting, it will be the Ret. Goods to Suppliers Account in the same setting.

  2. If you are using the Ret. Goods to Supplier A/C from Goods Receipt option, it will be the Purchase Accruals Account from flip E of the relevant Goods Receipt row.

  3. If this is blank, you are using the Use Item Groups for Cost Accounts option in the Cost Accounting setting and the Item belongs to an Item Group, it will be the Purchase Accruals Account in the Item Group record. The appropriate Account for the Zone of the Supplier will be used.

  4. If you are not using the Use Item Groups for Cost Accounts option, the Item Group does not have a Purchase Accruals Account and/or the Item does not belongs to an Item Group, it will be the Purchase Accruals Account from the Account Usage Stock setting. The appropriate Account for the Zone of the Supplier will be used.
If the Returned Goods to Supplier record was created from a Purchase Order, the Purchase Accruals Account will be determined as follows:

  • If you are not using the Ret. Goods to Supplier A/C from Goods Receipt option in the Account Usage Stock setting, the Ret. Goods to Suppliers Account in the same setting will be debited.

  • If you are using the Ret. Goods to Supplier A/C from Goods Receipt option and you are also using the Use Item Groups for Cost Accounts option in the Cost Accounting setting, the Purchase Accruals Account for the Item Group to which the Item belongs will be debited.

  • In all other cases, the Purchase Accruals Account specified in the Account Usage Stock setting will be debited.In both cases, the appropriate Account for the Zone of the Supplier will be used.

    Objects are not shown in a Returned Goods to Supplier record, but those in the originating Purchase Order or Goods Receipt (both those on the 'Date' or 'Comment' cards respectively representing the Supplier and those on flips B or E respectively of the 'Items' card representing the Item) will be assigned to the debit posting to the Purchase Accruals or Returned Goods to Supplier Account and to the credit posting to the Stock Account.

    Below is shown an example of a Nominal Ledger Transaction created from a Returned Goods to Supplier record:

    If you are using the Negative Amounts option in the Transaction Settings setting in the Nominal Ledger, the Transaction will be slightly different, with negative amounts being credited to the Purchase Accruals Account and debited to the Stock Account.

    Once the Transaction has been generated, you can look at it straight away using the 'Open NL Transaction' function on the Operations menu (subject to access rights set in the Access Groups setting in the System module).